Administrative HR Specialist
Saudi Global Ports PSA
Total des années d'expérience :18 years, 8 Mois
Key Responsibilities
I- Recruitment:
Prepare job inventory report, ensuring that new hiring is aligned with the budget and organization needs.
Create and placing job posts by through social medias and other source of CVs to find the right candidate.
Gather a pool of potential candidates.
Sorting out the best among the selected potential candidates,
Schedule and conduct interviews.
Guide selected candidates to follow the pre-hiring procedures.
Complete the requirement and schedule for safety orientation.
Schedule for on-boarding and company orientation.
Deploy newly hired employees to respective departments.
Update the job inventory reports and submit the report to HR Heads for the completion of recruitment.
II- Personnel:
Preparing or updating employment records related to hiring, transferring, promoting, and terminating.
Explaining human resources policies, procedures, laws, and standards to new and existing employees.
Ensuring new hire paperwork is completed and processed.
Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
Addressing any employment relations issues, such as work complaints and harassment allegations.
Processing all personnel action forms and ensuring proper approval.
Overseeing hiring process, which includes coordinating job posts, reviewing resumes, and performing reference checks.
Maintain employees benefits aligned to the policy.
III- Yearly Appraisal:
Initiate yearly evaluation for all employees.
Monitor the evaluation process
Gather the evaluated employees and submit it to the HR heads for review
VII- Training & Development:
Create rotation plan for the fresh graduates among Saudi National with the coordination of recruitment.
Develop professional job skills profiles and work level competencies.
Assess individual skill profiles & competencies in the job to identify gaps & recommend for the area that the trainee might fit after the certain training period.
HSSS Admin Specialist
Main Duties & Responsibilities (Key Areas)
Advice and administrate technique for proper implementation of the over-all safety program in the port / Terminal.
Advising and displaying the confidence needed to face the toughest leadership challenges.
Advice Proficient in disciplinary action to maintain harmonious employee’s relation.
Advice preventing injury to personnel, damage to plant and equipment, and occurrence of fire.
Providing advice for the provision and use of safety apparels and equipment’s.
Safety Training for employees and in charge of Safety Training Academy.
Excelling in delegating people with complementary skills for maximum effort and effectively draws on the strength of team members.
Evaluate accident/ Incident statistics and recommended means of preventing losses.
Implement safety decision-making relating to operational problems encounter during operations.
Advice handling of hazardous containers, either import / export is in conformity with provision of the international Maritime Dangerous Goods (IMDG) code in regard to segregation, labeling and stowage.
Cross checking the daily inventory of hazardous containers in the yard prior to giving new booking or positions for stripping.
Advice safety measures to control the leaking of hazardous chemicals including proper disposal procedures.
Overlooking the Checking of hazardous manifest submitted by shipping agents to ensure all import containers requiring Ministry of Interior (MOI) permit are discharge accordingly.
Implement accident and incident investigation procedures to determine its cause and to affect preventive measures to minimize recurrence, in coordination with ports authority whenever necessary.
Key Responsibilities
III- Recruitment:
Prepare job inventory report, ensuring that new hiring is aligned with the budget and organization needs.
Create and placing job posts by through social medias and other source of CVs to find the right candidate.
Gather a pool of potential candidates.
Sorting out the best among the selected potential candidates,
Schedule and conduct interviews.
Guide selected candidates to follow the pre-hiring procedures.
Complete the requirement and schedule for safety orientation.
Schedule for on-boarding and company orientation.
Deploy newly hired employees to respective departments.
Update the job inventory reports and submit the report to HR Heads for the completion of recruitment.
IV- Personnel:
Preparing or updating employment records related to hiring, transferring, promoting, and terminating.
Explaining human resources policies, procedures, laws, and standards to new and existing employees.
Ensuring new hire paperwork is completed and processed.
Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
Addressing any employment relations issues, such as work complaints and harassment allegations.
Processing all personnel action forms and ensuring proper approval.
Overseeing hiring process, which includes coordinating job posts, reviewing resumes, and performing reference checks.
Maintain employees’ benefits aligned to the policy.
III- Yearly Appraisal:
Initiate yearly evaluation for all employees.
Monitor the evaluation process
Gather the evaluated employees and submit it to the HR heads for review
VII- Training & Development:
Create rotation plan for the fresh graduates among Saudi National with the coordination of recruitment.
Develop professional job skills profiles and work level competencies.
