Admin Coordinator
Al Murad Group
مجموع سنوات الخبرة :11 years, 5 أشهر
Marketing Dept.: Media Advertising (Radio Station & TV) and Internal Office Requirement
• Undertake the daily administrative tasks to ensure the functionality and coordination of the department’s activities.
• Support to Group Brand Manager in organizing various projects.
• Employ marketing analytics techniques to gather important data (social media)
• Used and update spreadsheets, PowerPoint, databases and inventories with statistical, financial & non-financial information.
• Support in the organizing of promotional events and traditional, digital campaigns, and attend them to facilitate their success.
• Prepare and deliver promotional presentations.
• Communicating directly with clients, liaising if required and encouraging trusting relationships.
• Department’s first point of contact, email corresponding to internal & clients.
• Scheduling meetings & appointments, and preparing the conference room.
• Developed and maintain the records/files of the projects systemized - soft & hard copy.
• Locate local suppliers of materials, office supplies and interview them in order to know the availability, timeframe of production and terms of payment.
• Booking local courier & communicating throughout the process for international order purchasing.
• Responsibly handling the petty cash and preparing expense report with clarity as per project
Real Estate:
• Established the CRM system for property listing
• Handling CRM for Real Estate online property listing for residential and commercial
• Coordinating and updating the team for new inquiries from email and tracking the call leads.
Drivers/Fleet Dept.:
• Scheduling driver’s daily works strategically.
• Drivers’ coordinator to the higher management.
• Maintaining vehicles registration renewals including insurance up to date & maintenance.
• Knowledgeable in UAE government portals: EVG, Salik, RTA, ADNOC petrol group tags, Abu Dhabi Toll (DARB)
• Maintaining and preparing drivers’ payroll & travel arrangements when required.
• Preparing, maintaining and arranging all the documentation for the Driver such as to request letter, leave application, resume to work, sick leave.
Answer and directing phone calls, preparing quotation and invoice, updating bills, administrative tasks: filing and update of employees and legal office documents & dealing with clienta
• Maintain records of goods ordered and received.
• Locate vendors of materials, equipment or supplies and interview them in order to know the product availability and terms of sales.
• Prepare and process requisitions and purchase orders for supplies and equipment.
• Coordinate and direct office services, such as records, personnel issues, and housekeeping, to make sure the shop will run smoothly.
• Prepare invoices, reports, corresponding to mails, inquiries and other documents, using word processing, spreadsheet, database, or presentation software.
Dicing wafers to its specified sizes.
Prepare chip units for testing.
Prepare documents for quantity reference and QA submission.
Encode product status to A/X GO LIVE
Check stock materials inventory and make stocks requests.
Update day to day tasks report
Give instructions to colleagues from supervisor (if not available)
Attend production line audit for ISO recertification, customers and internal auditors.
Encoding house plans with Yukadanbou design.
Prepare final print out plans to be submitted to factories.
Documentation and Filing works
Securing minutes of meeting and notes of superior.
Provide office papers and typing work at manager's at site.
Assist in engineer's meeting as advised and note the minutes of meeting
Distribute the minutes of meeting to designated attendants/concerns.
Scanned documents for securing soft copy and registered.
Filing of incoming and outgoing documents, registered the reference/control number to main server.
Other clerical works as advice and concerns in site to relay in main office.
300 HRS.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT (DILG
:2-yrs Business Information Management - a laddered course for BS Entrepenuership.