Office Manager – Admin
SIM LEISURE GULF CONTRACTING LLC
Total years of experience :5 years, 10 Months
• Coordinate office activities and operations by securing efficiency and compliance.
• Monitor all administrative staff and disseminate equal responsibilities to ensure completion of deliverables.
• Maintain employee record and in coordination with the PRO in terms of staff visa renewal and trade license, vehicle and company insurances.
• Prepare and calculate Overtime payments and and WPS payroll.
• Manage contract & price negotiations with office vendors, service providers.
• Monitor office supplies inventory and purchasing required equipment with attention to budgetary constraints with comparison price list.
• Address employees quires regarding office management issues (Hotel Bookings and Ticket arrangements)
• Keeping track of all payments and expenditures, purchase orders and Supplier invoices, statement, reimbursement and petty cash claims and replineshments.
• Prepare a data summary on weekly basis of all the due bills and payable for forecast report and Cash flow required by the Finance Manager and General Manager and Commercial Department.
• Coordinate and Liase with Bank with regards to any LC claims and other Bank requirements.
• Clarify any questionable invoice items, prices, and obtain proper data regarding invoice payments.
• Review and maintain all the vendors files for any previous payments and assign voucher numbers for quick and easy reference.
• Provide and prepare related documents for VAT return by ensuring all the bills has been properly handed over to the Accountant for Vat claim.
• Coordinate with 3rd party shipping agents for import and export shipments, preparing Commercial Invoices, Packing list and Liase with 3rd party agent.