Accounting Supervisor
SPAR RETAIL LLC
Total years of experience :18 years, 1 Months
Lead the Accounts Payable team of Spar, which includes the Vendor Master management/Contracts Management, payment planning, monitoring and forecast of other revenue from promotions and all other in-store activity, and audit of rebates and other income. Maintains G/L Master and supervise the periodical closing by ensuring all provisions, prepayments and expenses are accounted for and all clearing accounts are closed. Preparation of monthly payroll and financial statements up to finalization.
Successfully opened the first store of Holland & Barrett in Qatar, by initiating the creation of the product master database (SAP), integration to POS systems and negotiation with suppliers. In-charge of the company’s supply chain, database management, cost analysis, general accounting (including cash management, periodical closing up to finalization of financial statements), and tax audit. And at the same time leads the Accounts Payable team of Spar Qatar.
Accomplishments:
• Spinneys Qatar being a newly opened company Qatar, it was quite a challenge to have started and implemented some financial and operational procedures that being used by several departmental teams up to this date
• Designed and introduced most SOP’s including but not limited to Stock Take/Inventory Procedures, Product File management housekeeping, collection reconciliation and Purchasing procedures
Summary of Duties & Responsibilities:
• Serves as the source of financial information that results from the Qatar operations to Spinneys Head Office/Shared Services Center in Lebanon
• Manages the local accounts (including but not limited to accounting entries (G/L), accounts reconciliation, contracts management and formulation of policies and controls resulting from data analysis), accounts periodical closing, participates in the preparation of Financials
• Supervises the Cash Office, Product File Management, Logistics & Invoicing Departments
• Liaises with the Auditors during the Interim & Annual audit & coordinates with the Tax consultants on tax related duties
• Other duties as required including but not limited to office administration and dealing with the government bodies, suppliers and service providers on contracts and commercial requirements
• Inventory Control Management and supervision of stock takes
• Deals with our corporate banks on corporate services, trade and supply chain, and treasury
Systems Used
• Microsoft Dynamics
Accomplishments
• Designed the Collection Achievement and Target scheme, AR Weekly Reporting scheme, Bad Debts Reserve policy and calculation and Order releasing process of Nestle Business Services AOA.
• DSO kept at optimum level
Summary of Duties & Responsibilities
Field of Specialization - Account Receivables
• Customer Accounting
- Application and allocation of customer payments; customer dispute management
- Follows up payment with salesmen and customers
- Reconciliation and balance confirmation (Monthly for Key Accounts)
• Prepares special financial reports such as weekly and monthly AR report (DSO, receivable aging, bad debts reserve and other AR related reports
• Performs annual and periodical Credit Analysis of customers to ensure they are provided the optimum credit required while complying with the company credit policies.
• Customer & Vendor File Maintenance, Documentation of applications and requirements (Credit facilities)
Other Duties
• Entry and Maintenance of General Ledger Accounts (A/R, A/P, Accruals, Fixed Assets, Payroll)
• Audit & payment of petty cash expenses
• Checks, updates and communicates upcoming and current product promotions and liaise with Sales and Marketing Department
• Prepares audit requirements and liaises with the auditors during the interim and annual external audit as well as the internal audit
• Corporate Bank Services (Tender Bonds, Exchange Deals, and other Corporate Bank Products)
• Participates in the period-end reports such as publishing Sales Summary, Expenses and Balance Sheet.
Extra-curricular Duties
• Fire Warden & Safety Champ
Systems Used
• SAP ERP - Finance and Control, Procurement, Customer Service and HR Modules
Awards and Achievements
• Employee of the Month August 2008
• Extra-Miler Employee for the Month of March 2007
Summary of Duties & Responsibilities
Field of Specialization - Account Receivables & Billing
• Customer Accounting (Collection and application of payments), bank reconciliation and bank deposits
• Downloads, processes, review billing data from the DHL International Billing System and generation of customer invoices
• Liaise and serves as the main source of information of the DHL Shared Services in Dubai
• Support and assist the credit controllers in billing queries and invoices submission to customers
Extra-curricular Duties
• Member of the Local Internal Audit Team (Local Quality Representative)
Systems and Tools Used
• Sun Accounting System
• DHL IBS/IAS/Tracking System
Responsibilities
HR Assistant
• Facilitates hiring and recruitment, manages employee file and records
• Participates in the formulation and implementation of HR policies and programs
• Organizes events and company employee-centred affairs
• HR research and continuous development through participation in trainings conducted by partner local banks
As Loan Collection Program Officer
• Manages borrowers databases
• Makes statements of accounts due for collection, monitors loan collection
As Accounting Assistant
• Posts daily financial reports such as sales, cash flow report
• Makes payments to creditors/suppliers and other expenses
• Processes payroll and other benefits to employees including but not limited to preparation of payments to the Bureau of Internal Revenue for withheld taxes, and to security and insurance systems
Earned the Bachelor's Degree in Commerce Major in Management Accounting and Minor in Information Technology As a student, became an active member of academy's Business Organization engaging in entrepreneurial activities and promoting welfare of fellow students, as well as promoting a balanced responsibility between the academy and the society.
