Team Leader Service Support
DRC
Total years of experience :11 years, 4 Months
- Implement, track and document all procurement processes in a transparent, accountable, efficient and cost effective manner
- Coordinate fleet management to ensure that vehicles are insured, assets are managed correctly, being driven safely, and maintained appropriately.
- Maintain accurate filing systems, with documented and supported records of action for audit purposes, and submit weekly logistics reports to the management team.
- Oversee office maintenance and related services such as electricity, water, internet and telephone as well as Carrying out day to day office administrative requirements including dealing with incoming and outgoing post, office stationary replenishment and maintaining administration related files.
- Advise and assist with staff recruitment, including the development of TORs, and participation in interviews and Provide staff orientations
- Follow up on contract durations and performance evaluations with line managers.
- Assist with basic counselling to staff who have performance related obstacles.
- Provide advice and assistance in developing human resource plans for the field office.
- Monitor daily attendance and leave balances for field staff.
- Line management of logistics staff, drivers, cleaners and security guard.
- focal point at field level for safety and security matters
- Make sure that all new recruited employees fill in and submit the RED form.
- Regular check for all safety tools and equipment in the field offices
- Ensure procurement ceilings and approval procedures are utilized appropriately
- Ensure to apply the all steps involve in tendering procedure for all open tenders
- Help design and review tender documents (including the translation English-Arabic) and tender advertisement
- Coordinate with Finance Department to ensure that payments to vendors has been made on-time and without any unnecessary strain on the financial system
- Coordinate remotely with warehouse and transport staff to ensure the timely delivery of all needed materials;
- Ensure that procurement activities are legal and moral
- Collect offers from potential vendors for all operations and program requirements
- Managing and ordering supplies needed
- Managing all the Shipments arriving to Jordan
- Handling all the governmental paperwork related to shipments
- Managing and sorting the warehouse
- Managing the inbound and outbound transportation
- Manage and Coordinate the medical Team on ground in Greece Both on Lesvos Island and the Main land (Thessaloniki)
- Brief the Team for Day to Day Operation
- coordinate with other NGOs
- Provide all the logistics Support to the team on ground
- Purchasing of all supplies Needed
- managing rentals, accommodation arrangements
a Role that have been taken to support SwissCross when they did not have anyone to coordinate
- Managing and coordinating Volunteers
- Managing and coordinating the needs of the camp
- Organizing the Purchases of the supplies needed for the Camp
SAMS Greece
a Role that have been taken to support SAMS when they entered Greece as they did not have any background on the situation on ground, during which it was a joint venture between SCM and SAMS
- Managing and coordinating Volunteers
- Managing and coordinating the needs of the Medical teams in the camps
- Organizing the Purchases of the supplies needed for the Medical team in the Camps
- Managing all transportation of the staff as well as Managing Cars rental
- Introducing all logistics services to the clients
- attracting new clients to the company
- Follow up with clients and suppliers for the shipments
- Introducing all logistics services to the clients
- attracting new clients to the company
- Follow up with clients and suppliers for the shipments
- Purchasing and Procurement Department
- Raw materials Warehouse
- finished goods warehouse
- Distribution and Transportation