Accountant cum Administrative Assistant
SEKARI
مجموع سنوات الخبرة :25 years, 8 أشهر
SEKARI
(Content Search & Social Optimization Agency)
JLT, Dubai (December 2011-present)
Accountant cum Administrative Assistant
Accountant
• Maintaining an updated record of all accounting transactions through QuickBooks
• Review refund requests for management approval and make recommendations if necessary.
• Maintain an updated report of Receivables and Payables for Management use
• Preparation of monthly staff salaries and timely release of staff benefits.
• Budgeting and Forecasting
• Initiating payments thru online banking and check issuance.
• Preparation & sending Statement of Accounts to clients.
• Coordinating with Accounts Officers for Approved SOW's & Quotations
• Follow-up on work orders & PO then proceed with invoicing
• Following-up with clients for payments and assist in collection.
• Provide weekly report on Cash Availability and assist management in budgeting.
• Prepare annual forecast on sales and cash outlays and updates accordingly.
• Preparation of Monthly Financial Reports- Profit & Loss and Balance Sheet.
• Prepare Schedules for all Balance Sheet items.
• Assist in the Annual Audit.
• Sit with the management in reviewing the Annual Financial Reports.
• Coordinate with the bank relationship officers for all matters regarding company accounts.
• Handles petty cash.
• All other financial/accounting reports that management may request.
Administrative Assistant
• Knowledge of Dubai Labor Law & DMCC Labor Law. Processing employment visa, visa cancellation, Trade license application/renewal and other DMCC portal services.
• Monitoring staff attendance sheet and summarizing the Weekly Timesheets.
• Preparing source documents needed for new hires, changes in pay, status, benefits, etc.
• Managing sensitive and confidential company matters verbally and in documents
• Maintaining and monitoring records of staff benefits and salary.
• Interact with suppliers and clients in the absence the Accounts Officer & or Managing Director.
• Ensuring office facilities are well maintained and conducive for work.
• Arranging team building activities, client meetings & staff party requirements.
• Monitoring of pantry and office supplies.
• Preparation and processing requests for office facilities and supplies.
• Oversee planning, organizing and managing activities done within and outside the company.
• Conduct close observation and make all essential recommendations to the management for more effective and organized handling of company operations.
• Handling staff medical insurance, office insurance and maintaining HR employee HR files.
• Provides full administrative and secretarial support to the team.
• Maintaining employee files and records in order to ensure accurate payment of benefits and allowances
• Arranging personal and business travel itinerary and expenses of the Managing Director.
• All other tasks requested by management.
Eurosky General Trading
(Provides PRO Services)
Port Saeed, Dubai, UAE ( February 5, 2009 to November 30, , 2011)
Secretary/Accountant
• Assist the MD in his daily activities
• Arrange the MD's schedules/appointments
• Prepare and submit documents to Dubai Municipality for license renewals, Partners, change of activities, location, etc
• Prepare and submit documents to Dubai Chamber of commerce
• Preparing and submitting documents to other Government Offices ( Foreign Affairs, Dubai Customs, Consulates, etc. depending on client's requirements
• Writing business letters, proposals, and statement of accounts per instruction from MD
• Do a filing on all client's records
• Prepare quotations, PO's, Invoices & delivery notes
• Do bank transactions, bank reconciliation
• Preparation of payment vouchers and cheques after approval
• Maintaining receipt/disbursement accounts
• Preparation of monthly WPS (NBD) for submission to bank
• Preparation of monthly accounting reports using excel.
• Prepares notices for bounced cheques and follow-ups
• Data entry using Masterkey software
• Review and validate received quotations for management approval
• All other secretarial works- answering phones, attending to client's complaints, requests and inquiries
• Handling of Petty cash - disbursements and liquidation
Seven Valleys Real Estate
(Real Estate Company)
Bur Dubai, Dubai, UAE (June 10, 2007 to January 31, 2009)
Secretary/Accounting Staff
• Maintaining the diary of the MD
• Drafting business letters for sending thru emails, fax or courier
• Answering the phone
• Attending to clients' needs.
• Coordinating with other staffs on administrative works.
• Doing journal entries using QuickBooks.
• Handles petty cash.
Entrepreneur
Cebu City, Philippines (September 2003 to December 2006)
• Bookkeeping and auditing works.
Kakuyo Philippines Corporation
Mactan Export Processing Zone
Lapu-lapu City, Philippines (December 1995 to August 2003)
Accountant
• Takes full responsibility for the management and execution of the company's financial policies.
• Year-around preparation of forecasted financial reports with segment analysis on variance over actual performance.
Tire Management Corporation
Mandaue City, Philippines (October 1990 to November 1995)
Branch Accountant
• Preparation of the Branch's monthly and annual financial statements.
• Coordinate with the Head Office on budget preparation and variance analysis.
• Handling all aspects of the branch's receivables, account payables and coordination with the external auditors.
• Oversee salesmen's quota achievement.
Techno-Fund Link Consultants
Cebu City, Philippines (June 1988 to September 1990)
Secretary/Accounting Clerk
• Assist my employer in drafting feasibility studies.
• In-charge of simple recording of the company's income and expenses.