Administrative Assistant
The Mall
Total years of experience :20 years, 0 Months
Administration/Secretary/Leasing Coordinator (October 2004 to present)
The Mall Shopping Complex
Doha, Qatar
Admin/Secretary
Reporting directly to the Mall Manager
Assisting the Mall Manager in day to day operations of the Mall.
Coordinates schedule, appointments and travel arrangements of the Mall Manager.
Communicates with service providers, clients and tenants.
Prepares internal and external correspondence.
Answers emails/correspondence on behalf of the Mall Manager.
Prepares inventory of office supplies/stationery.
Gathers quotations from suppliers for office requirements and prepares purchase order/s.
Places order for office equipment, office supplies/stationery.
Coordinates preparation and timely dissemination of important circulars to the tenants.
Attends and prepares minutes of meetings when required.
Reception
Meets and greets guests and directs them to the correct point of contact.
Answers a high volume of incoming calls and in-person inquiries from clients, customers and tenants.
Records all incoming and outgoing documents, faxes, emails.
Arrange pick-up and delivery of official documents and ensures receipt of the documents.
Leasing
Answers leasing inquiries.
Prepares proposals for prospective tenants.
Prepares lease documents for existing and new tenants.
Prepares monthly schedule of lease renewals, highlighting the rent history and proposed lease terms and submits to Leasing committee for approval.
Coordinates with Accounts for rental schedule and payments.
Ensures that lease documents are signed and stamped by tenants and rental cheques issued.
Updates record of leases of all tenants at The Mall.
Contributes to annual budget preparation in relation to tenant rental income forecast.
Maintains and updates tenant files for easy access and reference.
Provided quality support to the Executive Director/head of
the agency.
Wrote correspondence.
Prepared speeches.
Liaised with private and national government offices for
various projects and programs undertaken by the agency.
University of the Philippines in the Visayas Foundation
(Non-government Organization
Wrote research proposals.
Conducted field interviews with identified respondents.
Conducted data analysis using various tools.
Contributed to the team’s effort in preparing training
modules and materials.
Facilitated trainings with project beneficiaries.
Proof-read and edited press releases and other media
materials.