Accountant cum Administrative cum Payroll Officer
Real Image TV Production
Total years of experience :22 years, 0 Months
Accountant cum Admin/ Payroll Officer, December 21, 2009 to Present, Real Image TV Productions, P.O. Box 87386, Bur Dubai, Dubai, U.A.E.
Responsible for all transaction with regards to Accounting jobs such as, Accounts Receivable and Accounts Payable reconciliation, cheque preparations and issuances
Raising PO’s to suppliers and issuing as well
Posting and recording of Invoices using Peachtree Software
Responsible in system update; Input document data and ensuring that the information is accurate and up to date
Facilitate the Monthly and Annual Reports from start to finish needed by the Auditor using Peachtree Accounting System
Ensuring that documents are in correct placement, legibility is done and at a timely manner
Contribute to secure the costs accurately and efficiently and ensure correct data is secured accurately as agreed with the Production Team
Facilitate the needs of the tender process and feed in as desired
Assist in providing all cost/commercial information required under the Contract(s) and Forecasts, etc as directed
Provide commercial support as required / directed
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order
Co-ordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, and maintenance
Conduct analysis and oversee administrative operations related to budgeting, contracting and project planning and management processes
Keep and filling documents in a timely manner
Serve as liaison between departments and operating units in the resolution of day-to-day administrative and operational problems
Scheduled and coordinated appointments and events for the Managing Director
Preparation of 50employees from start to finish using WPS
Assist the Finance and Administration Manager in all Finance and Accounting manners and ensure compliance with the corporate finance policy
Verify, Facilitate, Calculate, Control and Check on a day to day basis various types of transactions (Account Receivables and Payables, Prepares LPO and Invoicing )
Prepare, Verify, Calculate, and Organize the month-end date files/reports (Bank Reconciliation, Petty Cash Report)
Attend/Address all queries from external/internal parties
Organize and Facilitate annual reports and ensure audits are completed in a smooth and timely manner
Preparing monthly payroll from start to finish for more than 200 employees
Ensuring that all key dates are met and all changes to payroll are accurately obtained and reconciled
Ensure smooth flow of information into the payroll process and liase with Finance to ensure effective reconciliation and sign-off processes are followed, before final transmission to external banks and preparation of cash/cheque payments
Process information accurately and organize data logically
Plan and organize work efficiently, good follow-through with careful attention to detail
Handle many duties concurrently - bookkeeping, telephone works, accounts payable and receivables, banking transactions, and updates of statement of accounts (SOA) of building tenants and unit owners
Act as Admin Assistant for every need of the Company from time to time involving Building Operations, Maintenance and for other jobs assigned to my immediate superior
Prepares and Monitors Daily Cash Position Report and thereby accountable for Cash Deposits and Withdrawals
Records and analyze the Daily Sales Collection
Prepares Check Voucher and Proper Journal Entries in Preparation of Checks for payment to major suppliers
Prepares monthly basis the Bank Reconciliation, Trial Balance, main Accounts Receivables and Accounts Payables with proper aging, which will serve as a basis of the Finance Department in making Fund Allocations
Negotiated sales contracts and cultivated business relationships with major commercial accounts (such as La Filipina Uy Gongco, A. D. Gothong, Purefoods Phlippines, and Edward Keller)
Coordinated competitive price analysis and recommended price changes
Ordering and Purchasing as well as Proper Monitoring of Buffer Stocks
Accepts deliveries from suppliers, prepare inventory reports and make sure to monitor the condition of the raw materials (bakery ingredients) to avoid unnoticed damaged probably arising from factory defect
Evaluated potential and active trouble spots involving staff, franchisees, and suppliers; Reported findings and recommendations to management; Resolved problems and Revised existing files
Supervised a staff of 5 - 10 people
Held General Management Responsibility for staff including accounting, payroll, and membership