Document Controller
Ponticelli Upstream LLC
مجموع سنوات الخبرة :19 years, 7 أشهر
• Responsible in uploading of Technical Documents (Reports, Drawings, Correspondence, etc.)
• Manage and Control Document Management System by ensuring all data are up to date and works fine with timely coordination from IT Dept.
• Coordinate with the Subcontractors and Vendors for any document related issues to ensure quality of the document submitted.
• Performs quality check on the document submitted, ensuring it is in compliance with the company standards.
• Coordinate with the team regarding technical queries and other related issues.
• Coordinate with the Company DCC for associated standards to ensure quality, consistency, and accuracy in submission of documents.
• Performs timely update of Master Deliverables List for Contractors, Subcontractors and Vendors.
• Responsible for daily distribution of submittals to the team ensuring that it is being assigned under their task.
• Responsible for day-to-day Document Management workload.
• Support technical project team and other departments.
• Perform a document control duty which includes: Updating of Registers related to Shop Drawings, Design Drawings, RFIs and Design Change Requests.
• Perform Document Control tasks e.g. downloading and uploading of Documents using Mezzoteam.
• Generate reports related to Drawings and Reports to determine the no. of drawings verified and checked by the Independent Checking Engineer
• Coordinate with the Technical team for issues related to Drawings, Calculation and Report submittals.
• Coordinate with the Design Consultant related to issues of submitted Drawings and Reports.
• Coordinate with the Sub-contractors for issues related to Drawing submittals and other technical documents submitted over Mezzoteam.
• Modify and create Document Approval Matrix to be implemented in Mezzoteam
• Create weekly Technical report update and disseminate to concerned departments.
• Performs other administrative tasks e.g. updating / monitoring of Leave Plan schedule, timesheets and approval of requests related to admin and IT.
• Handles other tasks as instructed by Technical Manager and Engineers including composing correspondence and schedule meetings.
• Handles / update the Monitoring Tool for T&C to be disseminated to the team.
• Prepares and submit Verification Notice for Testing and Commissioning (VNOTC) as instructed by Engineer .
• Monitors Submittals (Material, Method Statement, Report, etc.) using Aconex Online Management System.
• Prepares Procurement / Production Report / Manpower Mobilization as instructed by the Electrical Manager and Engineers.
• Perform other tasks executed by the Site Engineers pertaining to Health and Safety, Administrative and Production matters.
• Coordinate with the T&C team issues related to submission of VNOTC, MS, etc..
• Manage Quality Verification File (QVF) as part of QA/QC documents and update on a daily basis for audit purposes.
• Control documents such as Filing and updating of Registers for Method Statement, Inspection Requests, Report, Test Reports, Scheme, Material and Sample Submittals, Request for Information, etc. being updated on a weekly basis.
• Handle the main duties for the office, including composing and typing project correspondence, sorting mail, scheduling meetings and other administrative tasks as instructed by the Engineers.
- Coordinates with the team regarding Retail Organization
- Maintain and update regularly the team’s Central Database / Dashboard.
- Process and monitor invoices using SAP R3 Solutions.
- Monitor and analyze sites Capital Expense and Operational Expense
- Process Purchase and Service Orders using ARIBA E-procurement System
- Resolves contractors and supplier’s issues concerning their invoices and payment.
- Assists the Retail Coordinator in allocating the Caltex Retail Agreement Contracts
- Prepare monthly Customer First Result, CORE Certification Report and Performance Monitoring and Review of all enrolled Chevron stations.
- Prepare and compute incentives for retailers in relation to Retail Programs
- Support the team particularly in data extraction, validation and analysis for reporting purposes
- Run and analyze site economics using Project Screening Tool for site under Retail Management Program and EPOS installation
- Coordinate with the business consultants in providing reports needed monthly
- Assists the Retail Relationship Coordinator in providing reports for the incentive programs disseminated to the retailers monthly
- Analyze data from MOC (LPS) forms and translates them into English and Incident Prevention System (IPS) data entry
- Works with clients to ensure accuracy and completeness of Loss Prevention System (LPS) reports.
- Provide reports and assistance to Stewards and other clients. Runs reports from IPS and intranet.
- Provide multi-faceted administrative support to the Marketing Director and C.E.O.
- Check the daily itinerary of Sales Executives
- Prepares budget projections and develops cost estimates
- Check for possible high prospect accounts for government and private hospitals
- Prepare and organize monthly sales monitoring report for sales executives
- Create and maintain quotations
- Prepares sales contract for equipment orders
- Prepares administrative reports, correspondence and internal memorandums
- Check for bidding announcements and prepare necessary documents needed
- Check travel and sales visit report for Sales Executives
- Answers client phone inquiries and requests