Coordinator Document Control
KNPC
Total years of experience :14 years, 3 Months
Providing Secretarial support to Manager Projects (KNPC) office.
- Drafting replies for the memos as and when required.
- Scanning Documents and distributing the copies accordingly.
- DIMS Entry (Scanning & Launching documents).
- Keeping tracks on Pending Actions.
- Preparing Leave Schedule.
- Maintaining the calendar and reminding the schedules of the meetings.
- Preparing the presentation by arranging the requisite information through various sources for the Monthly KNPC Regular Communication Meeting (KRCM) chaired by Department Manager and another Meeting chaired by Divisional Team Leader.
- Presenting the above meetings.
- Preparing the Minutes for above meetings.
- Reminding Pending Actions on regular intervals.
- Receiving calls and passing messages accordingly.
- Providing feedbacks to concerns when required.
- Entering BBS Observations in Rincon+ software and maintaining Tracking Record.
- Assisting in compiling BBS Observation Quarterly Report.
- Maintaining & Updating PME Records.
- Assisting in compiling audit reports.
- Assisting in compiling Interdepartmental Feedbacks.
- Assisting in compiling Quarterly meetings / presentations report for BSC.
- Assisting in compiling Quarterly HSE Performance Report.
- Attending Meetings.
- Providing Assistance to Sr. Engineers & Engineers
- Typographical services.
* Working with IMCO Engineering & Construction Co. one of the prominent company in Mechanical Maintenance and Civil Construction. I am serving IMCO for ongoing Mechanical Maintenance Services project in Shuaiba Refinery, by providing technical support to Contract Manager and Deputy Contract Manager from 30 December 2010 till the date.
Functional (Working as Secretary / Document Controller): -
* Preparing and managing correspondence, reports and documents for our Clint KNPC and for IMCO head office.
* Implementing and maintaining office systems.
* Maintaining schedules and calendars.
* Handling / Tracking incoming & outgoing mail and other material.
* Set up and maintaining filing systems.
* Collate information from various sources whenever required.
* Maintaining databases for relevant information.
* Communicate verbally and in writing to answer inquiries and provide appropriate information.
* Liaison with internal and external contacts & Coordinate the flow of information both internally and externally.
* Operating various office equipment's such as Computer, printer, Photocopy, fax, inter telecom system etc.
Reference: -
* Mr. V.V. Vishwanath (Contract Manager) & Mohammad Al Shatti (Deputy Contract Manager)
* Mechanical Maintenance Services at Shuaiba Refinery
* Kuwait.
* Contact no: - Office (+965) 23885048.
Professional Working Experience of 2 years (Middle East Asia - Qatar): -
* Worked with C. C. I. C. (Consolidated Construction International Company) one of the leading construction company in Middle East Asia. I had served for C.C.I.C. Qatar, Ras-Lafan, for RLPE Project (Ras Lafan Port Expansion Project) as Admin Assistant from 6 August 2008 to 14 July 2010.
Functional (Worked as Admin Assistant): -
* Handling Records of all Admin Aspects.
* Log Sheet Entry of Vehicles and Equipment's in Talisman Application software of the company.
* Handling of Vehicle Allocation and Drivers.
* Handling all incoming/outgoing Phone calls.
* Maintaining Attendance Reports on day to day basis for Admin Staff and Managers.
* Preparation of staff vacation schedule.
* Preparing office related letters, memos and other statements.
* Purchasing of Cleaning and Pantry Items as per requirements.
* Maintaining of all purchase records.
* Arrangements for Meeting & Conferences (Coordinating and arrangements for Projectors/Screens and Refreshments etc.
* Handling Visiting Cards of all Senior Staffs.
* Greeting Guests, Arranging Parties and Gifts for Client.
* Handling Petty Cash.
* Handling of Office Boys / Tea Boys and Cleaning Helpers.
Reference: -
* Mr. Hisham Abu Hashmi (Sr. Administrator)
* Ras Laffan Expansion Project.
* P.O. Box: 60785,
* Ras Laffan, Qatar.
* Contact no: - (+974) 55785105.
Making Daily Material Receive Voucher in Talisman Application software of the company.
Making Material Issue Voucher in Talisman (occasionally).
Running required reports as per requested by superiors such as Material Received status report, Material History etc.
Maintaining all relevant documents for future reference.
Coordinating with storekeepers for discrepancies if any.
Coordinating with suppliers or manufacturing companies as per predetermined production schedules and order priorities.
Conferring with department supervisors to determine overdue material and to inform supervisors of material status.
Compiling and maintaining records, such as Material Received Status Report, Outstanding Material Report etc using computer.
Directing foreign drivers and arranging gate passes for them for receiving material and making arrangements to upload material on site or in stores or warehouses where ever required.
Checking discrepancies, such as damaged or unmarked parts and informing supplier at the earliest and even arranging to returned wrong goods if any.
Coordinating with various departments for various reasons such as Logistic Department for arrangement of extra vehicles for smooth work flow, Accounts department for payment issues if any raised by supplier etc.
Supervising 5 trailers, 2 Pickups and 1 Dina for smooth flow of material from purchasing sites and or internal transportation from one site to another.
Reference: -
Mr. Tariq K. Haseeb (Procurement Manager)
QGXII & QCS Projects. P.O. Box : 60785,
Ras Laffan, Qatar.
Contact no :- (+974) 55801162.