Human Resources Coordinator
Holdal Abou Adal Group
Total years of experience :9 years, 10 Months
Recruitment & Selection support
• Conduct job analysis; write job descriptions as per HAY guidelines and update organizational structures in order to maintain clarity of roles and responsibilities as per HR guideline.
• Handle recruitment cycle; sourcing application through recruitment websites, walk in CVs and other sources. Screening CVs, shortlisting eligible candidates and conduct competency based interviews.
• Liaise with concerned managers on new recruitments and schedule interviews with eligible candidates.
• Maintain CVs data base, and candidate's tracker sheets assuring proper CVs archiving and tracking of the interviewed candidate's status.
• Conduct reference checks for the selected candidates and send Job offers to the hired candidates. Send regret letters to candidates who were not selected.
• Maintain new employee files ensuring all required employees documents are received and filed as per the legal requirements.
• Participate in the on-boarding of new joiners by preparing welcome kits and/ or any relevant. Explain company policies, procedures, benefits, internal regulations and Insurance plans to new joiners.
• Create and update employee data on the HRIS to ensure all employee information is captured electronically
• Follow up with managers on the performance of the new joiners during the probation period to ensure confirmation of employment.
• Conduct exit interviews with employees who have resigned and report to management.
• Participate in different career and job fairs events
Personnel & HR Support
• Issue miscellaneous employment and salary certificates as per the set HR guidelines providing an efficient HR service
• Draft different HR policy and procedures
• Control and monitor employees attendance, produce attendance reports and track exceptions with the concerned parties.
• Contribute to building strong employee relations and providing a first class customer service to employees by answering queries and requests in a timely manner
• Support in the administration of any HR programs related to building employee relations such as rewards programs, employee events and gatherings, year-end activities.
Learning & Development support
• Assist the L&D function by providing logistics support to training delivery and performance management
• Assist in preparing training materials, facilitation and delivery of the training.
• Provide Administrative support to the human resource department
• Build applicant sources by reaching and contacting Universities and internet sites.
• Establish and posts job adverts on job search websites
• conduct the screening and shortlisting of eligible candidates
• Schedule and organize interviews with eligible candidates
• Assist in conducting interviews
• keep records of candidates interviews
• Prepare Candidate Interview assessment
• Maintain the internal CV-s Data base
• Suggest improvements for the internal data base
• Screened applicants to evaluate if they meet the position requirements
• conducted prescreening interviews and screend the applications
• Prepared an interview assessment form to assist in conducting and evaluating candidates during the interview
• maintained all pertinent applicant and interview data
• Assisted in preparing job descriptions
• Assisted in the training process.
• Prepared an orientation program for all employees
• Followed up on the related clerical aspects of vacancies and employment such as personnel requisition forms, posting job ads, job application forms.
• Prepared NSSF documents and ensured that all required documents are available.
• Collected and managed the database of received resumes.
• Contacted potential candidates and arranged interview schedules.
• Participated in conducting the interviews.
• Performed further background reference investigation for all possible hires and sent regret letters.
• Issued Job offers and prepared employment agreements and contracts.
• Provided general administrative and clerical support to the Human Resources Officer.
• Managed employees’ files as per World Vision Lebanon Human Resources standards.
• Managed and calculated employees sick leaves, annual leaves and other leaves.
• Prepared Letters of employment.
• Assisted HR Administrative in preparing the Payroll
