PURCHASING COORDINATOR
ARABIAN PIPES COMPANY
Total des années d'expérience :17 years, 9 Mois
Jubail Industrial City - Kingdom of Saudi Arabia
Arabian Pipes Company is a one of the Largest oil, Gas & Energy field (LSAW) Pipe manufacturing Company in (GCC) licensed by American Petroleum Institute (API) The SAW Steel Pipes Plant in the Industrial City of Jubail, Kingdom of Saudi Arabia (KSA) is one of the most modern steel pipe mills in the region for producing high quality, large diameter, heavy wall, longitudinal seam submerged arc welded pipes (LSAW) using the “UOE” forming process and cold mechanical expansion. The plant is producing pipes of 16-48” outside diameter with an average annual capacity of 300, 000 MT per year. The Product Pipes is be ISO 9001:2008 accredited and licensed to use the official API monogram under APISPEC Q1 for Quality Systems and Technical Specifications: 5L, 2B AND 5CT for Line Pipe, Structural and Piles Pipe. Other qualities like ASTM, DIN, JIS, DNV etc., can also be produced.
Major Responsibilities and Duties:
• Assist in the purchase of materials and equipment for the company by competitive bids, competitive sealed proposals, requests for proposals, informal quotations, and negotiations following established company criteria and purchasing procedures.
• Assist in the preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal.
• Assist in receiving and evaluating formal bids and make recommendations for the award of contracts to VP Supply Chain for board approval.
• Assist in obtaining and studying comparative prices and quotations. Make purchasing decisions based on information obtained.
• Initiate contact with vendors to check on supply and equipment availability, invoices, purchase orders, and contracts.
• Prepare purchase orders and review for accuracy.
• Detect, research, and resolve purchasing issues and problems with incorrect orders, invoices, and shipments.
• Approve purchase orders and monitor all purchase requisitions to determine correctness of information, calculations, coding, etc.
• Administer contracts and handle negotiations with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and ensuring receipt of proper credit.
• Maintain and prepare company’s depreciable assets list including depreciation schedule.
• Maintain company procurement cards, petty cash and meal monies.
• Prepare and maintain vendor database and bidder lists.
• Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations.
• Work cooperatively with concerned personnel to determine purchasing specifications, sources, availability, pricing, shipping, and receiving.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable accounting records.
• Other duties as assigned by Vice President Supply Chain. Key Authorities: -
1. Negotiation with suppliers
2. Purchase Order processing.
3. Selection of best vendors that can supply high quality but of optimum cost materials & services.
Communication Interfaces Internal: Description of Communication Interfacing with whom Procurement matters requiring advice & approval. Procurement Manager & Senior Procurement Supervisor
Review of requisitions, forecasts, specifications and other material & service requirements Delivery follow-ups.
• Expediters
• Customs clearance matters.
• Customs Clearance Representative External:
Description of communication Interfacing with whom Procurement & supply of materials & services requirement of the plant.
• Local & Foreign Vendors/Suppliers
• Domestic & foreign freight/transportation matters.
• Appointed Forwarding agent
Review purchase requisitions, Issue RFQ, communicate with vendors for all local & foreign
procurement transactions such as sourcing of samples, Purchase order (PO) terms &
agreements, PO processing, quality issues, material recoveries, payments, specifications
compliance & others. Evaluate quotation and issues purchase orders in accordance with
company policy and negotiated terms and conditions.
• Process in the system any related procurement transactions such as posting & inquiries,
Purchase Requisition (PR) List review, PO processing, invoice verification, & etc. to maintain
and ensure accuracy of purchasing data.
• Preparation of bidders list - technical and commercial evaluation recommendations
• Reviews and approves purchase order placement of assistant buyers for accuracy and
optimum delivery and pricing
• Negotiate effectively for best purchasing package price, delivery schedule, contract terms &
agreements, and perform careful selection of reliable suppliers to ensure that materials &
services requirements of the plant are met.
• Carry out preliminary Enquiries, analyses requirements for completeness clarity of technical
specifications and standards. Lisa's with end users to seek necessary information to ensure
clarity and accuracy of specification content.
• Formulate and issues amendments to orders as necessary whenever there is a change in
specifications, price and quantity.
