Purchasing Officer
Alghanim Healthcare
Total years of experience :14 years, 4 Months
Responsibilities:
• Responsible for daily operation activities related to MOH & Private Market shipments
especially for Pharma & Non-Pharma orders.
• Need to communicate with all our principals related to the shipments (Johnson &
Johnson, Cardinal Health, Dentsply, Candela, Zimmer, Amsino, Artsana, Bayer,
Abbott, AstraZeneca, etc.
• Once order has been placed by Tender Team and Private Team, need to follow email
requesting for Order Confirmation or proforma Invoice that will match all the details
with order in our system, if there is discrepancy need to notify the supplier for revised
documents. Once finalized, if there is advance payment need to make request for
payment to Accounts.
• We need to notify the supplier to send us the copy of shipping documents to apply for
import permit. Attested originals also including Invoice, packing List, Certificate of
Origin to send us prior to arrival of the shipments (courier or with the shipments).
• Preparation for the QCL products images if needed, route slip for clearance, srv, claims
if any.
• Preparation for submission of monthly summary of invoices that we have received
from supplier.
• Preparation for submission of Invoices Legalization in Kuwait that need to send to principal & accounts.
Responsibilities:
• Collate purchase orders requisitions in order to order materials. Responsible to place orders by email or over the phone with the suppliers. Also perform clerical tasks like answering phone calls and making photocopies.
• Review inventories and purchase orders as required.
• Maintaining physical and system quantity that we ordered. Make add, edit in the system, item master names.
• Interact with the suppliers on a day to day basis. (Making follow up/update purchase orders)
• Review deliveries against the orders.
• Track the status of any orders.
• Ensure/check that any invoices are A/P already for accounts payment. (Including the expiry date of each item).
• Produce and maintain my purchasing monitoring sheet.
• Undertake all filing as required.
• Undertake all word processing that is required.
• To be successful at performing my duties as purchaser I must possess organizational skills, effective communication abilities and knowledge of software programs like word processor, spreadsheets, databases and emails.
• Responsible in purchasing for the following: Dental Materials, Dental Instruments, Hygiene products, Dental Spare parts, IT purchase, Stationery.
• Negotiate contracts with Suppliers to obtain best price and services. Be responsible for the purchase of products and services in the organization, approve the best products or services that have low prices after reviewing and analyzing all options. Need to look for interested Suppliers and negotiate the best deal for the company. Maintain good relations with the Suppliers, because this can provide great opportunities for the company to obtain the best deals for them.
Responsibilities:
• As an advertising company I was assigned in answering and transferring phone calls, for
paging system, doing announcement, greetings, and other concerns of employees in need of paging, booking of flights, encoding, and filing some important documents. I am also receiving guest and clients, distribute and route all the letters on time, distribute a list of supplies to every department for their request. And also monitor the company expenses, including satellite offices of our company.
Responsibilities:
• The Company offers new automobile designs from Korea and my responsibilities is to generate, fills needs, satisfy and also turning prospective to clients into actual ones by using promotional techniques such as advertising, sales promotion and public relations to execute the sales.