Jennelyn Javonitalla

• Prepares correspondence, email, memo, purchase orders,
delivery and payments. Monitor contracts and Licenses.
• Coordination with Retail Department for day-to-day requirements
like permits, promo/sales, maintenance, supply request for stores.
• Support Finance and HR Department as required. Monitoring and
preparing attendance from biometrics for payroll.
• Logistics works, track order for shipment, follow up Packing List and
Invoice from Supplier for shipment preparation.
• Negotiate rates, schedule, coordinate Air Freight and Sea Freight.
Inbound and outbound shipment.
• Track shipment and delivery timelines to ensure timely arrival.
• Prepare shipping documents such as bill of lading, invoice and
customs paperwork. Coordination with internal Teams.
• Resolve shipment issues, delays and damage good reports.

• Process Purchase Orders of Suppliers with full details through SAP.
• Conduct research on potential products, vendors, and services,
comparing price and quality to ensure the best deal and negotiate
the best contract. Tracks the status of requisition and purchase
orders.
• Monitors all delivery to ensure that goods are received on time.
• Monitoring Inventory and listing orders to replenish stocks.
• Maintain professional relationship with all key suppliers.
• Audit invoices and checks for accuracy, receipt of material and
compliance with purchase orders.
• Responsible for Petty Cash Purchases and weekly market expenses.

• Maintained project schedules by managing deadlines and adjusting
work flow as needed.
• Actively seeking out new sales opportunities, handling
customer inquiries, update order status and follow up payment.
• Evaluated, monitored and report on work progression, while
ensuring all task were conducted in compliance and in line with man
hour budget.
• Coordinates drivers scheduling, manpower to work on site and
material deliveries to be properly arranged and monitored.
• Procuring of materials and coordination with the suppliers.
• Draft/prepare memos, emails, reports and other correspondents.
• Secretary of the Group Director, schedule appointment and
maintain calendar. Taking notes minutes of meeting.
• Coordinate with Accounting Department regarding payments,
invoices, petty cash and Project Contracts.
• Perform administrative task as may require.

• Input invoice data into companys ERP system and update details
Including customers contracts and delivery dates to keep
information current.
• Controlled document reviewing
Records and critical information to confirm accuracy ensure
• Directed customer to appropriate
departmentpersonnel, in addition to providing information to
resolve inquiries and bolster customer satisfaction.
• Set up, maintained and purged physical
systems to keep records compliant and current. Coordinated needs, including physical files,
tracking update
• Answering customers questions and helping them to locate items
and providing advice or recommendations.
• Operating scanners. POS cash registers and other electronic
devices.
• Accepting payments, ensuring all prices and quantities are
accurate and providing receipts to every customer.
• Submit report and surrender cash sales of the day.