FINANCE AND ADMNISTRATION MANAGER
THE DEPO LTD
Total years of experience :19 years, 6 Months
To control all company finances and all the administrative issues. To plan all company purchases, maintain all stock levels, manage he payroll, maintain the company's Asset register, and any other official duties assigned by the Directors.
Authorise all financial transactions in my limit as set by management.
Prepare payrolls
manage Receivables and Payables accounts
manage Financial reconcilliations
Asset register maintenance
Budget preparation
Purchase and stores planing
* November - 2004 to date: The Depo Ltd.
Duty station: Kampala
Title: Financial Controller / Procurement Manager
Accountabilities as Financial Controller
- Check documents for payment as to their validity, accuracy and completeness, detect and correct errors and irregularities.
- Formulating of the annual budget, Formulate the book of debtors accounts to manage, use email, letters, and telephone to contact debtors and ensure payment of outstanding invoices, and Accounts Payables, making transactions, reporting and monitoring of cash flows.
- Credit check new customers and open new credit accounts ensuring the company has all the relevant information on the debtor.
- Keep a record of all communication with the customer, this is important when there are payment problems and the account becomes legal, these records are needed for court proceedings.
- Resolve all problems for clients, copy invoices, proof of delivery, credit notes, and liaise internally to progress any problems that are being handled in any other department.
- Report to management on outstanding issues and inform them early of potential debtors problems.
- Maintain the filing system of the Finance section by properly filing all payment supportive documents to facilitate storage and retrieval of financial information.
- Preparation of Company Policies.
- Preparation of the payroll of the staff and ensuring that salaries and other allowances are paid on time.
- Preparation of Monthly, Quarterly and Annual financial reports.
- Remitting PAYE, VAT, NSSF and other deductions to beneficiary bodies on time.
- Maintenance of the Fixed Asset Register.
- Follow financial rules, Standards and regulations.
- Perform any other official duties assigned by the Directors.
AREAS OF ACHIEVEMENTS
➢ Prepared Timely Financial Statements.
➢ Timely remittance of Statutory Deductions.
➢ Realistic Credit control Policy.
➢ Efficient Debt collections.
➢ Hit the target / Budget set by the Directors, at an average Gross Profit of +40% on each item, by following a well formulated costing and pricing.
➢ Managed to control Drawing of Cheques and Cash effectively.
➢ Managed Stock Levels Efficiently.
Accountabilities as Procurement Manager
• Place or approve purchase orders for goods and services. Requisitions of goods and services from statewide contracts.
• Purchase goods and services within established limits as provided by the Division of Purchases. Contacts suppliers for price quotes; prepares requisitions and affixes authorizing signature before ordering.
• Solicit for Tenders and prequalification.
• Follow up purchasing procedures and regulations and also maintain proper purchasing records.
• Prepare both Pre-purchase analysis and post - purchase analysis to help in comparison of the cost - benefit analysis.
• Conducts research concerning new products and general commodity requirements.
• May supervise the work of support staff processing requisitions.
Authorise all financial transactions in my limit
Preparation of Pay roll
preparation of Statutory Deductions
Preparation of Cost - Benefit analysis
management of Purchase plans and maintenance of Stock Levels
manage Receivables and Payable accounts.
Preparation of Budget and Financial Analysis.
Auditing of Financial Statements and Accounts.
Oct 12 - Nov 12: United Nations Institute for Training and Research -UNITAR for a Certificate in Economic Report on Africa 2012 (UN ECA/UNITAR)
Oct 12 - Nov 12: United Nations Institute for Training and Research -UNITAR for a Certificate in Assessing Regional intergration in Africa 2012; towards an African continental free Trade Area (UN ECA/UNITAR ARIA)
Oct 20 - Nov 08: United Nations Institute for Training and Research -UNITAR for a Certificate in International Players in Public Finance and Debt Management
Jun 05 - Jul 05: United Nations Institute for Training and Research -UNITAR for a Certificate in Arbitration and Dispute Resolution. (ADR)
Sept 04 - Oct 04: United Nations Institute for Training and Research -UNITAR for a Certificate in Negotiation of financial Transactions. (NFT)
2003: ACCA Part One Certificate
1998 - 2003: Makerere University of Kampala Bachelor of Commerce (Hons) Degree (Accounting)
1995 - 1998: Gombe Secondary School for Uganda Advanced Certificate of Education (U.A.C.E)
1991 - 1995: Gombe Secondary School for Uganda Certificate of Education (U.C.E)