Assess individual skill profiles & competencies in the job to identify gaps & recommend for the area that the trainee might fit after the certain training period.
Key Responsibilities
I. Payroll (USING Microsoft Excel):
Prepare and manage monthly payroll.
Manage and supervise the execution of time attendance.
Manage workflow to ensure all payroll transactions are processed accurately and timely.
Process correct payroll calculations and compliance.
Manage the execution of employee end of Service (Termination & Resignation) as per Saudi Labor Law.
II. Personnel Management:
Maintaining employee’s data.
Perform Personnel daily task.
Process accurate and timely year-end reporting when necessary.
III. HR Planning:
Identify & implement ways & means to forecast future demand & supply to pinpoint manpower shortages in number & in kind.
Formulate & implement manpower planning for the group to ensure the right number & kinds of people at right places, at right time are present.
Analyze labor turnover to discover the causes of voluntary & involuntary termination & identify the problem areas to the management for appropriate action.
IV. Succession Planning:
Formulate, Develop and follow-up succession plans in coordination with units & functions to have qualified back-up for key positions.
V. Recruitment:
Develop & implement recruitment plans for key positions to ensure that the group has the necessary skill base to sustain & develop its business.
Direct managing recruitment both local (within the Kingdome and foreign) (Interview, selection and hiring).
VI. Remuneration:
Manages the process of job evaluation and updating of effective and competitive remuneration and benefits structures to ensure appropriate internal equity and external competitiveness.
Conduct internal opinion surveys on yearly basis to measure management & employees trust, confidence, satisfaction & loyalty and reflect the same to improve HR Policies.
VII. Training:
Plans, Coordinates and implements the development of training programmers across the group for key personnel to meet the current and agreed future skill & competency requirements.
VIII. Annual Plans:
Develop & agree annual plans and budgets for the areas managed and monitor performance against these to ensure the provision of cost-effective services in line with clinic requirements.
IX. Performance Development Planning:
Develop professional job skills profiles and work level competencies and assess individual’s skill profiles & competencies in the job to identify gaps & recommend training program for key personnel to maximize their individual contribution.
Undertake the target setting exercise for all key personnel to ensure that the annual plans are cascaded down into individual responsibilities for action.
Oversee the process of review of previous year’s targets and performances to ensure that performance is measured periodically to recognize & reward key personnel suitably through Merit increases, Promotion & Bonus System.
Tissue Manufacturing/Converting/Recycling. Designation: HR Business Partner Duration: August 2010 to June 2017 Key Responsibilities I. Payroll (USING SAP SYSTEM):
•Prepare and manage monthly payroll operations across SPG business units.
•Manage and supervise the execution of time and attendance process.
•Manage workflow to ensure all payroll transactions are processed accurately and timely.
•Process correct payroll calculations and compliance.
•Manage the execution of employee end of Service (Termination & Resignation) as per Saudi Labor Law. II. Personnel Management:
•Maintaining employee's data.
•Load import files received from HR (from different business units).
•Perform Personnel daily task.
•Process accurate and timely year-end reporting when necessary. III. HR Planning:
•Identify & implement ways & means to forecast future demand & supply to pinpoint manpower shortages in number & in kind.
•Formulate & implement manpower planning for the group to ensure the right number & kinds of people at right places, at right time are present.
Key Responsibilities
I. Payroll/Admin
Maintaining employees’ file.
Monitor employee’s daily time record.
Process the payroll every end of the month.
Process Employees vacation and end of service pay.
II. Recruitment
In-charge for OVERSEAS recruitment in Pakistan, Philippines, India and other Asian countries.
Ensure that all candidates are fit to the manning requirements by selecting the best applicants.
III. Insurance
Proving medical insurance to all employees
IV. Inventory
Monitors and maintains current inventory levels; processes purchasing orders as required; tracks orders and investigates problems.
Records purchases, maintains database, performs physical count of inventory, and reconciles actual stock count to computer-generated reports.
Receives, unpacks, and labels shelves.
Processes and/or approves invoices for payment.
Processes and documents returns as required following established procedures.
Performs routine clerical duties, including data entry, answering telephones, and assisting customers.
Serve as cashier and handle cash and cash-related payments.
Lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; participate in the recruitment of volunteers, as appropriate to the area of operation.
Performs miscellaneous job-related duties as assigned.
Maintain price movement.
Perform weekly, monthly, quarterly and annual inventory.
Still Studying.
Undergraduate