Medical Secretary
Dr. Sulaiman Al Habib Medical Group
Total des années d'expérience :13 years, 10 Mois
Organize CME-related activities for medical practitioners of the hospital (lectures, courses, symposia, etc...)
Secretary, Respiratory Care & Physiological Testing Department
- Assist the Head of the Department in maintaining his personal work schedule; complete special work projects as assigned by Department Head.
- Responsible for departmental monthly statistics and revenue report. Performs administrative/ secretarial work with discretion of confidentiality, materials and information.
Major duties and responsibilities:
o Ensures that a superior quality of secretary compassion and understanding is given to every co-worker served at Care hospital
o Coordinates and supervises daily administrative operation of the head of department
o Receives and distributes all incoming and outgoing correspondence
o Creates and maintains an efficient and comprehensive filing/ records system to facilitate quick and easy access to documentation/ correspondence and information, when required
o Answers telephone queries and make appointments for the Head of the Department
o Compose correspondence as instructed or required
o Accomplishes basic studies and special projects as assigned by the Head of the Department
o Undertakes administrative work related to committees chaired or attended by the Head of Department including arranging meeting venues/times, taking and drafting minutes and circulating these; follow up on associated correspondence
o Always keep all updated files ready for MOH, CBAHI & JCIA visit
o Prepares various monthly departmental and statistical reports
o Performs additional tasks and duties as assigned by the Department Head/ superiors only as long as related to my job position
o Manages the internal administrative affairs of the staff members
o Maintains office supplies through an inventory and monitors issuance
o Operates office machines such as fax, copy machine and computer
- Other functions include:
o Calendaring table of activities for the whole year for the ICU Consultant
o Tracking down ICU Procedures on a monthly basis- for reporting to the Medical Director and income recognition purposes
o Keeping and updating the List of Admissions (LOS) for reporting on a monthly basis
o Doing the daily SOFA (Sequential Organ Failure Assessment) and Apache Scores
o Drafting Forms, Reports, Memos and letters within the department
o Filing and records management
o Any task/s assigned to me from time to time
- Reports to Billing/Data Entry Supervisor. Specific functions include:
o Encodes in the system (CareWare) the daily charges of the patient as administered by nurses, doctors, therapists, and the likes;
o Discharges the patient by updating and consolidating the charges before it gets sent to the Discharging Officer;
o Closing the charges of existing in-hospital patients (under OHG or Occupational Health Group) every end of the month, and submitting the same to the Supervisor
- Reports to CEO. Specific functions include:
o To ensure that standard shipping requirements and compliance statements are complied and submitted by our supplier-brands on the required amount of time (such as the Certificate of Origin, Dangerous Goods Declaration, Invoice, Packing List, Material Safety Data Sheet) and make sure that all documents are complete and accurate.
o To closely coordinate with the Shipping Forwarder Agent who will do all the documentations once it reaches Dubai going to KSA (and avoid customs duty charges)
o To prepare all pre-shipment activities such as but not limited to:
Checking of the Purchase Order vs. the Proforma Invoice vs. the
Commercial Invoice; checking the Packing List vs. the Commercial Invoice;
o Coordinating with the Shipping Agent as to the actual date and time of delivery of the goods via Proof of Delivery (POD);
o To file any loss, damaged or missing items with the Shipping Agent and recover the equivalent amount from the same.
Assistant Manager and Unit Head. Health & Benefits, Cebu.
*Reports to Senior Assistant Vice President (SAVP) and Branch Head;
*Heads a team handling Account Management, Claims & Admin. Specific functions include:
*Achieving 100% account renewal year-on-year thru early
negotiation with insurers and strict implementation of the Service
Plan of the client
* Reviewing Manuals, Policy Summaries, Claims Reporting and other
documents required in the transaction of the business;
*Doing regular meetings and presentations with clients (client calls) for utilization
reviews, coordination meetings with insurers, renewal review
meetings, and as called for by the client.
* Internal reportorial functions such as Strategic Planning to
determine budgets; adjustments thru forecast and regular
monitoring to ensure that targets are met on a monthly basis; and
do variance analysis
* Identifying personal as well as team-based WIGs (wildly important
goals), Lag and Lead measures, and ensuring that these are
achieved on a daily and weekly basis (constant monitoring)
*Regular team and branch meetings especially on Process Review
1 is the highest grade