Executive secretary and Document controller
Al kuhaimi Metal Industries
مجموع سنوات الخبرة :8 years, 11 أشهر
To manage the development of good administrative practice across the organization including maintaining and developing procedures, records and systems.
To provide secretarial support including creating documents and reports using the full range of Microsoft Office programmes available, filing, photocopying and taking minutes of meetings.
Dealing with general enquiries from clients, partner organizations and supporters received by telephone, email and face to face.
To support staff members in arrangements for everything
Vendor management
organising meetings and managing databases.
booking transport and accommodation.
organising company events or conferences.
ordering stationery and furniture.
dealing with correspondence, complaints and queries.
preparing letters, presentations and reports.
Secretarial responsibility
• Time / Diary management.
• Drafting Letters, Minutes of meetings.
• Assisting with organizing events.
• Organizing and preparing documents, preparation of meetings.
• Maintain GM's calendar -- plan and schedule meetings, teleconferences and travel.
• Taking Minutes and Circulating to the attendees.
• Travelling with the manager or on his/her behalf as per the requirement.
• Other jobs as deemed necessary and as assigned by the General Manager.
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