Document Controller Cum Administration Associate
ALSALIMI COMPANY LTD.
مجموع سنوات الخبرة :17 years, 7 أشهر
Provide leadership in the Projects Division for all Document Control matters, which includes giving instructions and guidance to other divisions and departments in the company and to contractors and consultants etc. Ensure all appropriate document control systems and procedures are in place and maintained within accordance with industry best practice and in line with company policies and procedures. Provide administrative assistance as needed within the division. Recommend to the Director optimum systems, procedures, referencing systems, document numbering, archival systems and the like, as related to document control, for the purpose of ensuing control of all documents are carried out in the most effective manner and makes for easy retrieval from filing system and archives. Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for all Design and Construction Projects. Registers all outgoing and incoming documents from internal in-house generated documents to consultant and contractor provided documents, etc. Controls issuance of document numbers, including maintenance of proper document registers for all design and construction projects. Maintains all project related document control databases. Ensures proper document classification, sorting, filing, proper archiving and effective retrieval. Reviews completeness of documentation and prepares document transmittals. Ensures the very latest drawings for all current projects are always kept updated on stick files. Performs document control quality checks on all documents within accordance with industry best practice and approved company policies and procedures. Performs file backup and ensures proper electronic storage and archiving. Keeps the division leaders informed of any issues regarding document control matters in a proactive and timely manner. Prepares letters and other correspondence to support the Director and Project Managers in the division as needed. Relieves the Executive Secretary during his vacation and attend Executives task.
Support the smooth running of Oil and Gas Division office by carrying out clerical tasks and projects. Assist in organizing project meetings. typing up documents, letters, responding to business enquiries, drawing up contracts and providing customer service. Work related to human resource management (HR) full function end to end including recruitment. Maintaining and updating information and records such as site registers, drawings. Receiving, capturing, collating and distributing information. Document and revision control. Supporting and recording change control. Scheduling visits and meetings. Office management and general clerical duties. Dealing with queries, complaints and requests for information. Enabling and maintaining communications between project team members and other stakeholders. Supporting site management with day-to-day site activities. Liaising with clients. Ordering office supplies.
Responsible for supporting high-level executive and management to the Managing Director. Provides administrative support and performs numerous duties including scheduling, writing correspondence, handling visitors answering queries with high confidentiality. Prepares confidential and sensitive documents. Coordinates Office Management activities. Coordinate travels, itineraries and executive records. Relay directives, instructions and assignment to executives. Prepares statistical reports. Formulate Policies. Other tasks assigns from time to time.
COMPANY: JUMEIRAH TRADING COMPANY LIMITED, (Dammam, KSA)
POSITION: Executive (HR-Secretary) for Baskin Robbins.
DATE: February 23, 2011 - up to date (present)
• Handling Payroll for 1000+ employees, including Top Management.
• Monitors full attendance, Collecting Attendances from various regions/location across the kingdom
• Computation and salary disbursement. Computation of Overtime.
• Travel Allowance, Commission, Incentive, Uniform and conveyance allowance disbursement.
• Vacation / Full n Final settlement preparation
• Making Track of Advance payments.
• Payslip disbursement.
• Handling Medical Insurance, Travel coordination and approvals for both staff and executives, and other company insurances.
• Recruitment, New Staff Updating and other things related to recruitment.
COMPANY: AMERICAN WIRE & CABLE CO., INC.
8508 Km. 16 South Superhighway Parañaque City
POSITION: HR Specialist
DATE: January 5, 2009 - December 31, 2010
JOB DESCRIPTION
• Provide assistance in sourcing and qualifying needed manpower supply for the company.
• Designs, prepare, administer and evaluates psychological as well as aptitude test and actual trial to applicants.
• Ensure that all manpower requests are approved by the Vice- President/s.
• Design advertisements including coordinating with leading newspaper and internet posting for quotation and ad
Placement, Conducts initial interview and other screening procedures.
• Endorse to requisitioning department short-listed candidates for final interview.
• Ensures that all employees complied with pre-employment requirements.
• Conduct background/reference investigation of qualified applicants.
• Prepare employment contract for seasonal or probationary employee
• Facilitate company orientation for new employees, as well as the introduction/familiarization to Immediate Superior,
Co-employees and workplace.
• Assist newly hired employees on their first day of work to fill up BIR form 1902/1905, ATM Card and other mandatory
benefit forms needed upon employment.
• Prepares monthly attendance report such AS tardiness and absenteeism.
• Prepare personnel movements such AS regularization, transfer and salary adjustments.
• Issue performance evaluations form to the concerned Department / Division Head.
• Assist in the preparation, implementation & distribution of HR Memorandum and communication letters (internal & external)
• Follow up with the concerned Department/ Division Head the accomplished evaluation form.
