Financial Accountant
Medecins Sans Frontieres
مجموع سنوات الخبرة :11 years, 11 أشهر
Financial management & project monthly closure;
• Disseminating information about the accounting procedures of the project mission and ensuring that these procedures are respected
• Comprehensiveness and precision of entries and correct budgetary charging of expenses
• Ensure mission books are closed on monthly basis towards the end of the month
• Timely forwarding of accounting information to Finance Manager/Finance Coordinator.
• Ensure that all Cash count & Bank Reconciliation are done at the month end for the project.
• Ensure that all accounting documentation is updated on daily basis & reconciles Bank Books, Cash Books.
• Review the mission monthly accountancy to ensure correctness of account codes, budget lines and descriptions used and feedback is sent to all finance team in the mission on accountancy.
• Prepare shared costs file with proficient budget allocation and ensure importation is done to UniField.
• Ensure monthly financial reports are prepared & shared with the Coordination Unit on time.
• Ensure that all journal entry corrections are done accordingly after the monthly closure
• Contribute to update of any new financial tool when required or asked by Finance Coordinator.
• Assist the administration manager in the provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries and incentives are met on ground in a timely manner.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Preparing and remitting taxes and other deductibles to the relevant government agencies
Donor compliance & budget analysis:
• Monitor level of over/underspending per budget lines and provide feedback to Finance Coordinator.
• Inform the Finance Manager/Coordinator of any information which impacts the grant financial status.
• Ensure proper filing of grant vouchers/supplier documents (review hard documents, review archiving process with the Finance Manager and Finance Coordinator.
• Engage in annual financial audits as project focal and propose new developments to the senior management and train and coach staff in down line and logistics.
• Compliance reporting as per donor guidelines and regulations and conduct quality discussions in achieving compliance
• Contribute to investigations if any, delegate & assign teams for audit and generate final reports to management.
• Provide information on risk management and compliance controls.
Payroll Management administration logistics & other;
• Contribute to monthly preparation of national staff payroll
• Generate Pension and statutory payments (NASIT) in relation to staff salaries, transfer information from payroll on monthly basis and arrange payments to statutory authorities
• Share the final Pension / PAYE / TAX information with Finance Coordinator & Finance Manager
• Act as the compliance & risk officer for supplier documents and payments liaising intensively with the logistics department.
• Follow-up with the supplier documentation, ensure documentation are in compliance to financial policy, invoice dates, purchase orders, supplier purchase orders, vendor agreements, frame work agreements, anti-terrorism checks (if international) are carried out in the proper manner prior arranging payments.
• Advice logistics team of any errors found and offer advice and instructions on logistical activities for donor compliance.
• Ensure that Expat per-diem & food pot costs are filed & recorded in UniField and share with the Finance Manager and the Finance Coordinator.
• Follow up all expiring rental contract dates and inform the Finance/Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
Controlling the daily cash and check management and ensuring that all receipts and documentation meet MSF
requirements. Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs,
service contracts etc) in order to give reliable and updated information.
* Controlling cash advances and cashbook movements for each petty cash box for two project locations (Magburaka &
Mile 91), recording all In and Out transactions, ensuring that cashbox balances always reflect the actual amount of
money kept in the cashboxes and investigating any discrepancy.
* Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash
inventory and reconciliations)
* Performing currency exchange operations in accordance with the country's exchange rate policy
* Ensuring a monthly accounts report in accordance with MSF procedures, checking individual entries and preparing the
necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts
made.
* Preparing the timely payment of taxes and submission to coordination unit.
* Being responsible for the processing of accounting software peripheral accounting (project and capital) including
checking the quality of the mission accounting allocations and their conformity (correct encoding of salaries, following
up and matching of internal transfers and advances in the mission, checking invoices and their allocations, preparing
payment order documents to be sent to HQ).
* Analyzing the problems of the cash box discrepancies and giving technical help to find solutions.
* Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the
scanning of documents and archiving mission financial documents
* Perform month end financial closure by reviewing & correcting y liaising with the coordination unit in meeting monthly
deadlines of same.
* Informing supervisors of any issues / problems that may arise in their job performance
* Solid financial management by coaching, training relevant staff (two project locations), briefing other departments with
reference to supplies & logistics and compliance procedures.
* Administration of work contracts for the L & D Unit and Suppliers and delivery of payments and handling of expat food
pot payments with tax calculations etc.
* Briefing expats on arrival on financial procedures for adherence & facilitation of same for smooth operations.
at Coordination City Office - Freetown
* Update Social security & Tax office employee files in order to meet legal requirements and duties.
* Assist the finance manager in the provision of monthly treasury and planning in order to ensure the coverage of daily
needs, advances on salaries, payroll, etc.
* Process the payment to suppliers and keep strict on all documentation involved, informing the Finance manager of any
sort of disparity.
* Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of
statements and documentation.
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* Classify and prepare all accounting pieces as requested by the Finance Manager.
* File the accounting documents and entries with budget codes to the accounting software, UniField.
* Providing daily accounting operations support with regard to the projects
* Ensuring purchasing and supplies are according to grant requirements and in compliance to financial policies.
* Prepare accounting documentations and ensuring they are validated and filed appropriately.
* Cross-checking invoices and performing Know-your-supplier audits to ensure compliance to regulations.
* Preparing and remitting taxes and other deductibles to the relevant government agencies
* In charge of the petty cash box for payments ranging from suppliers, daily workers, service providers etc.
Presently reading
• Higher National Diploma in Accounting & Finance
• National Diploma in Accounting & Finance (2 years)