John Allan Alfonso

Responsible in making sure that projects teams and offices run smoothly and providing support systems for top management. • Coordinating and organizing large teams and performing various administrative duties, such as organizing project meetings and work order management. • Continuoulsy monitors the status of projects when the project will be started/completed, required Extension of Time, Required additional/reducing staff. • Proposed qualified team for new projects. • Monitoring the availability of all Staff consist of project managers, project coordinators, architects, civil engineers, planners, land surveyors, mechanical engineers, electrical engineers and quantity surveyor under Constructin Supervision Department. • Responsible in making sure that project meets the required staff deployment • Arranges to prepare a monthly progress report on all projects through the respective Project Managers and reviews the same promptly for onward submission to the General Manager. • Ensures that the Project Database is updated regularly with weekly deployment details and is ready at all times for compliance audit. • Monitors staff strengths to identify manpower needs in time. • Closely monitor the progress status of projects & update the progress of construction development works. Prepare progress reports to the Management and as necessitated by the Contract. • Assist to interact / coordinate with other Department Heads, mainly HR Department, Accounts, Structural and Quantity Survey, to ensure smooth flow of documents within each department and to ascertain the timely & accurate preparation and issue of all drawings & documents, ensuring successful project completion on schedule of submission. • Maintaining job files and correspondences, ordering and sending drawings, tacking all documetns, validating insurance and changing orders. Additional: • Receives and screens incoming calls for GM-CSD/ the department, taking messages and transerring calls. • Sorts mails and documents as per requried by GM-CSD/ the department and prepares correspondences. • Prepares presentation materials and documents (e.g. charts, etc.) • Maintains systematic and proper filing of documents for easy access. • Performs routine date-entry for GM-CSD/ the department. • Coordinates with various internal and external parties for any communication to be disseminated.