Administrative Assistant
HEISCO , NBTC, IIS- Schoo mangaf,CAPAGO - French Embassy, TCB Co., IMCO
Total des années d'expérience :17 years, 10 Mois
Responsible for all works related to the project. (Letter to clients), Internal MEMO, Gate pass of employees & subcontractors, MPRF(Material Requests), Full documentaton, Employees Visa & arrival, Medical & Finger print for new employees, Responsible for PTW (Permit application card ) & All employee request (Experience certificate, leave request, monetary clams ..etc) arranging meeting schedules for project meeting & documents related to the same & may more
GITCO General Trading & Contracting Co. W.L.L
Designation : Sr. Administrator / Office Coordinator /Secretary
Duration : May 2015 to at present.
Responsibilities include:
• Responsible for receiving, registering all documents/Invoices for the company and distributing to the concerned departments.
• Responsible for arranging monthly and weekly meetings.
• Responsible for the leave requests and return of duty.
• Responsible for the preparation of petty cash requests and follow-ups.
• Responsible for receiving and registering documents, e-mails, faxes and delivering prompt reply for the above.
• Responsible for Time keeping and submission of daily attendance record.
• Preparation of Letters to various clients and Subcontractors.
• Preparation of Internal Memos.
• Preparation of various reports and formats.
• Keeping files for all incoming and outgoing documents for the project as per Company procedures.
• Maintained all record keeping procedures with no error.
• Developed ability to work under pressure and in a fast-paced atmosphere.
• Responsible for receiving, registering all documents/Invoices for the company and distributing to
the concerned departments.
• Responsible for arranging monthly and weekly meetings.
• Responsible for making the gate pass for the project vehicles and employees.
• Responsible for visa process for the employees.
• Responsible for all the requisitions and follow - ups for the project materials as requested by the
concerned.
• Preparation of Letters to various clients and Subcontractors.
• Preparation of Internal Memos.
• Preparation of various reports and formats.
• Keeping files for all incoming and outgoing documents for the project as per Company
procedures.
• Responsible for receiving and registering documents, e-mails, faxes and delivering prompt reply
for the above.
• Developed ability to work under pressure and in a fast-paced atmosphere.
• Maintained all record keeping procedures with no error.
• Responsible for Time keeping and submission of daily attendance record.
• Responsible for receiving, registering all documents needed for FRANCE visa.
• Building and maintaining good relationships with customers.
• Maintained all record keeping procedures with no error in a systematic way.
• Receiving and diverting all incoming calls according to the customer requests.
• Responsible for registering / filling up online visa application for customer as requested.
• Responsible for fixing appointments through online for customers as requested
• Responsible for VIP service for customers.
\[B\] M/s Naser M. Al-Baddah & Partner general Trading & Cont. Co. W.L.L. Kuwait
(NBTC- An ISO 9001:2000 Firm)
Designation : Secretary / Document controller / Receptionist
Duration : January 2007 to April 2009.
Responsibilities include:
• Receiving and diverting all incoming calls.
• Access Control- Controlling visitor’s entry through access control system.
• Responsible for receiving, registering all documents/Invoices for the company and distributing to the concerned.
• Responsible for courier services and submission of monthly invoice allocation to Finance department.
• Responsible for controlling and keeping record for exit slip of employees and monthly report submission to finance.
• Responsible for arranging daily and weekly meetings.
• Responsible for Time keeping and submission of daily attendance record.
• Responsible for connecting International calls for the Managers.
\[B\] M/s Naser M. Al-Baddah & Partner general Trading & Cont. Co. W.L.L. Kuwait
(NBTC- An ISO 9001:2000 Firm)
Designation : Secretary / Document controller / Receptionist
Duration : January 2007 to April 2009.
Responsibilities include:
• Receiving and diverting all incoming calls.
• Access Control- Controlling visitor’s entry through access control system.
• Responsible for receiving, registering all documents/Invoices for the company and distributing to the concerned.
• Responsible for courier services and submission of monthly invoice allocation to Finance department.
• Responsible for controlling and keeping record for exit slip of employees and monthly report submission to finance.
• Responsible for arranging daily and weekly meetings.
• Responsible for Time keeping and submission of daily attendance record.
• Responsible for connecting International calls for the Managers.
M/s Heavy Engineering Industries & Shipbuilding Co., Kuwait (HEISCO)
Designation: Secretary
Duration: July 2006 to January 2007.
Responsibilities include: • Preparation of Letters to various clients and Subcontractors.
• Preparation of Internal Memos.
• Preparation of various reports and formats.
• Receiving documents from various departments and distributes to concerned departments.
• Keeping files for all incoming and outgoing documents for various projects as per Company
procedures.
BBA - Bachelor of Business Administration
Certification Institution passing 2011 Bachelor of Business Administration Madurai Kamaraj University, India.
2006 Senior Secondary Certificate National Institute of Open Schooling, Delhi, India.
2004 Secondary School Certificate - Marthoma H.S.S Venmony, Kerala (under Board of 10 Class Public Examinations, Kerala, India)