Administrative And Logistics Officer
IAP
Total years of experience :20 years, 10 Months
Source and procure all sorts of Operation & Maintenance and Construction
supplies/commodities to support the US Army SOJFT-A Projects in Afghanistan.
Doing Daily Admin Task such as reporting to the Project Manager for daily
works, R&R, AMR, LMR, Material Submission, archiving, etc…
Supports the Site Lead with all Reports associated to Logistics and Operations
as desired by the COR/Customer.
Authorized Escort for ECP1 and ECP3.
Perform logistical duties by processing material requests for various sites
covered by the contract to include Air Movement Requests for employees on
their deployment all throughout Afghanistan sites.
Doing daily Work Order Tracker, and monitoring materials being used on sites
and inventory of materials in and out in Vance Stocks.
Monitoring and Tracking Materials on All Sites.
Applying materials in Maximo for approval.
Perform Admin related duties for the team such as Badging, Travel and all other
personnel requirements.
Making sure all timesheets to be organized before the end of the Month before
sending to US Main Office for approval.
Maintaining Administrative filing system related to compliance with the US
contract.
Handles HR Functions such as R&R Scheduling, Travel Documentations,
Badging, Base Policy Memorandums and other related documents.
Coordinating various administrative services to keep the cast and crew happy
and the production on schedule and within budget. Entails daily contact with
other departments of the company, such as human resources, sales and accounts
payable, as well as vendors outside of the company. Also organize film crews,
including recruiting, directing and supervising pre-production staff. Coordinate
accommodations for casts and crews on location and occasionally type and make
copies of scripts when they undergo changes. Also coordinates prepare and file
paperwork, process contracts, order equipment and answer phones. Filing,
archiving.
Coordinating various administrative services to keep the cast and crew happy
and the production on schedule and within budget. Entails daily contact with
other departments of the company, such as human resources, sales and accounts
payable, as well as vendors outside of the company. Also organize film crews,
including recruiting, directing and supervising pre-production staff. Coordinate
accommodations for casts and crews on location and occasionally type and make
copies of scripts when they undergo changes. Also coordinates prepare and file
paperwork, process contracts, order equipment and answer phones. Filing,
archiving.
Handling all documents and personal details of the company
Filing and Archiving
•Helping the customer to troubleshoot their products and installation such as Voice, Data and Video
•Making sure that the warranty of the products will be provided
•Escalate the call to the higher level of support whenever necessary
Making sure that the customer’s personal information will not be reveal
Employee orientation, development, and training logistics and recordkeeping.
Assisting with employee relations, company-wide committee facilitation and participation.
Company employee communication, compensation and benefits administration, employee annual leave and recordkeeping.
Employee safety, welfare, wellness, and health reporting, and employee services.
Maintaining employee files and the HR filing system and assisting with the day-to-day efficient operation in the HR Office.
• Doing all clerical jobs to the concerned Project Manager and Engineers.
• Receiving, dispatching and filing of all technical and non-technical documents in and out of the office.
• Prepare monthly and weekly reports of all tasks & keeping the photographic log in date order, to support the project planner.
• Prepare minutes of meetings, issue to the Client /Contractors for action/information.
• Filing and login of Material Submittals, Method Statements, RFIs etc in a more professional way.
• Archiving of design drawings, shop drawings and As-built drawings.
• Keeping the log of variation orders & payment certificate in order to track easily at a later stage.
• Secretarial jobs for the project manager and engineers in charge of supervision department.
• Maintain the log showing the percentage chart for Non Conformance Notifications, Safety Violations, General Site Advise, and Site Instructions.
• Receiving, dispatching and filing of all technical and non-technical documents in and out of the office.
• Prepare monthly and weekly reports of all tasks & keeping the photographic log in date order, to support the project planner.
• Prepare minutes of meetings, issue to the Client /Contractors for action/information.
• Filing and login of Material Submittals, Method Statements, RFIs etc in a more professional way.
• Archiving of design drawings, shop drawings and As-built drawings.
• Keeping the log of variation orders & payment certificate in order to track easily at a later stage.
• Secretarial jobs for the project manager and engineers in charge of supervision department.
• Maintain the log showing the percentage chart for Non Conformance Notifications, Safety
• Violations, General Site Advise, Site Instructions.
• Receiving, dispatching and filing of all technical and non-technical documents in and out of the office.
• Providing office support to senior executives such as preparing business correspondence
• Maintain the full flow / control of documents as per ISO standard.
• Prepare monthly and weekly reports of all tasks & keeping the photographic log in date order, to support the project planner.
• Prepare minutes of meetings, issue to the Client /Contractors for action/information.
• Filing and login of Material Submittals, Method Statements, RFIs etc in a more professional way.
• Archiving of design drawings, shop drawings and As-built drawings.
• Keeping the log of variation orders & payment certificate in order to track easily at a later stage.
• Secretarial jobs for the project manager and engineers in charge of supervision department.
• Maintain the log showing the percentage chart for Non Conformance Notifications, Safety
• Violations, General Site Advise, Site Instructions.
• Responsible for daily records.
• Prepares and maintains comprehensive filling systematically.
• Handling necessary daily Administration/General services activities such as, stocking of required stationery etc.
• Prepares business correspondence and company memorandum
• Controls Time sheets and process application for leave vacation.
• Able to assist and accommodate customer's demands; done office works; do the filling, organized files, typing, encoding, faxing, photocopying and canvassing.
• Answers telephones and receives visitors; schedules appointments, maintains calendars and arranges and coordinates meetings and events. Provides information, routes inquiries, resolves complaints and interprets and explains policies and procedures, ensuring the appropriate distribution and release if confidential or sensitive information.