HR and Admin Officer
Trustee Service Business Agencies LLC
Total years of experience :4 years, 11 Months
• Working closely with PROs (Public Relations Officer), increasingly in a consultancy role, assisting Clients to understand and implement policies and procedures
• Handle all the business registration works and all Visa related processes of Clients
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Handle the General Office administration affairs and Customer liaison works
• Preparing and amending where necessary HR documents, i.e. Labour contracts, Labour cards, Emirates ID, Insurance Cards etc.
• Being the first point of contact for employees on any HR related queries
• Update internal databases; Organize, compile, update company personnel records and documentation
• Recordkeeper for all legal documents and corporate files of Clients
• Helps Clients strategically integrate effective HR processes, programs, and practices into their daily operations
• Good understanding of UAE labor laws
• Review systems and processes and make modifications to address issues of Clients.
• Take responsibility for the successful and timely completion every request we receive from Clients
• Acknowledging, suggesting, and overseeing any changes related to workflow
• Provide administrative support for Accounting department
• Act as a reliable and supportive team member
Duties/Responsibilities:
As Accounts Payable:
• Successfully managed accounts payable and able to supervised accounts of each supplier
• Deliberating reports of monthly Payables of the company to the Chief Accountant and to the Chief Financial Officer
• Proven track record of ensuring payments (invoices, expense reports and check requests) for all project locations/head office were paid in a well-timed and suitable manner
• Managing the accurate and timely processing of up to 1, 200 or more invoices for all Project locations/Head office suppliers' per month on time for the Vat filing
• Demonstrated ability to review accuracy in payable invoices, coding invoices with the correct general ledger codes and processing manual and computer generated checks
• Processing Accounts Payable transactions which includes preparing Cheques, have them signed, and of course distribution to all suppliers and payables every month
• Reconciling vendor statements/ledgers, researched and corrected discrepancies
• Assigned to work with Purchase department as their single point of contact with Finance department
As Administrative Assistant:
• Executive secretary to the Chief Accountant
• Assist the Chief Accountant with works directly related to the Chairman
• Maintaining files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Creating reports and spreadsheets for suppliers/vendors and consultants
• Maintain historical records by microfilming and filing documents
• Maintain electronic and paper records ensuring information is organized and easily accessible
Duties/Responsibilities:
• Maintain executive’s agenda; assist in planning appointments, board meetings, conferences etc.
• Provide administrative and clerical support to departments or individuals
• Attending meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Duties / Responsibilities:
• Schedules examinations by coordinating appointments
• Communication between the company and employees
• Compensation and benefits administration and record keeping
• Notifying employees of any changes in their terms of employment
• Carrying out employee background checks
• Answering telephone calls relating to HR issues
• Substantiates applicants' skills by administering and scoring tests
• Submits employee data reports by assembling, preparing, and analysing data
• Provides payroll information by collecting time and attendance records
• Submits employee data reports by assembling, preparing, and analysing data
• Welcomes new employees to the organization by conducting orientation