Secretary to the Chairman
Lootah Group of Companies
مجموع سنوات الخبرة :9 years, 8 أشهر
* Screening Telephone calls
* Filling Important Documents
* Monitoring incoming and outgoing email
* Responsible secretaries like : typing, email and faxing
* Preparing clerical works duties and report assigned by chairman
* Reporting direct to chairman
* Assist in the planning preparation of meetings correspondence and conference telephone calls
* Make preparation for chairman’s meeting
* Maintain managements appointments scheduled by planning and scheduling meetings
* Managing for Travelling, Hotel Booking and client dealing from other country of the chairman
* Support the executive Manager and other staff
* Monitoring incoming and outgoing email.
* Supervise and coordinate activities of staff
* Conduct orientation for new employee
* Review and answer the correspondence
* Follow up the visa of the staff in HR/ PRO department
* Prepare the Submittal for approval documents to the consultant.
* Prepare the Layout/Drawing for approval to the consultant
* Monitoring the incoming and outgoing correspondence.
* Develop and maintain operational guidelines for staff
* Assist and interviewing, recruiting, training, performance evaluation, promotion and termination activities
* Determine staffing requirements, work assignment and schedules for new projects.
* Coordinate with manager in different operational issues and promotional activities.
* Organized periodic renewal of License
* Submission of correct documentation to the Economic Department for License Renewal
* Filling Important documents
* Prepare the documents for License Renewal
* Monitoring incoming and outgoing email
* Handling the records of all the Company License and renewal.
* Handling the records of all the Company Car License and renewal
* Handling the Petty Cash
* Handling Salik Account of the Company
* Monitoring the balance of Salik account of the company
* Monitoring the fines of the Company Vehicles
* Supervise and coordinate activities of staff
* Interview job applicants
* Conduct orientation programmes for new employees
* Administer salaries and work out leave entitlements
* Be involved in staff training and development, the preparation of job description, staff assessments and promotions’.
* Prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management
* Maintain management information system (manual or computerized)
* Locate suitable business premises and negotiate reasonable agreements
* Review and answer correspondence
* Provide secretarial or executive services for committees
* Deal with all inquiries in a professional and courteous manner in person on the telephone.
* Maintain the general filling system and file all correspondence
* Assist in the planning preparation of meetings correspondence and conference telephone calls
* Make preparation for managers’ meetings
* Maintain and adequate inventory of personalized supplies
* Respond to public inquiries
* Support the executive director and other staff
* Monitoring incoming email
* Monitoring the attendance of the staff
* Maintain appropriate interpersonal relationship with employees
* Maintain managements appointment scheduled by planning and scheduling meetings
* Represent company lunch and other corporate functions.
* Screening Telephone calls
* Handling Petty Cash
* Filling Important Documents
* Monitoring Incoming and outgoing memo
* Responsible Secretarial : typing, email and faxing
* Managing for Managing Director International Meeting
* Implementations of rules and regulations of the company
* Managing for Managing Director travel, hotel booking, personal affairs and cliendt dealing from other country
* Reporting Direct to Managing Director
* Managing Purchase order
* Managing stocks and inventory on Tally 7.2
* Handling employee service file
* Handling the employees visa &passport status
Completed 6 years for Primary and 4 years for secondary 1 year Computer Science course through Philippine Womens University