Receptionist Cum Secretary
Promate Technologies
مجموع سنوات الخبرة :12 years, 1 أشهر
• Performs general administrative duties such as arranging meeting for the Sales
Promoters; ensuring office and reception are well-addressed.
• Performs general clerical duties such as photocopying, faxing, mailing, scanning, typing, filing sorting and distributing E-mails.
• Responsible for order transactions of office supplies used from the suppliers.
• Entertains guests and prompt answer of calls / queries.
• Preparation of Local Purchase Order.
• Preparation of Documents for Hong Kong, China & Germany Visa Application.
• Prepares Online Gate Pass for Visitors, Clients & Suppliers.
• Prepares travel accommodations such as air & hotel ticket booking.
• Weekly inventory of items inside the Conference Room.
• Arranges meeting for the Visitors and Applicants for Interview.
• Receives and arranges documents for shipment thru courier.
• Administering and screening job applicants.
• Collects payments from the Suppliers.
• Be able to multitask and handle pressure at work.
• Preparations of Claims & Reimbursements for General Fund.
• Encodes journal entry vouchers using the Electronic New Government Accounting
System on a daily basis.
• Analyzing various subsidiary ledgers encoded through the government accounting system on a quarterly basis.
• Preparation of excel file for encoding Reports of Disbursements for Job Order employees from various government offices & hospitals.
• Encoding Liquidation Reports of government employees’ cash advances.
• Encoding and monitoring of various offices & hospitals’ payroll sheets received from the Office of the Provincial Treasurers
• Preparation of excel files for payroll sheets encoded in the system.
• High volume filing of Authority to Debit Account.
• Preparation of Financial Reports, Cash Flow and Balance Sheet downloaded from the system every end of the fiscal year.
• Preparations of Reports of Collections & Deposits of government hospitals.
• Checking and verifying hospital income balances for various hospital liaisons.
• Monitoring and preparation of Statement of Accounts for Meralco billings of various stores/stalls and other government-owned agencies.
• Monitoring, recording and analyzing of PhilHealth Contribution vouchers of various hospitals in Quezon Province.
• Monitoring, recording and analyzing of Professional Fee vouchers of nurses, doctors
& other employees of various hospitals in Quezon Province.
• Analyze and reconcile various Subsidiary Ledger Accounts of General Fund.
• Assist clients and performs other duties that maybe assigned from time to time.