Admin Assistant/ Receptionist Secretary
Delicious Discoveries Foodstuff Trading LLC
Total des années d'expérience :19 years, 4 Mois
• Creating and maintaining office documents: office documents such as, invoices, reports, data sheets have to be created and maintained.
• Overall office keeping, has to maintain the inflow and outflow of goods (food, paper, pens, pencils, notepads etc.), arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment, and send, receive and sort mail and other packages.
• Maintaining confidentiality in all aspects on the firm’s dealing and working.
• Effectively supervised receptionist duties and responsibilities such as, phone calls, filings, fax messaging, directing messages, couriers.
• Office expense and petty cash handling.
• Email correspondence in regards with the inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare responses to correspondence containing routine inquiries.
• Effectively supervised receptionist duties and responsibilities such as, phone calls, filings, fax messaging, directing messages, couriers, potential clients inquiries and etc.
• Provided administrative support to two department’s directors, including keyboard correspondence and related matters.
• Clients/customers update and tracking reported data. prepare and maintain files and records
• Provided friendly and efficient customer service, including efficient operations of a line phone system; car bookings and reservations.
• Maintain and update the computer system used by the company for monitoring the car details such as its availability for renting, insurance expiration/ renewal date, maintenance, service booking schedules.
• Input and encode to Dubai Police system as required.
• Monitoring all the due payments of the clients and payments follow up.
• Excellent File handling
• Effective data analysis, transfers and compilation
• Analyze, input, verify, and compare data in the system accordance with county matrix.
• Provide list of daily production.
• Submit query to line leader for posting confirmation.
• Review and apply new keying instruction and feedback.