• Develops and maintains reliable suppliers, including new supplier sources.
• Organizing meetings with different suppliers to open up credit facility with them.
• Prepare correspondence for technical clarifications with the supplier.
• Resolves all disputes arising out of technical or commercial problems.
• Negotiates settlements on rejected or defective materials
• Continual updating of approved vendor lists.
• Responsible for vendor assessment based on performance in delivery, quality, and price
• Develop and maintain good working relationships with vendors achieve credit termswith
vendors in line with company requirements/ policies.
• Personally handle critical and high value requisitions.
• Identify, Initiate tenders and establish long term agreements.
• Coordinate with Purchasing Expediter & Customs Clearance Representative for order follow-
ups & shipment clearance to ensure that delivery schedules are met.
• Liaise with Accounts Payable Dept. to ensure accurate and timely advance payments, Credit
Payments & L/C etc. as necessary for the business with the supplier.
• To be involved in departments extra activities/tasks such as internal or external audits( ISO,
API etc.)
• Responsible for the Procurement of all Engineered Equipment and Materials for Electrical,
Mechanical, Production & QA/QC departments required for the LSAW Plant. (Raw Material,
tooling, Dies, spare parts, assets & consumables etc.
Designation : BUYER/ PURCHASER
Duration : SEP 27, 2006 to DECEMBER 10, 2008
Employer : EUROTECHNOLOGY SAUDI ARABIA CO. LTD; (TECHNO SERVE)
DAMMAM - K.S.A. - Gas and Oil Field Services -
(Eurotechnology (now became Technoserve Saudi Arabia Co.Ltd.- Petroleum Services) is a company licensed by American Petroleum Institute (API) engaged in manufacturing and repairing of oil field equipment and accessories like, API blind, swivel, weld neck, and threaded companion flanges, flanged and hub connection pressure control equipment, clamps, flanged and studded crosses, tees, spools, double studded adapters drill stem items, hammer unions etc. used in oil wells. Company service provided all of the above to Saudi Aramco and all the major drilling companies within the Kingdom of Saudi Arabia and GCC. Company holds different API certificates like accreditation 6A, 16A, 16C, 16D, 5CT-0598, 7-0420, Q1-0102, API 9001:2000. Company is working on a major Saudi Aramco Project of 18-5/8” tubing & casing.)
DUTIES AND RESPONSIBILITIES:-
• Floating enquires to different suppliers and following up for their quotation.
• Obtaining quotes, preparation of technical evaluation and checking the specification compliance.
• Comparing all the quotations and preparing comparison sheets of prices of different suppliers.
• Analyzes quotations and determines the most suitable vendors.
• Taking out the best price and comparing it with the Estimation cost.
• Price Negotiation. To finalize the items within our Budget.
• Preparation of LPO to the finalized supplier and getting acknowledgment from the supplier for the LPO.
• Follow up and expedite schedule of material deliveries (Local & International) required for the plant
• Co-ordination with warehouse & Suppliers until the material is delivered to warehouse.
• Collecting original invoices from the supplier & invoice certification.
• Passing all necessary documents along with invoices and delivery order to accounts department for preparation of cheques.
• Organizing meetings with different suppliers to open up credit facility with them.
• Follow-up co-ordinate vendors/suppliers commitments.
• Advices user departments and vendors regarding appropriate purchasing methods and procedures.
• Investigates and resolves complaints related to receipt of goods and performance of services.
• Maintains detailed purchasing records including commodity and service codes.
• Assists senior staff on large purchasing activities.
• Uses computerized systems to process purchase order research vendors and produce reports as required.
• Checks incoming materials against invoices or purchase orders and files requisitions, or forwards to proper location. Knowledge of all modes of transportation
• Performs related duties and responsibilities as assigned by the department head.
• Participate in purchasing departments extra activities such as internal and external audit ( API, ISO etc.)
• Develop and maintain good working relationships with vendors achieve credit terms with vendors in line with company requirements/ policies.
• . Review materials forecast with requestors to evaluate over-all requirements and enable avail better terms & agreements with vendors.
• Ensures timely delivery of materials and services purchased followed by quality.
Implementation of policies and procedures and ensuring that they are being followed.