Assistant HR & Administration Manager
Al Rayan Holding Company
Total des années d'expérience :14 years, 5 Mois
Deliver exceptional leadership support in directing and streamlining the organisation's daily HR and administration activities, including planning, recruitment, accommodations, payroll processing, Ministry of Education requirements, and school inquiries.
- Navigated full-cycle recruitment process, engaged with recruitment agencies, and provided requisite support to line managers with evaluating and shortlisting candidates, scheduling interviews, and issuing employment contracts.
- Directly contributed to development and execution of HR & Administration, and Compensation & Benefits policies/procedures with focus to ensure high-quality service delivery to all employees.
- Proactively engaged with creating and setting up company strategy, annual business plan, and school budgets.
- Took full ownership to create the HR & Administration Department’s annual budget with focus to allocate adequate funding provisions for all activities.
- Established effective co-ordination with concerned Department Heads to determine and regularly update staff job descriptions to reflect any significant changes in job responsibilities.
- Adopted a highly collaborative approach to maintaining consistent follow-up with the Government Entities on diverse issues related to renewing work visas, transfer, and cancellation of residencies.
- Provided leadership, guidance, and direction to direct employees in smooth execution of assigned day-to-day tasks whilst providing appropriate feedback and counselling to staff in managing and improving their performance.
- Managed execution of diverse disciplinary processes in alignment with predefined company policy and procedure.
- Established effective co-ordination with cross-functional department managers to determine and create annual leave plans.
- Took full ownership of management and completion of required process for EOS employees whilst analysing and validating EOS calculations before submitting them to finance.
Played an integral role in assisting the Board and Executive management in the startup stages of the company by handling different roles and responsibilities related to HR, Administration, and Project Management.
- Liaised with recruiting agencies for headhunting individuals to fill senior positions in the company for special, executive, and top management roles.
- Handled and coordinated with Board and external parties to ensure complete execution of the company registration and reviewing the company HR and Administration policies and procedures.
- Conducted timely audits on the hired external consultant to ensure the initiation of the Business Plan deliverables were inline with the planned timeline and identifying areas of enhancement.
- Exhibited attention to detail and organization skills in attending all Board and Board Committee meetings, compiling/maintaining safe custody, and accuracy of all Board-related records.
- Served as board secretary and recorded meeting minutes, suggestions, and discussions by the Board members with precision whilst conducting voting and timely circulating results to directors after their review by the Chairman.
- Followed up and executed all Board and Board Committee decisions internally and externally.
- Facilitated and prepared for ordinary and extraordinary general assembly meetings.
- In charge of preparing the company's annual report to reflect details about the company's financial position and operational activities during the year.
Proactively tracked and followed up on execution and fulfillment of offset commitments, produced regular progress reports for the life of the projects, and determined offset credits in conjunction with the commitment sheet. Created bank guarantee reduction report upon the partial Offset obligation fulfillment in close collaboration with the Finance Department. Coordinated with various government entities to confirm documentation of all Offset Programme requirements included in all contract documents. Collaborated with the Audit Bureau and other governmental organizations to respond to their questions and deliver the necessary documentation when asked.
- Partnered with the Projects Department Manager to identify offset obligations and fulfillment processes (projects) for Obligors. Discovered and highlighted any discrepancies with offset program objectives by critically analyzing progress and achievement reports of direct and indirect offset projects.
- Developed the draft of the 'Offset Fulfilment Certificate' by monitoring and reviewing Obligors’ total fulfillment of offset obligations.
- Created a draught calculation of offset penalty charges upon the obligor breaching the terms and conditions of the memorandum of agreement for general manager approval.
- Estimated fee claims report for submittal to the Ministry of Finance for endorsement by General Manager.
- Determined the obligors' rights to national goods and services deductions under the terms of their agreements with various governmental bodies.
- Served as liaison and coordinated correspondence with obligors, government departments, and other entities.
Administered and ensured effective and efficient services to all employees by analyzing and updating HR & administration policies and procedures. Partnered with department heads to create job descriptions in the event of the creation of new positions. Offered superior HR assistance in the creation and deployment of compensation and benefits policies. Interacted and consulted with employees to prepare the yearly leave plan and ensure plan consistency with the employees' succession strategy. Held accountability to create and disseminate all circulars or decisions across all relevant departments.
- Actively involved with line managers to navigate the overall recruitment process by communicating with recruitment agencies as necessary, shortlisting individuals, setting up interviews, and drafting employment contracts.
- Administered and periodically tracked the expenditure against approved budgets and reconciled budget variances to safeguard on-target performance against budgets.
- Provided exceptional HR coordination in developing and executing training & development plans/programs throughout the company.
- Delivered robust solutions to all matters relating to performance appraisal, increments, bonuses, and promotions.
- Engaged with relevant Department Heads to develop the annual personnel plan and monitor the plan's execution.