• Ensure effective and open communication and feedback system between labor and management.
• Assist employees in finding solutions to problem affecting their efficiency and morale.
• Coordinate with external institution of public seminar.
• Coordinates with various departments regarding the training needs of their staff and facilitates training.
• Conduct basic training for employees
• Assist the HRDD Head in conducting training and development for the employees
• Assist in the implementation of Quality Management System
• Assist the company sponsored socials, sports and recreational activities.
• Performs other related functions that maybe assigned by Immediate Superior
• Prepared reports to the various government agencies such as SSS, Pag-ibig, Philippines Health Insurance and
Department of Labor
• Assist all employees in their SSS, BIR, Pag-ibig concerns Salary loans, Sickness and Maternity Benefits etc.
• Files application for Pag-ibig provident benefits, Multi-Purpose Loan of employees; represent and receives
corresponding Checks
• Pick-ups the necessary information materials and forms for registrations, remittance as well as application forms for Multi-Purpose Loan availment and other benefits.
COMPANY: LBC EXPRESS INC.
General Aviation Center, Domestic Airport Compound, Pasay City
POSITION: HR Associate (Generalist)
DATE: April1, 2008 - December 31, 2008
JOB DESCRIPTION
• Account In Charge (AIC), Provides strategic and operational servicing / consultancy to the assigned Area/Division, which covers the following HR Functions - Recruitment/Manpower Planning. Organization and People Development, Compensation and Benefits, Employee Relations, HR, Info Management, Labor Relations, and Review, Development and Implementation of policies and guidelines. Acts as the liaison between the Central HR and the Functional groups of assigned areas. Give recommendations/insights on HR matters on assigned areas and serve as HR Officer for that account. Ensure that company updates are communicated well to assigned account provides update/report and ensure that the account is always on the loop.
• Formulate procedures and guidelines policy for recruitment and benefits as needed to organize the process flow of every work. As well analyze present work process in order to put everything in order. Generate innovative policy that will help employee on their day to day activity and set them in systematic way.
• Conduct recruitment measures such as administration of battery of psychological test to applicants, evaluates psychological exams, interviews and provide write up interpretation with regard to the exam taken, character profiling, facilitation of requirements, execute background investigation if required. Full responsible for sourcing, testing interviewing and placement of new employees up to firing them per account.
• Prepares and monitor Job evaluation and job performance as well compute for their performance end result
• Entertain and Screen applicants for employments. Attend jobfair and other source of manpower sourcing if needed to acquire and find applicants most suited for available position. Attends to the administrative and clerical needs of Organization and Manpower Planning Development Section. Prepares and monitors manpower requirements and the outflow and inflow of personnel; provides weekly/monthly feedback regarding recruitment.
• Responsible for the preparation of Employment contracts for new employees and other personnel movements, monitoring of employment status, salary adjustments, transfer and lateral movements.
• Responsible for facilitation of signing of Contract, Orientation Slip, issuance of Company ID and application of ATM for payroll purposes as well as filling up of TIN/PhilHealth membership form for new hired employees
• Entertains and accommodate employee requests and queries.
• Full accountable for sourcing, hiring, placement and monitoring of Students Trainees
• Responsible for processing of last pay of the separated employees, preparations of quitclaims, verifying their clearances and issuance of Employment Certificate.
• Responsible for the issuance of Clearance for resign employees as well as giving them instruction and make sure of complying. Entertain and answer phone calls and queries of Employees and applicants.
• Serves as company representative to Government agencies such as SSS, Pag-Ibig and Philhealth, Screen Benefits application such as loans, Sickness Notification and others. Compute and verify online contribution of employees needed for computation of reimbursement.
• Make balancing and processing of SSS, PHIC and HDMF Monthly and Quarterly contributions payments.
• Process the mandatory computation of benefits and encode to R3 program for contribution and LMS Loan Program of Loans for generation of diskette copy of the Agencies for posting purposes;
• Administer and communicate benefits to all employees. Develop and recommend operating policy and procedural improvements.
COMPANY: AFI INTERNATIONAL TRADING CORPORATION
Building 5 Stall 501-504 Sirloin Street, FTI Complex, Taguig City
POSITION: HR Officer
DATE: July 24, 2006 - March 24, 2008
JOB DESCRIPTION
RECRUITMENT & CLERICAL: • Conduct recruitment measures such as administration of battery of psychological test to applicants, evaluates psychological exams, interviews and provide write up interpretation with regard to the exam taken, character profiling, facilitation of requirements, indoctrination of training and execute background investigation if required. Full responsible for sourcing, testing interviewing and placement of new employees.
