Jasmin Balucon

1. Oversees centralized operations of the company and ensuring it runs smoothly.
2. Reporting directly to the owner.
3. Managing the owner’s calendar, including making appointments and prioritizing the most sensitive matters
4. Dealing with owner’s personal matters including holidays, flights, banking, family documents, housing renewals & maintenance and other private matters.
5. Responsible for the preparation of the Annual Maintenance Contract of the clients.
6. In charge in renewing and updating company’s trade license, dubai municipality and other required license from the government.
7. Incharge in renewing company vehicle & owners vehicle.
8. In charge in issuing cheques, telegraphic transfers, deposits and other payments for the suppliers.
9. Monitoring company’s expenses such as Petrol, Salik, materials needed for the operations, etc.
10. Monitoring & following up customers payment.
11. In charge of processing the application of employment visa, including labor approval, emirates ID & medical, etc., up to the issuance of the visa stamp.
12. Responsible for the preparation, analysis, negotiation and review of offers and contracts from suppliers related to the purchase of equipments, materials, supplies, products and other services.
13. Responsible for Human resources files and documentation, including preparing of circular memo’s and letters.
14. Administer employee files and records in order to ensure accuracy of agreements & contracts, benefits, leave, payroll, etc. Ensuring all employee personal documents are renewed and are up to date.
15. Maintaining administrative staff by recruiting, selecting, orienting and training employees.
16. Coordinating with sales team, ensuring sales is running smoothly and providing sales report to the management.
17. Manage all executive level administrative tasks including scheduling meetings and arranging travels, managing files and personal documents.
18. Maintaining the condition of the office and arranging necessary repairs if needed.
19. Reviewing and responding to customer inquiries and complaints.
20. Perform other related duties as required.

1. Reporting directly to the owner.
2. Managing the owner’s calendar, including making appointments and prioritizing the most sensitive matters
3. Dealing with owner’s personal matters including holidays, flights, banking, family documents, housing renewals & maintenance and other private matters.
4. Responsible for the preparation, analysis, negotiation and review of offers and contracts from suppliers related to the purchase of equipments, materials, supplies, products and other services.
5. Handle the acquisition, distribution and storage of equipment and supplies.
6. Provides supplies by identifying needs of different departments.
7. Responsible for approving purchase requests from all the departments and issues purchasing orders in accordance with company policy and negotiated terms and conditions.
8. Assisting and coordinating with the accounts department to ensure that the municipal finances are maintained in an accurate and timely manner.
9. In charge in updating company bank account, requesting managers cheque, standing orders, bank transfers, etc.
10. In charge in issuing cheques, telegraphic transfers, deposits and other payments for customers and suppliers.
11. Responsible for Human resources files and documentation, including preparing of circular memo’s and letters.
12. Administer employee files and records in order to ensure accuracy of agreements & contracts, benefits, leave, payroll, etc.
13. Maintaining administrative staff by recruiting, selecting, orienting and training employees.
14. In charge of processing the application of employment visa, including labor approval, emirates ID & medical, etc., up to the issuance of the visa stamp.
15. Ensuring all employee personal documents are renewed and are up to date.
16. In charge in renewing and updating company trade license, chamber of commerce membership, dubai municipality and other required license from the government.
17. Coordinating with sales department ensuring sales is running smoothly and providing sales report to the management.
18. Manage all executive level administrative tasks including scheduling meetings and arranging travels, managing files and personal documents.
19. Maintaining the condition of the office and arranging necessary repairs if needed.
20. Reviewing and responding to customer inquiries and complaints.
21. Monitor facility for security.
22. Perform other related duties as required.