EXECUTIVE ASSISTANT
AOS TRADING DMCC
Total years of experience :20 years, 2 Months
High-level administrative and business support to Vice President with key responsibilities:
• Attending meetings with banks on behalf of Vice President, finalizing openings of corporate bank accounts as well as bank facilities
• Coordinating establishment of LLC companies in Dubai
• Reviewing legal documentation and making amendments before signing off
• Composing and preparing confidential correspondences, reports and other documents
• Managing Vice President’s complex and frequently changing travel arrangements and coordination of trips
• Answering and screening high volume of phone calls and email, taking action when appropriate and follow up
• Organizing daily arrangement of meetings and appointments
Key Achievements:
• Appointed with task of establishing relations and liaising with multiple banks and all requisite and related procedures eg corporate accounts, etc.
• Assigned as key Project Manager to manage a new design of the company’s website
Key Responsibilities:
• Preparing business correspondences and workflow documentation for executives
• Completing projects by dispatching work to relevant clerical staff, following up on results
• Supporting marketing and strategic planning activities
• Preparing, coordinating, attending, minuting and servicing board and company meetings
• Liaising with clients, suppliers and other staff
• Devising clear and effective schedules for company activity and distributing to company members
• Creating presentations and scheduling arrangements for line managers, business partners and high net-worth costumers
Key Achievements:
• Demonstrated excellent abilities in customer orientation by assisting the marketing department in promotional activities
and campaigns
Key Responsibilities:
• Managing CEO’s and executives schedules very precisely including meeting arrangements abroad
• Handling financial and sensitive information for CEO with confidentiality
• Reading, monitoring and responding to CEO’s email
• Managing workflow of all documentation in the company and its final approval, correspondence
• Coordinating and booking travel arrangements
• Establishing, developing, maintaining and updating filing system for the CEO and department
• Preparing and sending business and private correspondences
• Following up and monitoring of the business activities staff performance, working atmosphere and quality of services provided
Key Achievements:
• Coordinated team events and town hall activities at the best yet economical locations - saved expenses by 40%
• Trained newly hired staff members
Key Responsibilities:
• Maintaining CEO’s appointment schedule by planning and scheduling international meetings, conferences, travel and
teleconferences
• Preserving CEO’s time through reading, researching and routing correspondences handling, drafting emails and documents
• Monitoring the daily schedule of the CEO and furnishing required information, documentation for meetings, appointments, by co-coordinating with sources within and outside the Department
• Acting as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs
• Securing information by completing database backups and preparing relevant analyses and reports
• Preparing, organizing and supervising corporate events including trip organization for all CEO’S, MD’S and Board Members
• Writing reports, executive summaries and newsletter
Key Achievements:
• Well-built team and good recruitment in the limits of a department
• Restructuring of work procedures in the company
• Creating concepts for the company’s marketing projects
• Handling confidential and non-routine information and explaining policies when necessary
• Establishing and organizing policies, office operations and procedures for the office
• Promoting staff development and training
Key Responsibilities:
• Scheduling and organizing complex activities such as meetings, travel, conferences and department activities for CEO and managers
• Developing, maintaining and updating electronic company database systems and mailing lists
• Coordinating and updating the company diary, activity schedule and distributing information
Key Achievements:
• Participation in elaboration and writing process of job descriptions
• Creation of expatriate recruitment, training, employee support, and related programs
