Admin Assistant - Engineering Piping
National Petroleum Construction Co (NPCC)
Total years of experience :24 years, 1 Months
Roles, Duties & Responsibilities
1. Administration Job for MTO (Material Take Off)
For MTOs, handling the following company’s in-house developed programs;
MATCAT (Material Catalogue)- A data base for Piping Codes, Standards and geometrical dimensions
PROMAT (Project Material Management System)- To input, track and manage all the Piping Materials required for a particular project at Engineering level. It includes the followings;
Taking MTOs feed from project’s lead from the work packs
Creating a data base for all piping materials (Pipes, Flanges, Small & Large Bore Fittings, Valves, Gaskets, Nuts & bolts & Piping Special materials) in accordance with material specifications / piping classes and its data sheets in the form of material codes
Input all the piping lines / Drawings used in the P & ID (Piping & Instrument Diagram) and the required piping materials against the line / drawings
Generating material summary (BOM) and Creating Material Requisitions (MRs) from the material summary and issuing to other related departments.
Generating Material Control Sheet for the shop drawing ISO’s and pipe support drawings
Regularly update / revise Material Control Sheets, Material Requisitions (MR) as per their revision status
2. Co-ordination Job
Coordinating between Engineering Department, PDS/PDMS administration team IT Department, Commercial Department, PMT (Project Management Team)
3. Supervision Job
-Train and supervise the PROMAT Team
-Distribute and manage the work load between the team of PROMAT operators
A. Secretarial Work:
Attending telephone calls, taking messages, noting important messages, routes to the callers and clarifying their queries
Receiving mails, e-mails, faxes and forwarding to the concerned person
Typing a variety of English and Arabic documents, daily correspondence.
Preparing Company Project’s Pre Qualification for Tender, Tender documents and Typing quotations.
Preparing a variety of project documents namely all kinds of forms used during project’s documents submission, compliance statements, tracking schedule, method statements etc.
Sending quotation request and taking quotation as per the BoQ and specifications with the help of engineers.
Compiling submittals with the help of engineers and forwarding to the main contractor / consultant for approval.
Filling documents (Incoming & Outgoing) according to project wise / contract wise and subject wise to retrieve the Files / Documents as and when it requires.
Keeping records of submittals, shop drawings, commented drawings etc.
Preparing, typing and distributing minutes of meeting, maintaining diaries.
Assisting in all kinds of office works, Keeping Trustee’s records, Assisting in organization workshops, Filling documents., Data Entry, Daily Correspondence, Sending e-mails, Scanning of Paperclips, Image, documents.
1. Elements of Management 2. Basic of Computer 3. Technical Drawings 4. Production Technology 5. Electrical & Electronics Engg 6. Heat & Thermal Power Engg 7. Machine Shop Engg 8. Industrial Engg & Managment
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