Procurement Officer
Gulf Laboratory & Radiology
Total years of experience :9 years, 2 Months
Profile: Procurement Officer. Roles and Responsibilities:-
•Prepare RFQ, request quotes and negotiate purchase terms and conditions. Prepare and issue purchase orders and agreements
•Execute the procurement of products and services in accordance with the company procedures and standards. Monitor supplier performance and resolve issues and concerns. Inspect and evaluate the quality of purchased items and resolve shortcomings
•Analyze industry and demand trends and support management with the development and implementation of sourcing strategies
•Ensuring compliance with all related laws and regulations. Developing and maintaining supplier relationships. Coordinating with other departments
•Negotiate supply terms such as price, quality of goods and services, deadlines, expectations, etc.
•Work closely with stakeholders to understand details of procurement requirements. Partner with Legal to ensure terms are consistent with contractual requirements identify suppliers of goods and services, qualify vendors and manage onboarding process.
•Address issues and complaints with supplies and see them through to conclusion. Perform against personal annual key performance indicators.
Preparing of monthly, quarterly, and yearly car parking contracts for the tenants, getting approvals
and submitting the same to all the tenants.
Coordinating with finance department for renewals and new client’s assessments. Preparing the
daily reports for accounts department (Daily shift reports, Daily Turnover, & revenue reports),
Preparing receipts posting in system using oracle software.
Maintaining all the files and proper documentation control. Reconciliation of manual reports to
the system reports in order to rectify the errors, verifying the reports and updating in the system
& prepare the monthly reports for Director, Finance Manager & Operation Manager.
Continues follow up for the payments, sending emails and making telephone calls to the customers
concerning the renewals payments and agreements.
Resolving all the issue related to the access cards and parking. Suggestions to the management
for renovation and modification of parking standards. Attending meetings with all the banking
staff & concerned heads and providing them full support and information related to the car park
agreements and access to the parking’s.
Timely rounds to the cashier booths and verifying the cash & receipts as well. Proper coordination
with supervisor teams in order to run smooth procedure within the control room. Allowed to take
on spot decision for emergency solution of the issue arising from the customers and making sure
management is involved and informed accordingly. Making sure the parking tickets stock is
available in control room and in entry machines.
Roles & Responsibilities :
•Responsible for providing timely and accurate support for the entire chain of order fulfilment including but not limited to quotation & sales order processing
•Drive initiatives in the logistics team that contributes to long-term operational excellence.
•Managing a full spectrum of timely preparation and submission of sales contracts, proforma invoices, sales invoices to customers.
•Ensure proper labels are applied for extended shelf-life products before Delivery. Ensure stock availability to fulfil customer's orders.
•Complete documentation such as invoicing, work orders and shipping orders.
•Monitor and follow up with suppliers/ customers to ensure on time and accurate shipping documents submission.
•Develop constructive and cooperative working relationships with those in the team as well as cross-functionally.
•Using ERP for Invoice tracking, filing and delivering to Head office on time.
•Coordinating with all sales team to make sure the order is received on time.
•Getting feedback from customer on a specific format to enhance the works done.
•Special guidance to the technicians in order to complete the order with full satisfaction of the individual customers and in project sites.
•Invoices and DN's to customers and follow up for the payment also.
