Administrative Assistant
Lusail Real Estate Development Company (LREDC)
Total years of experience :14 years, 0 Months
• Assist Department Managers and Senior Staff in managing workflow of incoming and outgoing correspondence, invoices, preparing, routing and tracking essential documents.
• Performs general administrative functions including calendar management electronic records management, faxing, and copying.
• Create, organize and maintain filing systems for records, correspondence and other materials.
• Performs wide variety responsible and confidential administrative and secretarial duties
• Assist in general administrative tasks such as phones, copying, receiving and sending documents, filing, organizing, mailing and expediting information as needed by each manager.
• Organize large amounts of information into a coherent, meaningful format
• Monitors all follow-up actions required by the manager.
• Provides administrative support to the department team
• Perform other duties as assigned by the direct manager as needed.
• Adheres to Company’s standards as they appear in the Code of Conduct and Conflict of Interest policies.
• Providing assistance and support service to daily office task of the department.
• Manage all project documentation
• Sending inquiries to subcontractor for new Tender and for on-going project.
• Liaison with internal and external contacts.
• Take type and distribute internal memo and reply to letters.
• Keeps track of received data and source documents.
• Follow up call to the subcontractor for their quotation.
• Has a full administrative load, including filing, data entry and documentation duties.
• Carry out multiple tasks and meet deadlines.
• Preparing Job-offers.
• Arranging interview for qualified applicants.
• Answers patient inquiries about billing, procedures, policies and available services.
• Deals with patients complaints.
• Answers and screens incoming inquiries and responds appropriately
• Demonstrates professionalism at all times when interacting with internal and external guests.
• Acts as a liaison between patients and insurance companies, and facilitates communication between patients and doctors, medical staff and administrative staff.
• Provide patient referrals, distribute paperwork and make calls to patients to remind them of bills coming due.
• Interacts with patients in person and over the phone.
• Keeps track of received data and source documents.
• Prepares and sorts source documents, and identifies and interprets data to be entered.
• Contacts preparers of source documents to resolve questions, inconsistencies or missing data.
• Data entry on the applicant Information, enters alphabetic, numeric, or symbolic data from source documents into computer following format displayed on screen, and enters necessary codes.
• Confirms accuracy of data such as course numbers, days, dates, times, locations.
• Compares data entered with source documents, or reenters data in verification format on screen to detect errors.
• Reviews and makes necessary corrections to information entered.
• Compiles, sorts, and verifies accuracy of data to be entered.
• Processes various forms.
• Assists in establishing and maintaining an effective and efficient records management system.
• Generates reports and responds to inquiries regarding entered data as requested.
• Contributes to a team effort and accomplishes related results as required.
• Interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Communicate efficiently and effectively both verbally and in writing.
• Make sure all employees and job applicants have a thorough understanding of the company's personnel policies, office regulations and procedures.
Collect and keep personnel data files for every employee at the company including documentation of personnel functions, staffing, and training.
• Responsible for filing information such as employee contacts, monthly earnings, and dates of and reasons for employee terminations.
Review and process employment applications and assess employment applications based on their relevance to the position and overall qualifications of each applicant.
• Responsible for heading up the recruitment process by composing available job descriptions and making posts to various websites or hiring agencies.
• Posts vacancies in a company newsletter or notice board and sets up interviews with acceptable applicants.
Assist in development of certain employee benefit programs and reward plans.
• Promote sales and services to customers.
• Develop and implement sales and service tools.
• Respond to customer needs and requirements.
• Promote products to sell in big chain stores.
• Deliver customer services in a courteous manner.
Plan and schedule visits to point of sales to promote products and services.
• Communicate customer orders and requirements to customer service and care department.
• Assist sales and service manager in preparing and verifying invoices, products and merchandise.
• Implement best practices in sales and service activities.