HR Administrator
Jubaili Bros
Total years of experience :17 years, 0 Months
• Keep, maintain and constantly update all personnel and HR files for the proper management of HR activities and operations, as well as for statistics’ generation purposes and record keeping.
• Provide general administrative support to the Human Resources team which includes letter preparation, preparation of memoranda and other correspondence related to Human Resources.
• Preparation, compilation & checking of overtime reports.
• Soliciting airfare quotations for employees.
• Issuing JB ID and insurance cards upon recruitment and renew / exchange upon renewal need.
• Follow on insurance re-imbursement to employees who use medical services / facilities other than those specified by insurer, and fill all related documents and forms.
• Facilitate the business card requests from different departments and ensure approval of the proof before sending for printing
• Take the minutes during the monthly HR meetings.
• Assist in planning and arranging employee activity events (company dinners, days out…etc.)
• Assist in the development and issuance of all HR / employee relations documents, processes and activities.
• Assist in the administration of all in-house training programs and activities and handle all administrative and logistic preparations and arrangements as directed by the Senior HR Officer (this includes lodging, flights, visas, materials, catering, correspondence).
• Following up on after training needs including summarizing evaluations, coordinating the preparation of certificates, etc.
• Assist in producing CV summaries.
• Assist in contacting applicants and scheduling interviews, following up with emails.
• Responsible for visa application for various business trips and arrange travel schedule and/or hotel accommodation of the visitors coming for events.
• Responsible for maintaining documents and filing system
• Order office stationery and supplies, manage courier relationship and post distribution
• Coordinate with local travel agencies for sales report follow up
• Receive weekly/monthly sales report from client and maintain register.
• Coordinate with the Drivers for payment collection or ticket deliveries
• Prepare and modify documents including correspondence, reports, memos and emails
• Organizing travel & accommodation
• Monitoring stationery stock and reordering when required
• Scheduling meetings/appointment
• Perform other job related duties as assigned
