Executive Secretary
Vision Links Hotel Apartments
Total years of experience :21 years, 4 Months
Duties:
• Reporting to the General Manager.
• Arrange hotel advertisement through magazine, radio, social networking and websites.
• Deals with hotel managers and guest and provide necessary assistance.
• Handle purchasing of Hotel Supplies for the soon to open property “Vision Links Hotel Apartments”
• Coordinates with suppliers and prepare comparison for order approval.
• Arrange delivery and coordinate with suppliers and hotel purchasing department.
• Prepare correspondence, filing, documentation and other admin work.
• Schedule meetings, take & prepare minutes of the meeting and follow up necessary action.
Position : Purchasing & Logistics / Office Administrator (January 1, 2011 to May 2, 2012)
Position : Asst. to the MD/ Sales Coordinator (May 10, 2009 to December 31, 2010).
Duties:
· Reporting to the Managing Director.
· Evaluate bids and proposals submitted by potential suppliers. Manage correct offers analysis, analytical note development and product procurement.
· Manage transport operations and keep close contact with supply points to check product availability and agree best transport arrangements.
· Check for correct order development and execution.
· Communicate with the shipping/transportation companies for the clearance and delivery of import materials.
· Prepare and Issue Order confirmation, Pro-forma invoice, Delivery Note and Invoice.
· Prepare inventory reports and correspondence.
· Responsible for the recruiting activity of the organization. Management support, advertising, selection and training of the new staff.
· Supervise staff in accordance with the company policies & procedures.
· Keeping company documents and employees file.
· Prepare quotations for submission to clients according to the sales team requirement.
· Coordinates with the Sales team, Suppliers on product pricing & availability.
· Filing, documentation and other admin work.
Position: Secretary (Accounting Department)
March 15, 2007 to August 15, 2008
Duties:
· In charge in company invoicing using Peachtree Software.
· Computing and arranging staff salary.
· Procurement of office supplies operates office equipment and arranges replenishment.
· Types, proof-reads and distributes a variety of materials such as letters, reports and certificates.
· Files correspondence and other materials. Maintain files and other records for assigned office.
· Arrange airline bookings & hotel reservation.
Position: Receptionist/Secretary
June 1, 2005 to March 14, 2007
Duties:
· Operates and coordinate office communications, initiates and answer telephone calls, take down message as directed and passes call to the correct person.
· Receives, sort and distribute mails, correspondence and maintain track records.
· Maintain fax machines, checks incoming faxes for completeness, send outgoing faxes, maintain copying machines, check toner level and arrange replenishment.
· Assisting visitors and applicants and answer inquiries in correct manner.
· In charge for the applicant registration and keeping their CV’s in database bank.
· Assisting colleagues in accomplishing their tasks by providing normal secretarial help.
From February 2002 to February 2005
Company: AVON Cosmetics Inc.
Baliuag, Bulacan
Position: Customer Service Staff
Duties: • Enhancing & assisting customers and franchise dealers on their inquiry regarding the product.
• Taking customer order and process the products in an accurate way.
• Recruiting new franchise dealers and orient them on the company profile and product
information.
• In charge in the operation of Company Database System (i.e. Processing of Purchase orders,
Encoding Product Code & Inventory, Debit & Credit transactions)
March 23, 2008 MANUAL ACCOUNTING & PEACHTREE Galaxy Computer Institute Abu Dhabi, UAE
ASSOCIATE IN COMPUTER SCIENCE Baliuag University (Formerly Baliuag Colleges) Conception, Baliuag, Bulacan, Philippines 1998 - 2000