Jhoanna Mendoza

• Manages the overall smooth running of the office
• Maintains office and kitchen supplies
• Assists in any administrative tasks as per instructions
• Supervises the itinerary of the drivers and duties of the office boy

• Calendar management of the CEO
• Quotation generation
• Invoice creation via SAP
• Onboarding of new clients / updating of clients details on Tstaff
• Assists in any administrative tasks as per instructions

• Act as Secretary to the Deputy General Manager and Department Director for
Events and Marketing
• Assist the Department Director, assistant Directors and other staff in the
accomplishment of their administrative-related tasks
• Prepare and facilitate processing of travel documents for office-related
seminars abroad
• Assist in the preparation of documents/materials as required during Management
Committee, Executive Committee and Board meetings
• Implement office systems to ensure proper recording, filing, dissemination and
retrieval of documents
• Record all communications and other documents that are received and/or
disseminated
• Assist in the procurement needs of the department, preparation of budget for
office supplies, vehicle maintenance, messengerial/notarial services and other
administrative-related monetary requirements
• Prepare purchase requests and other post procurement documents
• Prepare/accomplish documents and forms such as personnel work schedule,
overtime requests, accomplishment reports and submit same on a regular basis

• Receive and respond to electronic mails and telephone calls from all over the
world regarding Philippine Immigration

• Provide administrative and clerical services in order to ensure effective and efficient
operations of the Foundation
• Type correspondence, reports and other documents; maintain office files; open and
distribute the mail
• Take minutes at meetings and distribute copies of the same afterwards
• Do daily rounds to check all office areas and equipment
• Assist in the preparation of payroll of the artists and accounting-related documents
• Assist the Financial and Administrative Head of the Foundation in procurement and
inventory of musical instruments and office supplies
• Act as Event Staff during performances