• Entertain and Screen applicants for employments and conduct orientation program for newly hired employees. Attend jobfair and other source of manpower sourcing if needed to acquire and find applicants most suited for available position. Attends to the administrative and clerical needs of HR. Prepares and monitors manpower requirements and the outflow and inflow of personnel; provides weekly feedback regarding recruitment.
• Responsible for the preparation, issuance and re-routing inter-office memoranda and correspondences to respective departments as well as information disseminations
• Responsible for the preparation of Employment contracts for new employees and other personnel movements, monitoring of employment status, salary adjustments, and lateral movements.
• Responsible for facilitation of signing of Contract, Orientation Slip, Issuance and brief discussion of job description, issuance of Company ID and application of ATM for payroll purposes as well as filling up of TIN/Philhealth membership form for new hired employees
• Responsible for the maintenance of office supplies and other necessary forms, in charge for the issuance, monitoring and safekeeping of medicines and first aid kits. Provides first aid medical assistance in case of emergency. Entertains and accommodate employee requests and queries.
• Responsible for processing of last pay of the separated employees, preparations of quitclaims, verifying their clearances and issuance of Employment Certificate.
• Instigate the issuance of memorandum for the violation of company rules and policies, e.g. late absences, OB, UT, etc. Scrutinize Manpower Request, modification, adjustment and alteration of employment designation and duties of Merchandisers.
• Responsible for the issuance of Clearance for resign employees as well as giving them instruction and make sure of complying. Entertain and answer phone calls and queries of Employees and applicants.
• Preparation of Letters for opening and closing of accounts for ATM
PAYROLL
• In charge of preparation and submission of Payroll Transmittal such as salary adjustment, new hired merchandiser & staff rate movement
BENEFITS
• Encode/Compute EE/ER Reports of contribution and submit to General accountant for checking and preparation of payment.
• Ensure regulatory and legal compliance with all activities of Government agencies related to benefits programs; Ensure timely payment weekly, monthly, quarterly and annually benefits program; Develop written benefits procedure documentation;
• Maintain updated knowledge of changes to Government agencies related to benefits legislation, changes and amendments;
• Make balancing and processing of SSS, PHIC, HDMF and Tax for Monthly and Quarterly contributions payments.
• Process the mandatory computation of benefits and encode to R3 program for contribution and LMS Loan Program for Loans for generation of diskette copy of the Agencies for posting purposes;
• Ensure associate understanding of benefits program by regularly generating communication and counseling employees/dependent as situation arise;
• Run errand to government agencies such as BIR, SSSS, Philhealth etc. if necessary
• Process new application of TIN, Philhealth and other mandatory requirements of employees.
COMPANY: Department of Interior and Local Government (DILG) - Philippine National
Police (PNP) - (CURRED) Center for Ultimate Rehabilitation of Drug Dependents
Camp Bagong Diwa, Bicutan Taguig City
POSITION: TRAINEE - PSYCHOLOGIST / ON THE - JOB - TRAINING (OJT)
DATE: 150 Hours Completed July - September 2003
JOB DESCRIPTION
♦ Administer Psychological test to patients/DD, check tests and provides write up interpretation and
Psychological evaluation. Prepare necessary materials used for administration of Psychological exams.
♦ Coordinate with the Dorm Psychologist, Social Worker, Dorm Warden and Dorm Head inmates for processing and administration of psychological test
♦ Responsible for facilitation of Training, Group Dynamic, Christian Life programs and counseling for the inmates on the designated dorm
♦ Assist the designated Psychologist and Social worker in facilitation and administration of seminars,
Programs, Training, Psychological Test, and Implementation of disciplinary action for the inmates/DD
COMPANY: KYM PPROPERTY DEVELOPMENT GROUP INC. under (JGC) JIPANG GROUP OF COMPANIES
COMPANY: JUMEIRAH TRADING COMPANY LIMITED, (Dammam, KSA)
COMPANY : JOLLIBEE FOOD CORPORATION (2/F Glorietta 4, Makita City)
POSITION : STORE MARKETING ASSISTANT (SMART)
DATE : March 16, - August 15, 2000
JOB DESCRIPTION
• Responsible for marketing strategy of product and promos that company’s offer.
• Conducted and hosts parties and other celebrations. Accept phone calls for outside orders and deliveries.
• Interview at least three (3) person a day and conducted survey regarding their comments and
suggestions for the improvement and development of the company’s services.
• Assist the Store Marketing Officer in marketing and other job assigned.
• Performs other tasks that may assigned from time to time.
GRADUATE STUDIES: TECHNOLOGICAL UNIVERSITY OF THE PHILIPPINES (Taguig Campus) DATE GRADUATE: June 2007 - December 2010 Course: Masteris in Management
DATE GRADUATE: March 28, 2006 Course: Bachelor of Arts in Psychology