Commercial Coordinator
Mitsubishi Power Saudi Arabia
Total years of experience :12 years, 0 Months
• RFQ controlling (Receipt from the end user and distribute to the vendor)
• Proposal Draft Making
• Proposal Submission
• SAP input (Order intake/Sales management)
• Delivery controlling by managing the opening PO list and control the delivery
• Outstanding Payment follow by managing the outstanding payment list and follow with the customer
• Support for the activity for other Steam Power staff in West region
• Administration Work for visitor from Japan (Car arrangement, hotel booking etc.)
• To communicate effectively with all levels of employees.
• To build a positive team spirit.
• To maintain the highest degree of honesty and integrity at all times
• To comply with all safety policies, practices and procedures reporting all unsafe activities to Management and/or Human Resources.
• Participate in proactive team efforts to achieve departmental and company
Preparing Quotations, Preparing Timesheet for the workers. Receiving Delivery Notes and
encoding, Generating Invoices to the clients. Handling Petty Cash.
Answering emails. Tracking the supply of water to the work site.
Maintaining records for equipment and Vehicles. Purchasing office
materials. Maintaining records for the Statement of Accounts. HR
duties and responsibilities. Generating POs
Providing a complete secretarial and administrative service to the
CEO/President. Managing and maintaining executives’schedules.
Preparing invoices, reports, memos, letters, financial statements and
other documents. Analyzing incoming memos, submissions, and
reports to determine their significance and plan their distribution.
Sorting and distributing incoming correspondence, including faxes and
email. Filing and retrieving corporate documents, records,
and reports. Attending visitors and determine whether theyshould be
given access to specific individuals.
Generating Purchase orders in the system. Updating ETA of the items,
sourcing the items from different distributors, inquiring lead time for
the sourced items. Updating PO in the system. Handling special pricing
and over shipped items. Scanning the POs and tracking the shipments
through FedEx and UPS. Responsible for Manual Drop Ship and
backordered, getting a quote from the vendor. Calculating the raw and
landed cost for an item, updating sales order, coordinating for the
returns of orders.
Taking minutes at meetings, typing them up afterwards and distributing
copies to attendees. Providing comprehensive secretarial service.
Undertaking administrative duties such as typing documentation.
Preparing reports and correspondence. Organizing meetings and
conferences, booking travel and accommodation if required, or
organizing catering for events and meetings. Setting up meeting rooms
and equipment. Managing diaries and booking appointments for
managerial staff. Training other secretarial staff or an administration
assistant who may provide general office support.
In charge for the minutes of the meetings. Prepare and manage
correspondence, reports and documents, organize and coordinate
meetings, conferences, travel arrangements. Handle incoming mail and
other material. Communicate verbally and in writing to answer
inquiries and provide information Placing an order online and over the
phone with existing suppliers. Preparing spreadsheets obtain details for
price increases. Assisting for new project bidding. Creating order forms
for sales associates. Tracking the orders through FedEx and UPS.
Prepared daily sales invoices and orders, prepare and schedule
meetings, organize paperwork and electronic files and manage many
projects. Coordinates with suppliers regarding deliveries of items
purchased, Preparing and maintaining of purchase order of suppliers
and subcontractors.
/ College Degree Education Field: Commerce Course: