Logistics Assistant
UNMISS
مجموع سنوات الخبرة :17 years, 3 أشهر
1. Work as a Supply Local Demand Planner in Supply Chain planning Tool.
2. Consolidate clients supply requirements for their forecasting and raise Shopping carts during the acquisition process, participate in technical evaluations and attend to physical inspections for received POs
3. Coordinate with General Supply warehouses in the Mission in ensuring that inventories held are always well stored and in good conditions.
4. Coordinate with all relevant stakeholders to ensure timely delivery and distribution of supplies to all locations of the Mission
5. Work with Warehouse staff and ensure that transactions are timely entered in UMOJA in order to have updated inventories reports at all times
6. Provide monthly inventories reports of all Supply items to the Chief of General Supply Unit and the Chief of WCMS
7. Work with warehouse staff in order to make sure that all items are distributed regularly and that items do not spend a long period of time in warehouses without being distributed to users. Ideally inventories should not be on shelves for more than six months
8. Advise regularly the Chief General Supply Unit on items which are aging in the warehouses so that a distribution action can be taken
9. Advise the Chief of General Supply Unit about items which are fast moving so that a timely replenishment plan can be done
10. Advise stakeholders about the items to be written off or taken off from shelves
11. Attend to other duties in General Supply Unit as assigned by the Unit Chief and the Section Chief.
The logistics Assistant must have worked in client Supply area and demonstrate
Support operations through data management and commodity accounting, daily data collection and tracking in country, to ensure daily updates and accuracy of the tracking system. Assist in raising requisitions for services and items required by the Warehouses; Receive requests from offices and Sections and raise requisitions for goods /services required; Assist Receiving Unit in receiving materials delivered by vendors and managed by the Central Warehouses; Process internal receiving reports for goods in the warehouses and forward to Receiving Unit for processing records of the goods in Umoja, and issue to end users according to established procedures; Assist in weekly reconciliation of receipt and issues in order to confirm that nothing is being misappropriated; Conduct periodic inventory verification of high value materials managed and update records in database system accordingly; Assist with ensuring implementation of the internal control systems including accounting, report and maintenance of all electronic/hard copy records to ensure proper audit trail.
Physical inventory reconciliation, cycle counting and optimization of inventory in warehouses. Provide support to logistics operations and activities following standard processes and facilitating, directly or indirectly, the effective delivery of goods and other health products. Support timely response to request for ordering and delivery of supplies to authorized partners and destinations. Ensuring that all data and reports for all aspects of the project are maintained. Support in preparing regular status reports to be shared to all implicated partners (BLECO management). Contribute to updating the dashboard with keys indicators on the status of deliveries of goods products to the different destinations. Establish the daily reporting system in coordination with field locations and manage the implementation of the mobile devices (if any); Ensure on-line availability of the system and regular reporting to clients. Provide a weekly update, including accurate delivery figures and narrative highlights. Assist in verifying transport invoices and transport documents. Establish daily backup procedure, in close liaison with IT. Establish the historical recording and centralize the filing of the electronic copies and the original transport documents. Maintain an appropriate filing system and archiving of documents so that they can be retrieved quickly and efficiently as needed
Perform other related functions as required.
I was responsible for the overall supply chain management. He/she responsibilities include Organizing and monitoring storage and distribution of goods and managing the entire order cycle to enhance business development and ensure sustainability and customer satisfaction.
Organizes and coordinates support to mandatory training for Safeway Cargo staff and personnel at designated locations within the sectors. Maintains training schedules and provides regular reports to the hard of Logistics department.
Provide the necessary support to the resupply convoys, transportation and deliveries to Safeway designated locations.
Provides inputs for supply-related items requisitioning and delivery.
Monitor and analyse requests for logistics support and provide recommendation for approval.
Coordinate provision of logistics supports and maintain appropriate records, including associated costs.
Support operations through data management and commodity accounting, daily data collection and tracking in country, to ensure daily updates and accuracy of the tracking system; Provide support to logistics operations and activities following standard processes and facilitating, directly or indirectly, the effective delivery of all products delivered by vendors.
Support timely response to request for ordering and delivery of goods and supplies to authorized partners and destinations in Dubai; Resolve problems concerning, quality, transportation, logistics systems, imports, or exports issues. Participate in carrier management processes, such as selection, qualification, or performance evaluation. Monitor product import or export processes to ensure compliance with regulatory or legal requirements. Receiving and processing requests for goods and preparing the pick list and issue vouchers for approved requests; Preparing inventory for delivery against approved issue vouchers and ensuring timely delivery of goods to the beneficiaries; Tracking the issue and consumption of consumable items and developing scales of issue; Prior to stock being transferred to their bin locations material will be either palletized where practical or wrapped in case lots for ease of storage. When that is not possible then the individual items will be neatly stacked in its designated bin location. Each pallet, lot, or individual box will be annotated either manually or by sticker the following information: a. Item Name (standardized); b. Stock Number (standardized); c. Quantity with Unit of Measure (UoM); and, d. Expiration date or shelf life where applicable. Material being transferred from one bin to another must be accompanied by a Bin Re-Location/Transfer form (as per Annex A) which is forwarded to the warehouse supervisor for approval. In relation to storage, the Inventory and Warehouse Manager will ensure the following tasks are fulfilled: Storing of materiel; b. Deposit items in the appropriate storage locations; c. Maintain appropriate location documentation; d. Protect items from damage and loss; e. Perform location and inventory surveys; and f. Document bin location change in (restocking)
Implement Centralized warehousing processes in the assigned area of responsibility; Create and manage bin locations, manage / organize warehousing, and allocation of space for items belonging to Technical Sections (General Supply, Engineering Section, Transport Section and Field Technology Section); Monitoring the space availability to allow for an optimal allocation of the goods while ensuring that the safety, security and environmental standards are always met; Carry out warehousing roles in the inventory management system; Process transfer of inventory to end-users / service orders based on the approved reservations, service orders or Project WBS processed by the Technical Sections;
Physical inventory reconciliation, cycle counting and optimization of inventory in warehouses
Monitors stock of supplies in the stores
Receive and process requests for goods and prepare the pick list and issue vouchers for approved requests. Prepare inventory for delivery against approved issue vouchers and ensure timely delivery of goods to the beneficiaries.
Equipment and Asset Account. Assignment mismatch.
Asset Master Validation Report
Identifying Equipment without Asset Records
Identifying Equipment with invalid Physical Verification date
Review Units’ equipment inventory for impairment, damage, end of useful life Maintain and modify equipment data record for user assignments, functional locations, and condition update.
Coordinate with PMU to assess and resolve physical verification discrepancies and data quality issues for all storage locations within Bentiu Supply Chain Warehouses.
Inconsistencies that can be summarized as follows: duplicated assets, assets not capitalized, assets that have been deactivated without a corresponding Notification; Write-off Notifications which have been Approved but Asset has not yet been derecognized, etc.
Performs cycle counting in facilities with a high degree of inventory accuracy.
Ensure the contractor processes for prompt re-delivery all discrepancies for missing, damaged, or rejected commodities as per contractual obligations
Receives technical evaluation report on damaged property or property which has become obsolete and raise a request for write-off in the Umoja system to facilitate submission to the Local Property Survey Board (LPSB) by Claims office; ensure that property approved for write-off and disposal is handed over to the Property Disposal Unit (PDU) in a timely manner;
Issues equipment to end users and records all transactions using standard applications. Implement measures to prevent a stock out situation for fast-moving items from occurring and preparing stock replenishment lists for approval by warehouse officer; Support and plan the requirement for goods for the entitled customers in the sector. Receive, store, maintain and issue stocks to the integrated Warehouse customers and maintain accurate transaction history for all receipts and issues. Ensure all items received for storage are labelled, properly arranged in the storage shelves/bins and correctly entered the Galileo/Umoja system; Ensure Galileo/Umoja database accuracy for the movement of stock in the warehouse. Conduct proper warehouse housekeeping on a continuous basis. Liaise with other sections such as MOVCON, Transport and AIROPS to follow up, receive, offload and store all Supply cargo deliveries to the sector. When discrepancies are noted, initiate investigations and correction of database records as required; perform any other related tasks as may be required.
Receiving and processing requests for goods and preparing the pick list and issue vouchers for approved requests. Preparing inventory for delivery against approved issue vouchers and ensuring timely delivery of goods to the beneficiaries.
Receive authorized on-line requests for materials from Chiefs of Section /Unit; Verify the requests and issue in accordance with Sections'/Units' requirements; Ensure that materials are issued to requesting offices/Sections as per approved requisitions without delay; Monitor stock of supplies in the stores; Conduct regular stock taking of materials in the warehouses and prepare reports on discrepancies observed; Inform Technical Sections on supplies which require stock replenishment in a timely manner; Ensure that items in the warehouses are arranged in an orderly manner; Plan well in advance on expected delivery of supplies in order to maintain adequate storage facilities for in-coming goods.
Tracking the issue and consumption of expendable items and developing scales of issue.
Initiating write off actions and coordinating with Service Support
Receives technical evaluation report on damaged property or property which has become obsolete and raise a request for write-off in the Umoja system to facilitate submission to the Local Property Survey Board (LPSB) by Claims office; ensure that property approved for write-off and disposal is handed over to the Property Disposal Unit (PDU) in a timely manner
Informs Warehouse Supervisors on supplies that require stock replenishment in a timely manner. Ensures the items in the warehouses are arranged in an orderly manner;
Updates stock cards for acquired products;
Assists in weekly reconciliation of receipt and issues in order to confirm that nothing is being misappropriated;
Assists with ensuring implementation of the internal control systems including accounting, report and maintenance of all electronic records to ensure proper audit trail
Maintain and modify equipment data record for user assignments, functional locations and condition update.
Coordinate with PMU to assess and resolve physical verification discrepancies and data quality issues.
Monitor stock levels of commodity held in the Central Warehouse and other storage locations.
Coordinate with offices requesting inventory to ensure all relevant information is provided to enable the prioritization and approval of reservations and Good Issue
Undertaking the conduct of monthly stock take of expendable items. Conducting annual full physical inventories as required.
Process hand-over vouchers for equipment transfers between users.
Coordinate with internal technical cells on initiation of procurement as needed for inventory replenishment.
Coordinate with internal technical cells on initiation of procurement as needed for inventory replenishment
Verifying inventory stock levels based on demand history. Reviewing demand history and verifying Days of Supply (DOS) levels for on hand stock, safety stock levels and minimum/maximum levels for inventory. Implementing measures to prevent a stock out situation for fast-moving items from occurring and preparing stock replenishment lists for approval of Warehouse Officer.
Receipt, storage, maintenance, security and issuing of stocks to the Integrated Warehouse customers and maintaining accurate transaction history for all receipts and issues. Conducting proper warehouse housekeeping on a continuous basis. Ensuring all items received for storage are labeled, properly arranged in the storage shelves/bins and correctly entered into the database.
Assist in monthly physical verification by use of the official physical verification voucher (PVV) system to indicate description, barcode and serial numbers for identification; Maintains accurate inventory records and conducts periodical physical inventories; Assists in managing and maintaining overall property control of the UNOE property through the use of computerized inventory system (GALILEO), expendable and non-expendable equipment and of attractive items; . Plan and coordinate the assets verification program within a particular geographical area of a mission; . Liaise with other Departments/Sections to facilitate implementation of the verification program and to advocate UN policy and procedures; Prepare and implement Procurement Policies in order to insure that the procurement process complies with the UN Financial Rules and Regulations; Review and analyze technical specifications to
ensure completeness, accuracy and competitive qualities, and identify optional courses of action; . Investigate and report on anomalies in accountability and asset control procedures and monitor their resolution; Perform physical inspection of UNOE held in a mission and verify whether accurate accountability of assets issued to end-users is being maintained; . Review compilation of inventory discrepancies, prepare discrepancy reports, advise relevant Self-Accounting Units and monitor the associated reconciliation process; Enters data on all incoming expendable and non-expendable property, acquisitions, disposals, transfers, deletions and corrections; . Ensures Court assets are assigned stock numbers, bar-coded, decaled and tagged as per UN guidelines and ensures accuracy of such by conducting periodic physical inventories of UN property; . Maintain and update information collected during physical inspection in the Assets Control System; Verifies data and updates database of all acquisitions, disposals, deletions and corrections; . Submits reports on physical inventories to the Chief of Section, through the Property Management Officer; . Monitor and verify accuracy of an inventory data; Prepare statistical inventory reports.
I was part of Liquidation team for UNIPSIL, to complete 100% inventory on non-expendable mission wide resulting the location of 90% assets verified and all handover,
issue and transfer documentation field and Galileo updated. Transact local purchase within two days, collect proforma, when approved goods collected and inspected by R&I unit and enter immediately in Galileo before payment. Tracking of 95% Sea container and all handover and takeover document are signed and Galileo updated. 95% defective equipment in use is
checked and collected for write off action to be taken. Participate in the liquidation of UNIPSIL.
Proper disposal of hazardous waste, of written-off property and of some commodities
Represents a risk to the environment, in order to avoid any pollution or contamination.
