Executive Legal Secretary
Squire Patton Boggs
Total years of experience :0 years, 0 Months
Telecoms/Regulatory/Data Protection/Competition)
•Screening calls and accurately relaying messages in a timely manner
•Managing hefty Inbox (filter spam / filing emails / setting up rules / flagging urgent)
•Comprehensive diary management; scheduling calls across time zones
•Managing complex, detailed, international travel itineraries / budgets / visas
•Processing expenses, reconcile with statements, filing ex-pat tax documents
•Preparing marketing documents for conferences and client pitches
•Creating PowerPoint presentations and sourcing images
•Composing correspondence relating to the client engagement process
•Liaising with clients in relation to obtaining Anti Money Laundering / KYC info
•Generating invoices/credit notes, keeping track of budget, chasing for payments
•Researching background info on companies / individuals
•Maintaining database of contacts in outlook and excel / Chambers submissions
•Onsite assistance in Brussels and Portugal for client and in-house projects
•Providing detailed and clear handover notes for days out of the office
•Editing and formatting documents to ensure consistency and house style
•Proof reading documents for grammatical and spelling errors / arrange translations
•Delegating tasks to DPS and admin assistant where necessary
•Inputting timesheets for partners and associates / consistency across team calls
•Troubleshooting technical issues / finding workarounds
Providing assistance for approx. 50 lawyers across various departments
•Prioritising workloads, being proactive and working unsupervised
•Training up a junior secretary with my valuable knowledge of the role
Acting as the main point of communication between day and night team.
•Allocating workloads and providing technical support where needed.
•Responsible for locking up the building at the end of each day.
Supporting the CEO of this real estate investment management firm
•Travel arrangements, diary management, ordering office supplies
•Designing adverts / negotiating placement costs in property magazines
•Organizing the firm's space at MIPIM the yearly real estate fair in Cannes
•Producing presentations and graphs from available data
•Personal tasks for the CEO
•Assisting in the process of recruiting a new office manager
Pass with Merit)
Pass with Merit)
Art A English Language A English Literature B French A Geography A Mathematics B Science Double Award CC Religion B