Jan Francis Barroga

 Responsible for handling internal/external documents received from the Client and own Company in accordance with ISO 9001 - 2008

 Controlling the cycle of documents for HIFC (Hawk International Finance and Construction) Originated documents.

 To maintain the document control system for specifications, contract documents / drawings, certification dossiers and operating instruction manuals within an engineering environment.

 Receiving and processing documents, drawings and contract specifications. Report on overdue documents, drawings and contract documentation.

 Uploading all the soft copies i.e. Drawings, Catalogs, Method of Statements / Procedures etc. and filing as well.

 Performs other tasks as may be assigned by the Project Control Manager / Contracts Director / Operations Manager & Executive Manager

 Responsible for handling internal/external documents received from the Client and own Company in accordance with ISO 9001 - 2008

 Controlling the cycle of documents for HIFC (Hawk International Finance and Construction) Originated documents.

 To maintain the document control system for specifications, contract documents/drawings, certification dossiers and operating instruction manuals within an engineering environment.

 Receiving and processing documents, drawings and contract specifications. Report on overdue documents, drawings and contract documentation.

 Uploading all the soft copies i.e. Drawings, Catalogs, Method of Statements / Procedures etc. and filing as well.

 Performs other tasks as may be assigned by the Project Control Manager / Contracts Director / Operations Manager & Executive Manager

 Responsible in receiving incoming telephone calls, incoming documents from clients. Responsible in preparing outgoing transmittals and correspondence.

 As Engineering & Contracts Document Controller, responsible in receiving of all incoming drawings, contracts and documents. Responsible also in issuing controlled copies of drawings. Strictly follows the ISO 9001-2008 Procedure etc.

 Responsible for establishing and maintaining accurate files, handling incoming and outgoing documents, subcontractors-submittals, developing and maintaining electronic and hard copy documentation system.

 Preparing Drawing Control Log and coordinate with the discipline engineers to collect all the drawings and specifications. Manage submittal documents, such as shop drawings, Request for Information (RFI), Confirmation of Verbal Instruction (CVI), Material test results, Site Inspection Request (SIR), Technical Queries, Material / samples / technical data submittals, Method Statements, Non-conformance reports (NCR) & daily-weekly-monthly reports, to the Project Management & various discipline consultants.

 Examines documents especially on drawings to verify completeness and accuracy of data. Prepares submittals for the drawings approved and issued for fabrication/construction to the shop floor and finally submitting to QA for approval and then to clients.
 Update the Client / Third party return status for all documents / drawings in EDM (Electronic Data Maintenance) System and produce different types of reports as required by engineering members from time to time. Allocate / Control numbers in accordance with In-house & Client provided Document Control Procedure for Documents, Drawings, Material Requisitions, Queries etc. Allocate correspondence numbers in accordance with Project Coordination procedure.

 Setting up deliverables (drawings, specifications, reports, manuals, etc.) data bases with budget hours and progress measurement systems from scratch, logging, recording, copying and distribution of all deliverables including vendor deliverables, progress reporting fortnight or as required against deliverables and project close-out / archiving.