Liaise with all Self-Accounting Units (SAU's) to receive and dispose of written-off items as per the recommendations of the
Chief Administrative Officer and relevant UN regulatory boards.
Assist in initiating procurement process.
Assist in raising requisitions for contracts and services for disposal of waste under care of theunit, including sale, donation, cannibalization, destruction and scrap.
. Coordinate with PCIU, Claims and responsible SAU to conduct Board of Survey; Update records of approved cases in
GALILEO WODM; Supervise activities in the disposal yard;
. Supervise the issuing of properties to successful bidders through proper inspection and verification of certificates;
. Assist in drafting statement of requirement; Prepare lots for items approved for Sale based on their similar category and
functions;
. Ensure the removal of barcodes, UN emblems/ marks from items ready for disposal.
. Liaise with the PCIU, SAUs, Property Survey Board, PSU, Procurement and Finance units to expedite the disposal process.
• Assist Receiving and Inspection Unit (R&I) to Coordinate and monitor day-to-day activities of the Receiving and Inspection
Unit;
• Distribute the workload among the Receiving and Inspection teams and prepare work schedules and time frames for the
completion of tasks, ensuring that all deadlines are met;
• Liaise with the Self Accounting Units, the Procurement Section at the mission and UNHQ regarding R&I activities for
equipment received;
• Certify acceptance/rejection status on Receiving and Inspection reports or discrepancy reports concerning equipment
acquired through vendors/contractors under local and international contracts or transferred to the mission from other DFS
supported missions;
. Perform any other duties as required.
Assist the property management office to carry out research of items found in the Court that are not recorded in FACS/GALILEO or not having been cleared by R&I Investigate lost items by Court staff members and military;
Assist in corrective maintenance of the Property Management database.
Assist in monthly physical verification by use of the official physical verification voucher (PVV) system to indicate
description, barcode and serial numbers for identification; Maintains accurate inventory records and conducts periodical physical inventories; Assists in managing and maintaining overall property control of the SCSL property through the use of computerized inventory system (FACS/GALILEO), expendable and non-expendable equipment and of attractive items;
Enters data on all incoming expendable and non-expendable property, acquisitions, disposals, transfers, deletions and
corrections: Ensures Court assets are assigned stock numbers, bar-coded, decaled and tagged as per SCSL guidelines and ensures accuracy of such by conducting periodic physical inventories of SCSL property; Verifies data and updates database of all acquisitions, disposals, deletions and corrections; Submits reports on physical inventories to the Chief of Section, through the Property Management Officer; Maintains accurate Inventory records and follow up for the discrepancies;
• Ensure that Receipt and Inspection Reports accurately reflect requisitioned items, and that invoices are processed by the
Accounts Payable Unit; Maintains, updates and ensures accuracy of computer database by recording requisition details, purchase orders, delivery activity and invoice actions; Collaborates in the sale of non-expendable property declared surplus or unserviceable and in the destruction of property and maintains records of sales, trade-ins, donations, destructions, and write-offs approved by the Local Property Survey Board; Performs verification and data migration of existing property and reconciliation of all year-end inventories; Performs other assignments as may be assigned.
Assist the Warehouse Manager in the preparation of reports, faxes/Galileo, memoranda, presentations, and other media related to inventory, stock control, and warehouse activities; maintain liaison with customers and other related persons for performance feedback and to communicate information concerning stock issues/receipts and establishment of quotas and issuing schedule for commonly used items and to determine optimal minimum and maximum inventory levels for the different section stocks; Responsible for the replenishment of the above store to ensure customer satisfaction; Supervise the operations of the UNAMSIL HQ stores and ensure that items sent from the warehouse are promptly received
and secure; Ensure that the HQ store is maintained in a manner that preserves a safe working environment and ascertain that the store is properly secured at the close of business; Monitor stock levels on daily basis and advise warehouse manager on what and when to replenish as soon as re-order levels are reached; Liaise with sections and ensure that requested items are promptly distributed upon arrival; Responsible for the collection of all defective equipment and return to the HQ stores for checks and possible repair or return to the warehouse for write-off; Ensure that all defective equipment are accompanied with a damage report duly signed by the user of equipment.
• Determine optimal minimum and maximum inventory levels for the different section stocks; review work for accuracy,
completeness and compliance with established procedures; Initiate physical inspections
. Perform any other duties as required
International Diploma in Business Management & Administration