Executive Secretary to the Chairman
Lootah Group of Companies
مجموع سنوات الخبرة :10 years, 6 أشهر
* Screening Telephone calls
* Filling Important Documents
* Monitoring incoming and outgoing email
* Responsible secretaries like : typing, email and faxing
* Preparing clerical works duties and report assigned by chairman
* Reporting direct to chairman
* Assist in the planning preparation of meetings correspondence and conference telephonecall
* Make preparation for chairman’s meeting
* Maintain managements appointments scheduled by planning and scheduling meetings
* Managing for Travelling, Hotel Booking and client dealing from other country of the chairman
* Support the executive Manager and other staff
* Screening Telephone calls
* Filling Important Documents
* Monitoring incoming and outgoing email
* Responsible secretaries like : typing, email and faxing
* Preparing clerical works duties and report assigned by chairman
* Reporting direct to chairman
* Assist in the planning preparation of meetings correspondence and conference telephonecall
* Make preparation for chairman’s meeting
* Maintain managements appointments scheduled by planning and scheduling meetings
* Managing for Travelling, Hotel Booking and client dealing from other country of the chairman
* Support the executive Manager and other staff
* Monitoring incoming and outgoing email.
* Supervise and coordinate activities of staff
* Conduct orientation for new employee
* Review and answer the correspondence
* Follow up the visa of the staff in HR/ PRO department
* Prepare the Submittal for approval documents to the consultant.
* Prepare the Layout/Drawing for approval to the consultant
* Monitoring the incoming and outgoing correspondence.
* Develop and maintain operational guidelines for staff
* Assist and interviewing, recruiting, training, performance evaluation, promotion and
termination activities
* Determine staffing requirements, work assignment and schedules for new projects.
* Coordinate with manager in different operational issues and promotional activities.
* Organized periodic renewal of License
* Submission of correct documentation to the Economic Department for License Renewal
* Filling Important documents
* Prepare the documents for License Renewal* Monitoring incoming and outgoing email
* Handling the records of all the Company License and renewal.
* Handling the records of all the Company Car License and renewal
* Handling the Petty Cash
* Handling Salik Account of the Company
* Monitoring the balance of Salik account of the company
* Monitoring the fines of the Company Vehicles
PUBLIC RELATION OFFICER
* Arrange visa (work permit, husband sponsored visa, visit visa etc.) for expatriates and their family.
* Schedule staff’s visa, medical, coordinating with other internal and external departments.
* Collect all appropriate documentation necessary for visa and permits required to be processed.
* Organize visas for holiday and business related travel for managers as required.
* Responding to staff queries on Visa/ Labour/ Passport related matters.
* Ensure all visa, medical and labour permits are up to date and arrange timely renewal.
* Assist in all general inquiries concerning labour and immigration matters.
* Will support for admin if needed
ADMINISTRATION
* supervise and coordinate activities of staff
* Interview job applicants
* Conduct orientation programmes for new employees
* Administer salaries and work out leave entitlements
* Be involved in staff training and development, the preparation of job descriptions, staff assessments and promotions
* Prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management
* Maintain management information systems (manual or computerized)
* Locate suitable business premises and negotiate reasonable leasing agreements
* Review and answer correspondence
* Provide secretarial or executive services for committees.
Deal with all inquiries in a professional and courteous manner in person on the telephone.
Maintain the general filling system and file all correspondence
Assist in the planning preparation of meetings correspondence and conference telephone calls
Make preparation for managers’ meetings
Maintain and adequate inventory of personalized supplies
Respond to public inquiries
Support the executive director and other staff
Monitoring incoming email
Monitoring the attendance of the staff
Maintain appropriate interpersonal relationship with employees
Maintain managements appointment scheduled by planning and scheduling meetings
Represent company lunch and other corporate functions
February 2005 - February 2012 Executive Secretary / Purchasing
Al Markaz Real Estate / First Avenue Cafe
Sharjah, United Arab Emirates
AL MARKAZ REAL ESTATE
➢ Screening telephone calls
➢ Handling Petty Cash
➢ Filling important documents
➢ Monitoring incoming and outgoing memo
➢ Responsible secretaries like; typing, email and faxing
➢ Managing for International meeting for Managing Director
➢ Preparing clerical work duties and reports assigned / request by Managing Director / Owner
➢ Implementations of rules and regulation of the company
➢ Managing for Travelling, Hotel Booking, personal affairs and client dealing from other country of Managing Director
➢ Reporting direct to Managing Director
➢ Handling all personal documents, Bank Accounts and Properties of the Managing Director
➢ Open and Date stamp all general correspondence
FIRST AVENUE CAFE
➢ Managing Purchase Order (Local and International)
➢ Managing stocks and inventory on Tally 7.2
➢ Collection cash from the different branches & deposit in the bank
➢ Implementation of rules and regulation of the company
➢ Supervise the work of the staff
➢ Customs clearing (Importing coffee, coffee Machine and chocolate)
➢ Managing the international supplier
➢ Preparing monthly insentives
ADMINISTRATIVE (GROUP OF COMPANIES)
➢ Handling the employee service file
➢ Handling the employees visa & passport status
➢ Handling the records of all the company license and renewals
➢ Prepare the documents for visas and license renewal
➢ Handling the office rent contract records
➢ Filling important documents and confidential file for Managing Director
December 2004 - January 2005 Secretary
Ashoor Shipping Company
Sharjah, United Arab Emirates
➢ Screening telephone calls
➢ Filling important documents
➢ Monitoring incoming and outgoing memo
➢ Responsible secretaries like; typing, email, & faxing
March 2003 - November 2003 Secretary
Al Thani Group of Companies
Sharjah, United Arab Emirates
➢ Screening Telephone calls
➢ Monitoring cash revolving fund
➢ Preparing other clerical works duties and reports assigned / request by higher person
➢ Filling important documents
➢ Monitoring outgoing and incoming memos
➢ Responsible secretarial duties like; typing, email, and faxing
Under-Graduate of BACHELOR OF SCIENCE IN INFORMATION COMPUTER SCIENCE at Philippine Women’s University- Manila Philippines
• Under-Graduate of BACHELOR OF SCIENCE IN INFORMATION COMPUTER SCIENCE at Philippine Women's University- Manila Philippines
