Facilities Supervisor
Juniper Networks
مجموع سنوات الخبرة :19 years, 3 أشهر
Sole in charge of Facilities Dept. of Dubai regional office.Assisting the Hub Facilities Manager and Workplace operational Manager ( in the UK) to operate in well organized and systemic method in corporate and regulatory compliance plus the proper operation of all aspects of a building to create an optimal, safe and cost-effective environment for the occupants to function. This is accomplished by managing some of the following activities
Operational
• Reception
• Vending
• Helpdesk
• Cleaning
• Waste management
• Environmental Issues
• Car Parking
• Meeting room management
• Mail Room
• Photocopying
• Office space planning, layout, and furniture placement
• Specifying, tendering and contracts' negotiation
• Pest control
2
• Asset management
• Disabled Access
• Daily inspection of escape routes and fire exits
Commercial property management
Lease Agreements
• Handling back office operations, inter-office correspondence, confidential emails, quotations, monthly billing, cheques, etc.
• Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc.
• Active participation in the Leadership Team for Strategic Business Planning, implementation, client interaction etc.
• Liaising and coordinating with various departments within the corporate office and all branch offices.
• Asset Management of all Site operations
• Monitor all Statutory Compliance areas.
Health and safety
• Security
• Access control
• Security guarding
• Intruder alert
• CCTV
Fire safety
• Fire protection and safety, Fire Risk Assessments
Maintenance systems
• Heating, ventilating, air conditioning and refrigeration
• preventive and predictive maintenance
• Corrective maintenance/Reactive repairs
• Building fabric and decorative
Periodic statutory testing and inspections
• Work equipment
• Pressure systems
• Manage systems (window cleaning, roof access, etc.)
• Electrical portable appliances and fixed wiring
• Emergency lighting
• Fire protection systems
• Provide personal administrative support to the Regional Head Duties include general, clerical, and project-based works.
• Prepare correspondence, reports and materials for publication and presentations
• Arrange travel. Setup accommodation arrangements for company visitors of Regional Head Maintain calendar. Prepare and maintains expense report
• Setup and Co-ordinate meetings and Conferences. Create, transcribe, and distribute meeting agendas and minutes
• Answer telephone and handle in an appropriate manner. Meet and greet clients and visitors
• Perform general clerical duties to include but not limited to faxing, photocopying, mailing, and filing,
• maintain hard copy and electronic filing system
• Co-ordinate Project based works.Supervise support staff
• Personally assist the President/CEO to plan and run company meetings and events; read, write and send official business emails.
• In addition to the traditional role of keeping corporate minutes, attending to the corporate books and attesting to certain documents, responsibilities are reaching into all facets of the corporate disclosure regime.
• Makes sure that all business matters are adequately documented within the organization so that disclosure can be made in a proper and timely fashion.
• Recording Board and Committee meetings. .Other duties as assigned
• Managing administrative activities involving the purchase of equipment, maintenance of procurement, housekeeping, safety, security, employee induction etc.
• Assisting the department in project management, cost optimization and implementing business
• expansion plans.
• Contracts management.
• Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, vehicles, building, etc.,
• Vendor management- Oversee acquisition, installation, and commissioning of equipment that is required for the facility - IT Systems, air conditioning etc.
• Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
• Execute timely, efficient and effective operations of the department.
• Prepare reports for the senior management team.
• Handle office correspondence and filing systems.
• Handle information requests from clients and visitors.
• Troubleshoot problems arising internally.
Integrate best practices and standards in administrative functions
Setting up travel, meetings, speaking engagements and other appointments
Office management duties-overseeing the work of clerical and other administrative employees, as well as making sure that everything is in place for the office to function smoothly. Keeping up with office supply inventory to negotiating leases and purchasing agreements to approving vacation requests for clerical employees.
Manage the flow of information to members of the executive leadership team- screen phone calls, open and sort mail, and summarize reports and memos that are received before passing the information on to the people they assist.
Maintaining company records
Responsible for setting up and managing both electronic and paper filing systems, as well as taking steps to maintain that the company is in compliance with all applicable record-keeping requirements.
BACHELOR OF ZOOLOGY