Jarell Babagay

Responsible to fill open positions within Light Fields in a timely manner, in accordance with approved Staffing Plan.
Ensure applicants of a fulfilling and best candidate experience during their journey with Light fields by maintaining regular contact and providing timely feedback to candidates.
Key Accountabilities
• Collaborate positively with various functions to ensure adequate understanding of needs of the Hiring Manager and, requirements and expectations of the job.
• Prepare Job postings for vacancies to be filled as per hiring plan and obtain approval prior to posting.
• Screen CVs received by short telephone interviews to filter profiles that closely match requirements to be shared with the concerned Hiring Manager.
• Schedule candidate interviews with Hiring Manager and ensure to maintain complete documentation of interview process.
• Prepare hiring documents for finalized candidates and ensure completeness of mandatory documentation for personnel file as part of the onboarding process.
• Manage and maintain candidate pools to ensure that qualified candidates remain engaged in current or future opportunities
• Prepare monthly hiring status reports for Management

RECRUITMENT COMPETENCIES:

• Developing Job Descriptions. Drafting job descriptions before posting job vacancies on the Internet with the assistance of the Recruitment Manager/ General Manager who understands the roles needed within the organization. i. e. skill requirements, job application procedures, required level of experience and job description
• Develop Job Adverts. Develop job ads before putting them out on different advertising platforms. Adding important details such as benefits of the career opportunity, responsibilities, academic qualifications and the application procedure.
• Short listing. Picking the right candidate for the position that includes length of experiences, visa status, joining period etc.
• Formal Interview. Extracting all the knowledge of the candidate to meet the expectation of the Hiring Managers

• Headhunting. Scouting the market for job candidates to identify the right candidate, search your database for the person who possesses the qualities desired by your client.
• Selection Process. Assist in the selection process by interviewing applicants, reviewing their testimonials and certificates, or forwarding their resumes to the relevant departments. Notifying candidates of the outcome of the interviews and advising successful ones on issues such as career progression, pay rates and training.
• Salary negotiation/ Salary offer. Preparing Offer letter as per the company Policies and procedure. Negotiating salaries, contracts, working conditions or redundancy packages with staff and representatives.

ADMINISTRATION COMPETENCIES:

• Ensure all HR policies and processes are in place and up-to-date
• Review and update all human resources policies to meet the organization’s needs
• Advise line managers and other employees on employment law, policies and procedures
• Ensure proper filing of personnel documents and maintain a digital archive of personnel documents
• Ensure proper record keeping of attendance, leave and national/international travels
• Follow standard recruitment process ensuring fairness, transparency and competition
• Ensure recruitment process documentation with assessment sheets
• Review/develop job descriptions in consultation with the manager and ensure every staff has their personnel file
• Ensure proper induction of a new employee following induction protocol.
• Preparing forms for bank account opening for new employees
• Review/update the induction protocol time to time
• Review and update staff departure protocol and conduct severance processes of all staff as per departure protocol
• Assisting newly hired employees for proper orientation on HR Training department

Sectors handled:
Investment, Banking, Trading and Contracting, Retail, Engineering, Oil and Gas, Food Services, Hospitality, Health and Fitness, IT, Real Estate, Manufacturing

• Support the recruitment Officer and Manager in the implementation of recruitment objectives, policies.
• Assist and coordinate with recruitment officer in preparation of manpower plan & accordingly prepare monitor and control, an efficient recruitment plan.
• Receive all the job applications, sort and classify based on each profession and store in database for retrieval as and when required.
• Specific recruitment processing tasks include: short listing candidate CV’s against job descriptions, updating vacancy and applicant status within the recruitment procedure, organizing interviews and producing interview schedules, liaising with applicants to provide updates on their progress etc.
• Arrange for test & interview appointments with the short listed candidates for testing and administer test.
• Manage vacancy and candidate records on software and, ensuring that all data and information is accurate and up to date.
• Utilize online recruitment services to attract and source applicants.
• Handling On-boarding candidate both local and overseas.
• Manage a large and variable work load, ensuring timely and accurate completion of assigned work.
Achievements:
Completed the staffing and hiring overseas and local candidates (Lifestyle and Personal Care) in the opening of Avenues Phase 3 from junior to senior level while Acting as Team leader of Admin department for all brands (Overseas Recruitment- POC of all department Managers
• Victoria’s Secrets Flagship, Bath and Body Works, M. A. C., Boots, Vision Express, Kidzania, Jo Malone, Harvey Nichols Cosmetics

• Receiving, Shipping, Inventory
• Verifies and keeps records on incoming and outgoing shipments and prepares items for shipment.
• Reporting to Senior Supervisor /Facility Manager.
• Preparing inbound and outbound reports to Supervisors.
• Innovate report that is very useful to the team as well as to other departments.
• Track and compares identifying information and counts, weighs, or measures items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other records and inform Managers for any deviations.
• Knowledge of shipping procedures, routes, and rates. Affixes shipping labels on packed cartons or stencils identifying shipping information on cartons, using stenciling equipment. Assembles wooden or cardboard containers or selects preassembled containers. Inserts items into containers, using spacers, fillers, and protective padding.
• Unpacks and examines incoming shipments, rejects damaged items, records shortages, and corresponds with shipper to rectify damages and shortages.
• Routes items to departments. Examines outgoing shipments to ensure shipments meet specifications.
• Maintains inventory of shipping materials and supplies. May operate tier-lift truck or use hand truck to move, convey, or hoist shipments from shipping-and-receiving platform to storage or work area.
• May direct others in preparing outgoing and receiving incoming shipments.
• Inventory coordinator that helps the inventory team to update the moving pallets from reserve to pick slots and check the variances after picking.
• Generates truck manifests upon loading and assigning seal on the assigned trucks
• Updating Seal nmbers in S.A.P ( System Applicatin and Procedures) for references of all Departments.
• Preparing Waybills and Delivey Tickets per Customer.
• Assisting the Customer Service Department on facing complains and suggesting solution on complains.
• Providing daily report of moved or ordered items to Facility Manager.
• Creates report of monthly case and truck count to Senior Supervisor and Facility Manager