Document Controller
ITALCONSULT
Total years of experience :19 years, 7 Months
• To ensure Document Management consistency across all projects, maintaining control and traceability of the documentation from Project initiation throughout completion.
• Coordinate all activities related to the Document Control procedure, including technical and non-technical documents, drawings and correspondences.
• To maintain and manage all project related documents in support of DW082 project and to provide document control services to the project team.
• Communicate and liaise with Project Team, Client and Contractors to ensure consistency in document control as required per the procedure.
• Compile and maintain control records and related files to release drawings and engineering documents to project team and other operating departments. Examine documents, such as drawings and specifications to verify completeness and accuracy of data.
• Producing and issuing document status reports
• Perform other responsibilities associated with this position as may be appropriate.
• Implementing proper Documentation Management required by Al Bustan North Project.
• Check, prepare and submit documents to Contractor such as Drawings, Reports, Outgoing Correspondence, Technical Note and Minute of Meetings (MoM).
• Logging all incoming and outgoing drawings, reports, correspondence, RFI and FCR to register.
• Liaising with Discipline Lead regarding QMS requirements before processing the submission.
• Uploading drawings, reports and correspondence in the VBC Dashboard and Sharepoint
DW016 Roads and Infrastructure Al Wajba East Package 03: The project covers a total area of 135 Hectares. This project is part of the Local Roads & Drainage Project (LR&DP) to upgrade local roads, drainage and associated infrastructure in the State of Qatar. The main objective of DW016 P03 project is the construction works include roads, storm water drainage, foul sewer, treated sewage effluent network, streetlighting, utilities house connection such as potable water electrical & telecom duct works for Ooredoo & UGN requirements, landscaping, streetscape and related roadway infrastructure.
Responsibilities:
• Ensure that pre-established document control requirements are satisfactorily met throughout the project duration.
• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
• Maintain an established data distribution system and schedule for the assigned project based upon client, project and department.
• Producing and issuing document status reports.
• Uploading correspondence and submittals to PMWeb and FCTS.
• Perform other responsibilities associated with this position as may be appropriate.
Support the Resident Engineer for all Document Control Activities on site. Follow Document Control requirements of Project Quality Plan and ITC QMS. Register all incoming and outgoing correspondence and documentation. Prepare and assist with the submission of monthly progress report. Support the Site Team with document control functions such as; updating logs, searching, responding, uploading and downloading various documents in SharePoint (PMIS/PMDS/PCM). Manage electronic document system as well as hard copy records and ensure all documentation is controlled in accordance with the company's procedures for document control system. Upload and distribute documents to relevant parties in accordance with the document distribution matrix workflow. Maintain and update all logs to ensure accurate status of submissions. Prepare necessary data reports for various parties in a timely and accurate manner.
As Site Document Controller my responsibilities as follows:
1. Support the Resident Engineer for all Document Control Activities on site.
2. Follow Document Control requirements of Project Quality Plan and ITC QMS.
3. Register all incoming and outgoing correspondence and documentation
4. Prepare and assist with the submission of monthly progress report.
5. Support the Site Team with document control functions such as; updating logs, searching, responding, uploading and downloading various documents in SharePoint (PMIS/PMDS/PCM).
6. Manage electronic document system as well as hard copy records and ensure all documentation is controlled in accordance with the company's procedures for document control system.
7. Upload and distribute documents to relevant parties in accordance with the document distribution matrix workflow.
8. Maintain and update all logs to ensure accurate status of submissions.
9. Prepare necessary data reports for various parties in a timely and accurate manner.
10. Follow up and expedite priority items with the relevant Managers, Engineers, Clients and Contractors.
11. Manage and monitor the use of various forms set-ups among team members.
12. Coordinate with Client’s, Stakeholder’s team and Contractor to send and receive reports, drawings, submittals and other outstanding issues.
13. Ensure that all corporate documents are well checked and submitted on time prior to the document submission due date.
14. Set up and maintain various filing/archiving records; hard and electronic copies as per standard and quality guidelines from the Client, Contractor and other Stakeholders.
15. Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedure.
16. Assisting QA/QC Engineer for closing out of Corrective Action Non-Conformance Report, issued by Client and GEC.
Doha Metro Gold Line: Atkins lead the design for the delivery of 13 Stations, bored tunnels, three switchboxes and two stabling yards under this design and construct project.
Responsiblities:
• Providing administrative and other support functions to the site based staff
• Maintaining a register of all incoming and outgoing mail.
• Responsible for Control/Track/Issue of complete project documentation.
• Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
• Maintaining all files within the Filing Department.
• Booking Travel and Accommodation, Visa and Extension Visa processing.
• Performs collection activities for Mid-Range (30-59 days) past due accounts.
• Responsible for the achievements of the set targets, meeting the set standards collectively with the other team members and compliance with policies and procedures.
• Also responsible for assisting the Collection Officer in monitoring the performance of external collection agencies assigned in Mid-Range unit through proper coordination, planning and organizing in order to meet set targets.
• Contact borrowers verbally to collect loans according to standardized procedures.
• Responsible for the achievements of set targets
• Investigating claims of financial difficulties.
• Ensuring all contact is in line with regulatory
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution. Open, sort, and distribute incoming correspondence, including faxes and email. Maintains and manages all important documents either for the project or assures accessibility and stored properly. Maintain a logical filing system. Fax and email correspondences to all subcontractors and follow up if they have properly received the documents.
Qualifications