Human Resources Executive
Loydence Group
Total years of experience :12 years, 5 Months
● In charge of preparing an Offer Letter, Visa application, Residence permit processing and Health card
application as well as driving license requirements.
● Maintaining all the Employee file, leave application, memos, under ZOHO PEOPLE software
● Processing WPS (wage protection system such as Doha Bank, CBQ and Mashreq processes) Salary for
more than 200 employee including cash salaries.
● Monitors employees' attendance and their update in the system, as well as monitors all leave and working
hours' balance (actual hours, extra hours, over time...)
● Records all employees' transactions in the payroll system (advance and deduction).
● Processing leave application such as maternity, annual leave, emergency and etc. for approval as well as
checking for the benefits of all employee.
● Arranging travel requirement of all the employee such as ticket issuance, exit permit process and car
arrangement.
● Evaluates job positions, determining classification, exempt or nonexempt status and salary.
● Ensures smooth day-to-day activities and supports human assets, payroll and benefits.
● Reviews all insurance billings for accuracy and submits them to the finance department for payment.
● Ensures company's compliance with internal laws and procedures.
● Develops and conducts in-house training programs to both HR staff and other employees as required.
● Prepare job offer letter, job orientation, employee’s labor contract, accommodation and other needs before
staff arrival.
● Review all Employees documents for monthly renewal as well as renewal of the Company’s licenses to
ensure both documents are valid and up to date.
● Company Real Estate Documentations, Maintenance Coordinator, Tenants Relation Officer and Other
related concerns.
● Preparing internal memos and related HR Letter.
● Resignation Processing Assessments includes ( Eligibilities, payments, documentations and
● Answering telephone calls and inquiries.
● Contacting suppliers for our office supplies and stationery needs.
● Travel arrangement and hotel bookings as per request of my superior.
● Assist Consultant on some of their administrative needs such as faxing, photocopying, etc.
● Screening resumes, short-listing potential candidates for clients
● Call candidates for initial interview.
● Edit resumes as per company format for submission
● Preparing transmittal documents for submission to client
● Managing, posting and updating the websites for new vacancies
● Prepares schedule of candidates for telephone interview with client
● Keep employee files and other related documents regarding their employment
● sorting and distributing incoming post and organizing and sending outgoing post;
● Preparing WPS format company payroll and submit it to the bank accordingly. As per Doha and
Commercial bank procedure.
● Checking of ID’s, Visa, Contract expiration date and renewal;
● arranging travel and accommodation for staff or customers and other external contacts;
● liaising with colleagues and external contacts to book travel and accommodation;
● organizing and storing paperwork, documents and computer-based information;
● photocopying and printing various documents, sometimes on behalf of other colleagues;
● recruiting, training and supervising junior staff and delegating work as required;
● Provide administrative and clerical support to departments or individuals.
● Schedule meetings and arrange conference rooms.
● Alert manager about cancelations or new meetings.
● Manage travel and schedule.
● Handle information requests.
● Prepare correspondence and stuff mail into envelopes.
● Arrange for outgoing mail and packages to be picked up.
● Prepare statistical reports.
● Manage spreadsheets.
● Greet and receive visitor.
● Prepare confidential and sensitive documents.
● Coordinates office management activities.
● Determine matters of top priority and handle accordingly.
● Prepare agenda for meetings.
● Takes and transcribes dictation.
● Plans events and volunteer activities.
● Maintain procedures.
● Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
● Operate office equipment, such as photocopy machine and scanner.
● Coordinate committees and task forces.Relay directives, instructions and assignment to executives.Receive and
relay telephone messages
Answer telephones and transfer to appropriate staff member.
• Meet and greet clients and visitors.
• Create and modify documents using Microsoft Office.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Sign for and distribute /Fed Ex/JRS/LBC packages.
• Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.
• Setup and coordinate meetings and conferences.
• Maintain and distribute staff weekly schedules.
• Collect and maintain PC inventory.
• Support staff in assigned project based work.
•Other duties as assigned.
•Provide office orientation for new employees.
•Setup accommodation and entertainment arrangements for company visitors.
HR Personnel (Front Desk
● Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal
opportunities; maintaining personnel records; obtaining temporary staff from agencies.
● Pays employees by calculating pay; distributing checks; maintaining records.
● Administers employees’ loan, medical insurance, savings bond, and disability programs by advising employees of
eligibility; providing application information; helping with form completion; verifying submission; notifying employees
of approvals.
● Monitors unemployment claims by reviewing claims; substantiating documentation; requesting legal counsel review.
● Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications,
merit increases; tracking vacation, sick, and personal time.
● Orients new employees by providing orientation information packets; reviewing company policies; gathering
withholding and other payroll information; explaining and obtaining signatures for benefit programs.
● Documents human resources actions by completing forms, reports, logs, and records.
5,2015
courses: Brgy. San