SR. DOCUMENT CONTROLLER
IAS LOOTAH CONTRACTING
مجموع سنوات الخبرة :15 years, 1 أشهر
Administrative and document control works in below project
Project -I : Proposed 2B+G+12+R building on plot C-005-007 At TECOM, Dubai, U.A.E
Client: Mrs. Mouza Obaid Al Amimi. Consultant: M/s. Al Ajmi Engineering Consultant
Contractor: IAS Lootah Contracting Company.
Project -II : Proposed B+G+2+R Flex Residential Building, Jumeirah Village, Dubai, U.A.E Client: West Star Investments. Consultant: M/s. Al Ajmi Engineering Consultant
Work details are as follows:
• Administrative & secretarial duties for assigned Project & Divisional Managers.
• Consultant documents preparation regarding submission & correspondences.
• Authorities (DM, RTA, TECOM, Trakhees & Nakheel) online and manual submissions.
• Coordinating HR & personnel department for manpower mobilization
• All site related coordination works such as manpower, materials, and all related works etc….
• Site set up co-ordination with department heads.
• Document submittal preparation as per the concerned department instruction for submission.
• Document tracking schedule preparation & updating as per the submission.
• Submission of daily, weekly & monthly progress reports as per the concerned department instruction.
• Method of statement, shops drawing submittals, materials submittal, RFI & inspection request documentation coordination with concerned departments
• Responding to employee, citizens and retiree inquiries received by email, letter, telephone or walk-in
• Additionally, performed various research and analysis assignments involving HR and other management issues.
• Planning and coordinating office space realignment.
• Implementing, recommending and training the staff.
• Managing legislative review.
• Monitored cleaner task, company vehicle usage.
• Followed up renewal license of company site vehicle.
• Preparing Internal Memo, Service Intent, Material request, Transfer Memo, Medical reimbursement & Job cards etc.
Administrative and document control works in below project
B+G+ 12+ Penthouses+Roof) over Commercial on
Ground +2 Blocks G+1 Villa (4 Units) + Swimming Pool @
Ground Level. Palm Jumairah, Dubai, U.A.E
Client: Mr. Ali Abdulla Ali Al Shafar
Administrative and documentation works in below projects
Project- I : Design & Build Code E Nine (9) Hardstands at Abu Dhabi
International Air port Abu Dhabi, U.A.E Client: ADAC. Contractor: Al Naboodah National Contracting Group.
Project- II : Interface Refineries Pipeline Project -II, EPC1
Musaffah, Abu Dhabi, U.A.E Client: Takreer Refinery. Contractor: Daewoo Eng.
Work description are as follows :
• Ensuring all documents are as up to date as possible within electronic filing(PDCS)
• Administrative & secretarial duties for assigned Project & Divisional Managers.
• Consultant documents preparation regarding submission & correspondences.
• Site set up co-ordination with department heads
• Authorities document preparation
• CNIA & IRP-I pass documents preparation& follow up
• ADAC airside & landside pass document preparation for workers.
• ADAC airside & landside pass document preparation for Vehicles & Drivers.
• Handling Visa processing documents & renewal documents.
• Preparation of Salary allocation.
• Preparation of monthly overtime status & time sheet checking.
• Petty cash handling, Preparation of Internal bath slips, Invoice checking and submitting for final certification.
• Preparation of MOM.
• Assigned duty for drivers, even in emergency cases taken up the role of driver
• Shuttled Bus arrangement
• Maintaining a tracking facility to enable documents to be updated easily.
• Collecting and reporting performance metrics.
• Issuing and distributing controlled copies of information.
• Managing and maintaining a Meridian Document Control System.
• Provide advice on procedures of issue and methods in accessing the system.
• Incoming & outgoing documents correspondence hard copy filing as per ISO standard.
• Document distribution concerned department & clients.
• Preparing Enquires, Quotations, L.P.O’s, Invoices and Job cards.
• Tele marketing sales & materials purchasing
• Making the arrangement of delivery of materials in the site.
• Preparing Delivery Advice & Packing List for export shipments.
• Preparing enquiries for Air Freight & Ocean Freights for the Import & Export Shipments.
• Preparing payment Receipts, Statement of Accounts and follow up of Payments.
• Preparing Letters as per the Managers Instruction.
• Monitoring cash transaction.
• Correspondence with Clients.
• Maintaining a filing and order delivery to schedule.
• Handling all travel and accommodation for superiors and colleagues.
• Maintaining the international call register.
• Screening and assistance to guests and visitors.
• General Secretarial and Administrative duties.
• Co-coordinating with other departments.
• Manage and control all incoming and outgoing documents.
• Making arrangement for monthly meetings with Contractor / Client.
• To give instruction the store in charge for routine store documents preparation.
• Systematic office management, etc.
• Handling telephone calls (Incoming & Outgoing).
• Preparation of Submittals.
• Handling Visa processing documents & renewal documents.
Duties Includes Day to Day Accounting activities.
• Maintain and update all the Payments & Receipts on daily basis.
• Maintain and update inventory Vouchers.
• Preparing of Accounts Payable, Receivables List.
• Prepare Payroll and management reports.
• Prepare projected & actual cash flow statements.
• Manage the invoice generation Operation & Credit Control.
• Finalize Trail Balance with supporting schedule.
• Ensure effective fixed assets & inventory control is applied.
• Check monthly bank reconciliation statements of all banks accounts maintained; resolve any difference in a timely manner.
• Prepare Payment Voucher, Journal voucher, credit & debit vouchers.
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Contractor Building permit Control System