Manager
Giant Indo's Veritas Pvt Ltd
Total years of experience :13 years, 10 Months
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services and maintenance activities.
• Ensure operations adhere to policies and regulations.
• Manage day-to-day activities, analyzing statistics and reading and writing reports.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Maintains office staff job results by coaching, counseling, and disciplining employees.
• Planning, monitoring, and appraising job results of office staff.
• Invoice to funding sources, including calculation of completed units of service.
• Initial regular meetings with top management around fiscal planning.
• To supervise and coach division in charges on a weekly basis.
• Assist to develop and manage annual budget.
• Assist with AGM (Technical) and AGM (Quality).
• Organizing meetings and managing databases.
• Booking transport and accommodation.
• Organizing company events or conferences.
• Dealing with correspondence, complaints and queries.
• Preparing letters, presentations and reports.
• Ensuring that health and safety policies are up to date.
• Ensure Quality Management System processes are “established, implemented and maintained”.
• Staff induction program regard to HR policies.
• Monthly employees list verification.
• Manage and lead Receptionist and other Admin staffs.
• Planning and facilitating employee retention program.
• Employees salary process monitoring.
• Employee Exit Process including Interview.
• Maintenance and update of HP policies per management guidance.
• New recruits contract preparation and legalization.
• Maintenance and safe keeping of company documents.
• Branch office administration activity.
• Company event management including annual meet and customer events.
• Employee Time Sheet and Leave Sheet verification.
• Staffs personal file maintenance.
• Monthly leave record maintenance.
• Management and CO travel.
• Monthly branch office audit in UAE.
• Subcontract/Supplier master file maintenance.
• Office Vehicle control and management.
• Issuance of new visa and management.
• Securing office insurance and maintenance.
• Purchase and distribution of giveaways per company requirement.
• Suggestion, implementation and monitoring of cost reduction measures.
• Act as the point of contact between the management and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Take dictation and minutes and accurately enter data
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system
• ERP software updating on time (Employees Data).
• Administration daily leave/joining record keeping in daily update file.
• Safe keeping and maintenance (Personal Files, Passport, Port Pass & Yellow Fever).
• Office courier data entry in ERP.
• Qualification index updates.
• Receptionist jobs monitoring.
• Assisting company annual event arrangements.
• Preparation of Organization Charts in coordination with line management.
• Administration average working hour’s data preparation.
• Documents expiry dates update in ERP.
• ID Card/Access card issuance.
• Staffs email id maintenance.
• Staffs transport arrangement.
• Employee medical claims insurance process.
• Arranging employees travel tickets.
• PO issuance.
• New employees document collection.
• Cheque collection and Cheque deposit.
• Office letters handling.
• Employee salary distributing.
• Cash collection and cash deposit.
• Invoice and Delivery filing.
• Responsible to coordinate with cleaning person for office cleaning.
• Assigned documents data entry.
• Employee attendance reporting.
• Keeping sufficient stock of all pantry and office cleaning items.
• Stationery purchases.
• Uploading websites to a server.
• Deciding colors, texts, background, pictures and positioning buttons, links in webpage.
• Discussing with clients about the website design changes.
• Handling reception in absence of receptionist.
M.Sc (Software Engineering) (2005 - 2010) – Five Years Course