Admin/Procurement Officer/Stocks Inventory
Alabbar Enterprises
مجموع سنوات الخبرة :16 years, 4 أشهر
• Assist the Manager in complying with all the regulations and procedures as detailed in the company’s operations manual and that all required turnaround times are met.
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with vendors.
• Assist and approve ordering of stocks for weekly and monthly replenishment.
• Determine in advance the items that had reach the re- order level to prepare order from vendors on time.
• Extraction and dissemination of inventory and order list, submission of orders and transfer request to be raised for GSL orders respectively via LS.
• Monitor and co-ordinate deliveries of items between vendors to ensure that all items are delivered to shop and/or warehouse on time.
• Receiving regular vendor deliveries and stocks.
• Check incoming items for quality, and quantity against invoices, purchase orders and packing slips or other documents.
• Control and maintain optimal inventory levels while utilizing space in shop & warehouse.
• Manage and control inventory discrepancy, shrinkage and reduction in cost.
• Recording and updating of databases / systems.
• Review and record physical inventories periodically.
• Maintain stock and consumption records.
• Prepare and compile initial Stock Ageing Report to be submitted to the Manager on 1st day of every month for checking.
• Preparation of all Inventory Reports (daily, weekly and monthly).
• Compile all stock reports and expenditures for quarterly internal audits and yearly external audits.
• Training, supervising, motivating and appraising of staff.
• Identify training needs and provide ongoing training opportunities to the team as needed.
• Administrative documentation, preparation of prequalification and filing.
• Preparation of Inquiries, Quotations, Job Reports, Monthly log sheets and Delivery Orders.
• Inform and coordinate with store availability and stock monitoring of materials for new and existing projects material requirements.
• Communicate with clients for any requirement, payment, feedback and complaints regarding maintenance services.
• Control of petty cash.
• Expediting everyday operational duties / tasks of drivers (site deliveries, cheque collections, material pick up etc., ).
• Checking / Inspection of staff and labourers attendance.
**Performed Stock Taking, Inventory and Purchasing duties.
**Presided over staff meetings.
**Scheduled and directed staff in daily work assignments to maximize productivity.
**Minimized loss and misuse of equipments through proper restaurant supervision and staff training.
**Assigned tasks and oversaw the direction of employees to ensure compliance with food safety procedures and quality control guidelines.
**Ensured proper cleanliness was maintained in all areas.
**Built sales forecasts and schedules to reflect desired productivity targets.
**Performed restaurant walk-throughs to gauge timeliness and excellent service quality.
**Initiated negotiations regarding vendor agreements and kept updated records of contracts.
**Regularly updated computer systems with new pricing.
**Managed accounts payable and accounts receivable.