SENIOR PROCUREMENT, LOGISTIC, CONTRACTS, & PURCHASING DEPARTMENT (HEAD OF DEPARMENTS)
M/s. Pentagram Design Trading & Contracting (A Member of UCC Group Of Companies)
مجموع سنوات الخبرة :26 years, 3 أشهر
Job Description:
• Providing Instruction to purchasing/procurement team and buyers throughout the process of neither evaluating project requirements nor request.
• Outsourcing Vendors & Selecting materials as per requirements & Constantly monitoring what the company purchased, to determine if goods are defective or not complying the demand specification.
• Preparing Vendor Registration and Generating purchase order using ERP / SAP systems.
• Establishing Building relationships with suppliers and negotiating with them for the best price, budgets, quantities and delivery timescales.
• Understand & Review the target market and analyzing the demand, in order to make informed buying decisions.
• Preparing and keeping all the records such as Vendor Evaluation & Assessment Selection, Price Comparison Sheet, Procurement Log Monitoring Sheet, Approved Vendor List & Material Delivery Reports.
• Preparing Weekly, Monthly, Quarterly and Annual procurement/logistic plans and progress reports as required.
• Manage vendor contracts to ensure completeness of deliverables outlined in the contract this includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that the project continues to receive uninterrupted services at all times.
• Manage the entire process in the planning of commodities procurement and supply chain activities, inventory control, logistics and distribution, customs clearance, ensuring effectively-functioning processes to avoid costly delays and lost opportunities and keep supporting all the Team on all the process.
Job Description:
Plans and coordinates the work of buyers and purchasing agents
Analyze and Evaluate all Purchasing Requisitions to ensure the clarity and completeness in description of material and equipment
Carry out market analysis to get the best purchasing deals. This involves acquiring goods and services at favorable prices.
Analyzing and preparing comparative analyses documents such as Comparison Sheets to know if the specs are complying the site requirements, Delivery conditions, mode of transportation and Ensure if Cost price are under the budget
Responsible for preparing and processing purchase orders in accordance with organization's policies and procedures
Evaluate prospective suppliers before signing them up to ensure they meet the organization’s needs. And ensure that the signs up a supplier can deliver goods and services in the agreed quantities, in a timely manner, while observing quality measures.
Following up on pending issues such as delay with vendors and all related procurement and purchasing activities and transaction
Coordinates to the staff downline to ensure all activities in the procurement department run as scheduled
Planning and reporting activities related to procurement
Job Description:
Review / assess Technical specification, BOQ (Bill of Quantity) and drawings to determine suitable vendors and suppliers.
Leads the procurement function and oversees all aspects of purchasing, negotiations, strategy, tool and process implementation for procurement related to goods and services.
Create RFI, material submittals & sample submittals for the materials and services, for projects, departments, for project materials, consumables, fixed assets, equipments, services and sub contracts.
Techno‐commercial evaluation and preparation of comparative statements. And negotiating favorable contractual terms and conditions.
Generating Purchase Order for services & materials, Follow client standards and procedures for inspection, documentation requirements, delivery.
Support the delivery of innovation and cost reduction to the business through contributing to the establishment of best practice procurement including commercial terms, supplier relationship management, process efficiency /compliance and benchmarking of best practice.
Ensures that a manufacturing facility has all the machines, equipment, spare parts, materials, components, and supplies that it needs to operate. These commodities must meet the facility’s quality and performance standards.
Attending client meetings and Attending vendor facilities, as necessary in expediting and follow up
Job Description:
Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project.
Coordinate meetings, including travel arrangements and expense reports.
Maintain Project Managers calendars. And prepare and/or edit meeting minutes, presentations and tables.
Also included is the scheduled deployment of mobile and portable radios to meet district roll-out.
The detailed schedule will include all project phases and dependencies including at least preliminary engineering, property review and acquisition, detailed design, material procurement, installation, test and turn-up, and site and system acceptance.
Responsible to track project changes and produces updated site based schedule as agreed with engineering and project management
Responsible to take input from the business analysts and project engineers to develop and maintain the detailed schedule.
Source and manage contractors for specific sites and projects. This includes, locating, assigning work orders, sending scope and monitoring performance to assure successful completion and proper billing
Job Description:
Performs basic clerical tasks, such as systematically arranging letters, memoranda, invoices and other indexed documents according to an established system. Operates office equipment and completes general office work. Sorts and distributes mail. Required proficiency in basic word processing, spreadsheet and database programs. Additional duties may include answering telephones and some data entry.
Serves as a maintenance lead worker, including establishing work schedules, prioritizing and assigning work, determining work loads, training staff in work procedures and inspecting work of assigned staff.
Receives a variety of documents, computer entry, document filing, and posts changes to permanent record books balancing the resulting figures against print-outs/tie-outs.
Processes forms and maintains files and records in accordance with organizational and/or legal requirements.
Maintains email aliases, distribution lists and shared directories. Responsible for maintaining permissions. And coordinate special projects and departmental activities and meetings.
Developing and revising design concepts; preparing sketches; building models; preparing drawings of the structural and some various Civil Engineering Project using the AutoCAD Software.
Job Description:
Responsible for controlling all office document movements such as correspondence, material and drawing submittals, filing and logging up to date.
Receiving and recording of all incoming or outgoing correspondence including faxes, emails, material and drawing submittals, inspection requests, daily inspection reports and site diaries.
Logging all incoming and outgoing correspondence.
Maintaining chronological and subject files.
Checking correspondence logs and reminding the Project Manager on a weekly basis of any outstanding correspondence that still requires a written response from others.
Preparing the monthly report to be submitted to the Client every end of the month.
Monitoring and keeping of all records from workshop meeting such as hard copy meeting discussion, electronically copy and the hard drawings.
Setting-up document control as baseline for proper tracking of all incoming and outgoing documents.
Assigning control number to various submittals for proper control and tracking.
Keeping and filing of all documents in an organized manner for easy retrieval.
Job Description:
Performs audits and appraisals of personal property and improvements; inspects and analyzes books, records, ledgers, journals, income tax reports, and other pertinent information to determine market value
Prepares reports for and presents the Assessor’s case before the Assessment Appeals Board
Auditor-Appraisers II assist in the training of Auditor-Appraisers I and other staff in the techniques of auditing and appraising business property