Secretary
Roshan Marine Shipping & Logistics
Total des années d'expérience :15 years, 3 Mois
Act as first point of contact for both internal and external parties who wish to contact the department for inquiries.
Provide administrative support for the Manager
Answering phone calls and redirect them when necessary
Creating filing system, prepare daily/monthly reports and spreadsheets.
Preparing Customers Invoices using Tally System and send to customers for payment. Follow up customers for payment.
Monitor Import and Export containers loaded on the vessel and issue the invoices.
Handle Petty Cash for the department and do the reconciliation.
Restocked office supplies and submitted purchase orders to maintain stock levels.
Coordinating with the suppliers for the Gift Items/promotional items needs to order.
Act as first point of contact for both internal and external parties who wish to contact the department for inquiries.
Maintain and update contacts list database for the department, contacts with external/internal departments through regular follow up to ensure the successful completion of all required tasks.
Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
Created detailed expense reports to facilitate reimbursement for business expenses incurred.
Creating Purchase Requisition Form as required for processing the LPO's.
Restocked supplies and submitted purchase orders to maintain stock levels.
Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
Research information as required.
Preparing agreements for clients review and signature.
Ensuring the confidentiality and security of data and filing systems.
Handle the criticality and prioritization of phone calls, facsimiles and emails in order to assist the department with the time management process.
Takes dictation and transcribes notes/correspondence on PC, as required.
Attend meetings as requested by the immediate manager to take and circulate meeting minutes. Draft and/or type reports and correspondences in order to ensure consistency and standardizations of formats.
Assists as required in preparing PowerPoint presentations.