Human Resources And Administration Officer
Negdrugs and Clinical Center Association
Total years of experience :13 years, 6 Months
• Create and put into action HR initiatives and strategies that are in line with the overall company’s vision.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Prepares payroll and carry out tax declarations (CNPS), ensure tax and regulatory fillings are made promptly in compliance with local, national and international labor legislation.
• Manage the staffing process, including recruiting, interviewing, hiring, and onboarding.
• Ensure job descriptions are up to date and compliant with local and state regulations.
• Develop training materials and performance management programs to help ensure employees understand their job responsibilities.
• Analyze trends in compensation and benefits.
• Review and appraise the soundness, effectiveness, and proper application of accounting and financial controls, compliance procedures, and control the timeliness of documents generation.
• Oversee, consolidate, and analyze financial data and management information systems reports at all levels in support of the Planning Programming, Budgeting, and Execution System process.
• Prepare ad - hoc report and provide support to special projects as assigned by management, pull/process reports for 3rd parties.
• Develop and review policies relating to internal control, compliance and integrity.
• Maintain and balance accounts by verifying, allocating, posting, and reconciling transactions.
• Research, reconcile, and resolve discrepancies on vendor’s accounts.
• Identify financial risk of the organization and offer recommendations to reduce risk.
• Preparing financial documents such as income projections and investment reports.
• Offering strategic advice on products and services, such as investment, insurance coverage and debt management tools..
• Carried out relevant internal control checks to ensure effective discharge of the control functions within the Branch are in line with the Internal Control department strategy.
• Assessed, analyzed and measured risk relating to operational standard and make recommendations for policy amendments/process improvement based on emerging control issues and risks.
• Conducted prompt investigation of breach of policy and first level investigation on frauds and forgeries including customer’s complaints in line with investigation guidelines.
• Carried out continuous review/assessment and evaluation of branch activities/systems/processes to assess compliance to internal and external policies including regulatory bodies/sector by identifying or detecting control lapses/policy inadequacies through control activities for process and system improvement.
• Carried out periodic (daily/weekly/monthly and quarterly) assessment, evaluation of expenses and seek for approval from the Head, Internal Control in line with the expense management policy.
• Conduct control trainings /sensitizations on the learning points or recommendations arising from various investigations or policy/control lapses and monitor compliance of recommendations as need may arise.
• Participated in building strong KYC and KYC (B) compliance environment in the Bank by providing control and compliance counseling and advisory services to executive management.
• Responsible for explaining policies/procedures to staff and coaching newly recruited controllers
. Assisted in evaluating customer satisfaction surveys to develop new appropriate quality control measures.
Controlled all transactions (using Jasper software) and accounting recordings and provide detailed report to management.